VisitForm

VisitForm is a Visitor Management Software designed to streamline the check-in process for gated communities, gatehouses, front desks, and entrances. This software caters to businesses of various sizes and is aimed at professionals working in the gated community industry, including gatehouse staff and front desk personnel.

Key Features

Access Control: According to the vendor, VisitForm provides a streamlined gatehouse check-in process for both manned and unmanned entries. Gatehouse staff can access resident contact information, permanent visitor lists, and notes. Additionally, residents can manage their visitor lists, schedule visits, and update contact details through the VisitForm Resident App.

Secure, Personal and Automated: The vendor claims that gatehouse staff can send automatic and manual text messages to residents when visitors, auto-admitted persons, and vendors check-in. VisitForm integrates with various access control systems for smooth gate access. Visitors and guests can conveniently check-in with gate passes that can be scanned with a smartphone. Furthermore, gatehouse staff can admit visitors through the VisitForm App, eliminating the need for desktop use.

Happy and Comfortable Residents: According to the vendor, gatehouse staff can send text messages to keep residents updated on gatehouse activities. The integration with access control systems allows for automatic gate access for residents. Moreover, residents can manage out-of-town status, couriers, mail requests, and package holds through the VisitForm Away tab.

Admit Passes: Visitors and guests can check-in with gate passes or enter the community with a PIN or plate number. Gatehouse staff or residents can provide the necessary information for entry.

Gatehouse Staff: The VisitForm App enables gatehouse staff to admit visitors without using a desktop, streamlining tasks and improving efficiency. It also provides a virtual bulletin board for information sharing between shifts and facilitates the management of daily tasks and information transfer.

Visit & ID Badges: VisitForm allows for the printing of visitor badges and resident ID badges. These badges can be handed out during visits and for access control purposes.

Experiences & Amenities: VisitForm enables the display of information on community facilities, experiences, and amenities. It also provides staff information in the residents' portal for easy contact.

Incident Management: VisitForm offers a fillable Incident Report form for documenting incidents at the community. This cloud-based feature allows for easy access and real-time actions by off-site staff.

Broadcast Alerts: VisitForm allows for the instant alerting of residents and hosts through broadcast text messages.