Quickbase Reviews & Insights

Score8.6 out of 10

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Quickbase Reviews

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Best software to use

Rating: 6 out of 10

Incentivized

April 29, 2025

Use Cases and Deployment Scope

We are using this software for project management. Project process, completion, billing management, inventory management from few years. This software is very good in inventory management, easy to use, simple dashboard. Easily helps us in managing labor and material projects differently. Easy to sync with software. Quickbase drag-and-drop interface is simple and intuitive. Quickbase pre-built templates play a pivotal role in creating custom applications. Ease of customization. Ability to manage the entire application lifecycle with Quickbase.

Pros

Helps in automating the processes and decrease manual entry work. The projects can easily track.
Good at tasks creation and assigning tasks (Along with due or target dates)
It's help us in revenue forecasting. Good reporting features and integrations

Cons

Some high-level integrations can be tricky to develop without advanced understanding of APIs and other functions.
The price of Quickbase is high compared to that of its competitors.
Customization is bit difficult.

Likelihood to Recommend

As earlier described Quickbase is good in inventory management, process management etc. On the same time customizations and navigation is bit difficult. Integration with others software is difficult and required different api. Which is lengthy process for completion. Overall its a good software and we definitely suggest this to friend or colleague.

Pankaj Prashad

Assistant Manager F &A in Finance and Accounting at Escalon Business Services LLC (501-1000 employees)

Vetted Review

2 years of experience

Verified on LinkedIn

Quickbase Review

Rating: 10 out of 10

Incentivized

October 3, 2024

Use Cases and Deployment Scope

Quickbase is integral to our company’s operations. It has been the foundation on which we've built all of our systems in the last 3 years. Overtime it has become our ERP. Every department's (Accounting, Sales, Recruiting, Marketing, IT and Operations) workflows are overlayed across the entire system (via Quickbase) creating not only a database of information but a unified system of operations that are dependent on the flexibility that Quickbase has to handle an ever changing landscape of variables.

Pros

Their lowcode environment, along with all supplememental resources (university, api resource library, ultimate services package...) needed to be successful on the platform.
API Automations both internal API Calls and external to other systems via their Pipelines tool.
Flexibility in utilization of URL or HTML within formual fields and code pages.
Providing excellent support to their customers. Many team members at Quickbase have gone above and beyond to support us along the 3 year journey we've been on thus far.

Cons

The workflow of the contract renewal process could use some fine tuning. There are some defects within that process that could use refinement.

Likelihood to Recommend

I can't champion quickbase enough in that regard. Everyday I am explaining to someone how I solved a problem through quickbase.

Ender Taylor

Director of IT in Information Technology at Klick Solar (51-200 employees)

Vetted Review

3 years of experience

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Quickbase_MN

Rating: 9 out of 10

Incentivized

September 2, 2024

Use Cases and Deployment Scope

I work for a healthcare company in the Greater Twin Cities. I have been using Quickbase for 2 years in our Provider relations. Quickbase has been our one stop shop for provider data. I have been able to work with Quickbase developers and learn a lot of technical skills. I have been able to complete 2 certifications. I really enjoy the Empower work shops.

Pros

relate data to different tables
notifications
user friendly

Cons

training on notifications
training on pipelines
beta reports not that useful

Likelihood to Recommend

Tracking, project management, CLM tool, process flows are all suited for Quickbase. We use all these functions in some way or form. For providers data, networks, campaigns, terminations, contacts, renewals, and projects.

Verified User

Employee in Professional Services (1001-5000 employees)

Vetted Review

2 years of experience

Streamlining complex projects with Quickbase: An amazing solution for Hybrid teams!

Rating: 10 out of 10

June 20, 2024

Use Cases and Deployment Scope

We use Quickbase for handling a lot of different tasks, we use it to streamline our project management, to track inventories, and to manage our customer relationships, it is our all in one tool for business processes, the best thing about this product that it is really customizable and we have tailored it for our business case needs.
It has solved our problem to automatize our spreadsheets information into one convenient place, and having everyone that need to access the information get it easily.

Pros

Inventory management to keep track of everything in one place
Customer relationship management to store all our information and manage follow ups
Project Management made easier, by setting up dashboards with real time updates

Cons

It can have little performance issues dealing with large datasets
Can be quite expensive for small business, offering more flexibles options would be ideal
It would be great that it could be more easily integrated with another tools, or CRM systems

Likelihood to Recommend

Quickbase is a excellent tool for various scenarios, we have used it for several business cases, such as needing a platform for our marketing department to manage various campaigns and projects, we also used this product for keeping track of inventory, customizing reports and forms and avoiding stockouts and overstock situations, and for customer service department is ideal this product for managing client information, track interactions, and handle support tickets, a less appropriate scenario would be using this product to manage extremely large data sets, Quickbase could struggle with performance issues, and another less appropriate scenario would be advanced machine learning projects, where Quickbase is not really adapted to perform well.

Marko Simonovic

Software Engineer in Engineering at TSG Enviroment (51-200 employees)

Vetted Review

3 years of experience

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Really a good CRM data management solution

Rating: 8 out of 10

Incentivized

March 30, 2024

Use Cases and Deployment Scope

We used Quickbase CRM management solution to integrate and visualize our existing CRM data. It helped us gain insights/data that was not possible earlier, like leads data, emails, prospects data etc

Pros

Dashboard view with every useful information on homepage
CRM data integration
Timeline view to track the task and performances

Cons

Limited functionality in terms of charts and graphs
limited features in Trial
A bit difficult to learn

Likelihood to Recommend

If you have large set of database in CRM systems, then QuickBase CRM management solution can be useful, because it helped us manage our CRM data more efficiently and effectively without replacing CRM system but integrating data from CRM's to make it more useful

Verified User

Executive in Marketing (51-200 employees)

Vetted Review

1 year of experience

Quickbase Review.

Rating: 10 out of 10

Incentivized

March 25, 2024

Use Cases and Deployment Scope

We utilize Quickbase in many situations, from simple forms to capture essential information and status updates to increasingly more complex systems that help connect different departments and condense daily operation KPIs into one automated report or dashboard. Quickbase helps solve communication breakdowns and minimizes the need to memorize information. Accessing the databases while on the road is highly beneficial and allows us to avoid relaying information over the phone and waiting until that department is within their working hours.

Pros

Transparency of updates, maintenance, and current server status.
Ease of application creation and their connections, both in and outside of Quickbase.
I generate reports with real-time data and can send notifications or subscription reports.

Cons

The new forms lack usability when viewing a linked record/report inside the form and then trying to edit that record/report.
Mobile App design and usability.
We are reorganizing steps within a pipeline. Sometimes, rebuilding the pipeline from scratch is more accessible, albeit time-consuming.

Likelihood to Recommend

Quickbase is best suited for intertwining different processes. Rather than just having ten information silos acting independently, you can have the different processes pulling the relevant information from the others automatically, well, once it's built to do so. Anybody can learn how to make these applications and tables. Quickbase provides excellent learning resources through both Quickbase University and the new Qrew Community Forums, but you have to be willing to learn if you want to be able to build complex solutions.

Verified User

Administrator (51-200 employees)

Vetted Review

4 years of experience

Quickbase - Worth Every Penny Spent

Rating: 10 out of 10

Incentivized

December 14, 2023

Use Cases and Deployment Scope

Prior to using Quickbase, we were using a lot of Microsoft products (Excel, Outlook, Sharepoint, Project) to help manage our resource, business and project requests for our contract. While those products were sufficient, they were not efficient.
Once we moved the major part of our contract into Quickbase, we have been able to link them together to track data better, create better reports at all levels, set reminders and notifications for teams and validate all requirements in one place rather than moving between systems and only having a partial picture at any given time.

Cons

Being able to build an app and change it on the fly is great but if there is a suggestion for Quickbase as a whole, it has to go into the queue for development just like all other software companies which sometimes can lead to a delay in efficient functionality, unless you find a workaround.
There are a lot of integrations that Quickbase has already created for pipelines but there are so many more that would be useful (top of mind would be links into shipping company programs to do real time data pulls for tracking packages).

Pros

Being able create apps that are tailored directly to your own use cases is huge. Quickbase gives you the flexibility and the tools to be able to create, link data and report on data in a ton of different ways for every level of user.
I love the Quickbase has the ability to create roles for users which allows administrators the ability to show/hide data down to the field level to make sure that only groups who have the need to know, have the ability to see.
Reporting is one other area that Quickbase truly shines. There are many different types of reports that a user can create themselves or have created for them that can be filtered, sorted or grouped depending on requirements. Quickbase also has the ability to display those reports on dashboards or homepages and send reports via e-mail as notifications, reminders or subscriptions.

Likelihood to Recommend

I have not found a use case yet where Quickbase would not be a viable option. It is well suited to any scenario or business that could benefit from faster assignments, improved productivity, centralized data, improved utilization of assets or workflow automation. With its ability to lock down fields based on roles, there isn't a concern of users accessing data they should not be privy too (like financial data).

Angel Rivera

Business Manager in Finance and Accounting at AT&T (10,001+ employees)

Vetted Review

2 years of experience

View profile

Not so great new "features"

Rating: 2 out of 10

Incentivized

November 29, 2023

Use Cases and Deployment Scope

I use Quickbase to replace old disparate processes. I have developed a variety of applications that have replaced a lot of business processes, and a lot of paper. The scope is whatever the Executives want me to work on. Currently, we are releasing a Timesheet App to our Field workers (over 1,200 union electricians). At which point, it will cut down on payroll processing time, because currently our payroll department has to collate over 100 Excel files.

Cons

Pipelines - still break when you change a field name inside of Quickbase settings, and the search functionality took a hit inside of the new designer.
New Forms - does not have parody with the old forms, but became the default. Biggest things for improvement are, searching for other records inside of a record picker, certain records are not selectable inside of a record picker, the child record report link buttons do not function properly, and you can't print the form.
"Enterprise-only features" - Specifically what they call the "Advanced Security Features" - They have begun releasing items inside of their top plan tier only. Several of these things are just basic things like knowing the field types and other things that I haven't really cared about. However, in several of these "Advanced Security Features" they display it to the realm administrators and say that you can't use it because you don't pay them enough. The setting in this case leads to clutter and confusion for the general user population at any company that doesn't pay for their top plan tier, and that is unacceptable. It also is a huge slap in the face of myself and other beta testers who requested the ability to hide it months ago, and they released it this month behind that paywall.
Mobile App - The mobile app is lacking in capability and needs a lot of work. I was hopeful with the acquisition of FastField, but that hope is fading with these "Enterprise-only features". It seems that they are not going to continue to invest in developing their mobile app, and have parody with their web experience has not occurred since it was released. FastField was going to enable them to take a huge leap in the mobile space, but they seem to just be running it separately.

Pros

Adaptable - You can make changes in a matter of minutes without having to redeploy the code to every machine in the company.
Speed of development - I can get very complex business processes developed and deployed in hours, days, weeks, or months rather than in years.

Likelihood to Recommend

I no longer think that Quickbase is the way of the future. They do not fix major bugs in a timely manner, and are releasing basic functionality behind a paywall. I believe that Enterprise Level Tier should be given certain things, like SLAs on Support and up-time. However, as a low-code no-code platform the majority of the accounts, "builders", and users are not going to be able to justify the cost of an Enterprise Tier Plan, and won't be able to use the features that Quickbase continues to advertise.

Verified User

Engineer in Research & Development (1001-5000 employees)

Vetted Review

5 years of experience

Tell me of an issue you're having at your job and I'll tell you how Quickbase can solve it!

Rating: 10 out of 10

Incentivized

November 21, 2023

Use Cases and Deployment Scope

When we're trying to get info from other departments in order to do our daily work, we tend to use email. But it seems we're constantly replying to those emails asking for more detail needed to complete tasks. This is where we need to pause and ask if there's a better way. The answer is Yes there is. It's Quickbase! With how easy it is to create a tool (with no coding experience) that captures everything you need onto one form with built in rules that prevent users from being able to save and close a form without the info you need, there's no excuse to NOT turn to Quickbase. And for those who keep every email they've ever sent or received, they're in luck. Quickbase can email you with notices of what was put in and actions others took.

Cons

I'd like to see a link on email notices that take you directly into said notice. On an app that only has 1 or 2 email notices firing, there's no issue. However, we have some tools that are so complex that they have about 20 email notices firing at any given time based on the action users take. In this case, if we have to go in to modify a notice, we have to guess or scroll down the long list of notices to see which one we need to customize. It would be great if Quickbase had the URL of said notice somewhere at the footer of that notice so when Administrators click on it, it takes them into the exact notice they need to update.
When filling out or reviewing a lengthy form, I'd like to see the Save & close button, as well as a Save & next option at the bottom of the form rather than having to scroll back up to the top of those forms just to click on those choices.

Pros

Reports
Email Notices
Form rules with minimal coding experience needed
Categorizing types of work

Likelihood to Recommend

Quickbase is well suited for all of the following:

Information organization
Streamlining workflows
Closing gaps
Generating reports
Getting from Point A to Point B with less clicks

Letty Kaleycik

Project Manager in Product Management at Aetna/CVS (10,001+ employees)

Vetted Review

11 years of experience

View profile

A workplace of challenges.

Rating: 9 out of 10

Incentivized

November 14, 2023

Use Cases and Deployment Scope

I work with multiple Quickbase applications in my project, and each application has its own business use case; some are under finance, some are unser user issues tracking, and some are in the banking sector.

Cons

Simplifying webhooks.
Optimizing complex formulas so that there should be no errors like "Formula execution took too long".
Pipeline divisions, that is, there should be options like we have three environments: dev, UAT, PROD so that pipeline should have an option that which is for which rather than tags.

Pros

Pipelines, creating updating is soooo easy.
Codepages so that we can convert any complex operations that are not there in Quickbase, but these code pages are add-ons for sure.
Obviously Quickbase formulas which makes the fields flexible.

Likelihood to Recommend

Finance related to keeping track of users or customers on their applications, as well as for billing in restaurants, shopping malls, and groceries.

Verified User

Analyst in Information Technology (10,001+ employees)

Vetted Review

2 years of experience

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Not so great new "features"

Rating: 2 out of 10

Incentivized

November 29, 2023

Use Cases and Deployment Scope

Cons

Pipelines - still break when you change a field name inside of Quickbase settings, and the search functionality took a hit inside of the new designer.
New Forms - does not have parody with the old forms, but became the default. Biggest things for improvement are, searching for other records inside of a record picker, certain records are not selectable inside of a record picker, the child record report link buttons do not function properly, and you can't print the form.
"Enterprise-only features" - Specifically what they call the "Advanced Security Features" - They have begun releasing items inside of their top plan tier only. Several of these things are just basic things like knowing the field types and other things that I haven't really cared about. However, in several of these "Advanced Security Features" they display it to the realm administrators and say that you can't use it because you don't pay them enough. The setting in this case leads to clutter and confusion for the general user population at any company that doesn't pay for their top plan tier, and that is unacceptable. It also is a huge slap in the face of myself and other beta testers who requested the ability to hide it months ago, and they released it this month behind that paywall.
Mobile App - The mobile app is lacking in capability and needs a lot of work. I was hopeful with the acquisition of FastField, but that hope is fading with these "Enterprise-only features". It seems that they are not going to continue to invest in developing their mobile app, and have parody with their web experience has not occurred since it was released. FastField was going to enable them to take a huge leap in the mobile space, but they seem to just be running it separately.

Pros

Adaptable - You can make changes in a matter of minutes without having to redeploy the code to every machine in the company.
Speed of development - I can get very complex business processes developed and deployed in hours, days, weeks, or months rather than in years.

Likelihood to Recommend

Verified User

Engineer in Research & Development (1001-5000 employees)

Vetted Review

5 years of experience