Best Visitor Management Software
Visitor management software tracks everyone entering a building or office whether customers, delivery workers, job applicants, consultants, etc. These systems replace sign-in pen and paper tools and have the advantage that all data is stored in a database for easy retrieval if necessary.
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Robin helps companies simplify workplace management with software for desk and room booking, in-office scheduling, visitor management and analytics to support decision making.
SwipedOn visitor management system is a visitor management software platform tha…
Cisco Spaces is a cloud platform that connects people and things with spaces to transform buildings into smart spaces. Using Cisco devices as sensors (Catalyst, Meraki, Webex) and the Spaces ecosystem, the aim is to make buildings safe, smart, sustainable, and seamless. Currently…
Community Tech is a suite of Visitor Management tools. The chal…
Archie is a solution for offices and shared workspaces around the globe, offering a suite of tools including meeting room and desk booking, visitor management, coworking management software and workspace planning and analytics.
The solution is tailored to all organizations, from small businesses to large enterprises, and the feature set includes: visual floor plans, employee lookup, visitor logs, check-in and check-out tracking, meeting room scheduling, desk booking, seat assignment, multi-location management, smart automations, real-time notifications, office capacity tracking, branded mobile and tablet a…
Autonix.io is a trackable dynamic QR Code platform that allows businesses to create and track dynamic QR codes for their marketing campaigns and operational interests. With Autonix, users can create custom QR codes that can be updated and tracked in real-time.
Key features:
- Dynamic QR code generation: Autonix allows users to create and customize their own QR codes with the ability to update the destination link at any time.…
Lobbytrack is visitor management software from Jolly Technologies. It includes a cloud based online visitor management platform (lobbytrack.com) with an on-site sign-in mobile app that can run on a tablet, as well as a desktop based self-managed visitor management solution (Lobby…
VisitUs, from VisitUs Reception headquarered in Sydney, is a replacement for a paper sign in book. It records visitor, contractor and staff information and allows users to retrieve and utilise this data.
ADDA GateKeeper is an apartment security app for gated communities. With its Visitor Management App - ADDA Gatekeeper deployed at Security Gate or Front Desk, residents are notified about their visitors automatically. From anywhere, residents can be in control of visitors coming…
NoqNoq offers a cloud-based visitor registration/contact tracing system that is easy to implement. It is designed to allow administrators to contact-trace location, time, and date easily, without needing to pay an external party to do it. The system allows visitors to check-in using…
Gate Sentry is visitor access management software tailored for guard-manned gates and entrances, from gated communities to office buildings.
Tablet Software:
- Its tablet-based system eliminates the need for o…
WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies to establish hybrid workplaces and employees' safe return to office. It includes - Work from office/home planni…
Qminder provides a queue management system with solutions available for healthcare, retail, education, government and ridesharing industries.
According to the vendor key business benefits include:
- Deliver an excellent customer experience
- Reduce wait time
- Increase busi…
Vizito is a Visitor Registration Management Solution from the company in Hasselt, a cloud-based solution to register, track and manage visitors. It's brandable (no references or ads), and supports the receptionist-less front desks. Features include SMS notifications & digital signature…
Teem (formerly EventBoard) is cloud-based software for organizing and optimizing internal events and meetings. Teem allows employees to meet and book conference rooms, to efficiently manage workspaces and meeting resources, and to measure and analyze their company’s meeting and…
Visitly is presented as a simple and fast visitor management for visitors, customers, contractors and employees to sign in and sign out, by the company of the same name in San Leandro. The Visitly iPad app can be used at a front desk or lobby to allow visitors, guest and employees…
VizMan is a visitor management system with a digital assistant. It helps organizations to manage visitor check-ins and invited/scheduled meetings. It is available on a web interface, the Android - Playstore, and the iOS App store. With OTP verification, blacklist visitors, visitor…
Learn More About Visitor Management Software
What Is Visitor Management Software?
Visitor management software, of VMS, keeps track of visitors entering an establishment, whether it be a business, school, or public building. These visitors include customers, delivery workers, job applicants, consultants, inspectors, students, and anyone else entering a workplace that isn’t an employee. Visitor management software automatically tracks and stores this information electronically, with little to no work needed from the user’s side.
VMS products allow an efficient and quick sign-in process for guests and can easily gather their information, which is then transferred to a database. These products can also help detect security threats by conducting background checks during check-in and keeping track of where the guests are within the facility. Once visitors are cleared, VMS applications can print name tags for the guests, offer them directions, and alert employees that certain individuals have arrived.
Visitor management applications are useful for hosting events or conferences with a large number of people. Along with tracking and storing data, VMS tools are capable of retaining information for returning guests. Visitor information databases help businesses view a snapshot of their guest pool, as well as who enters their facility daily. They can also be a more cost-effective solution for tracking and monitoring guests.
Visitor Management Software Features
Some of the most common features found across VMS applications include:
Alerts/Notifications
Accessible electronic log of all visitors
Background Checks
Badge management
Delivery tracking & acceptance
Electronic documents
Guest/visitor database
ID scanning
ID badge printing
Pre-registration
Queue management
Self-check-in/check-out
Signature capture for legal documents
Visitor photographing
Watch list
Visitor Management Software Comparison
Before investing in visitor management software, consider the following key factors:
Hardware & accessories: Depending on what you are using the software for, you may want added hardware such as a name tag printer, kiosk computers, or tablets. These extra accessories can be useful when expecting a high volume of visitors for meetings or events, especially when it comes to streamlining guest check-in. Therefore, the type of hardware and accessories a vendor offers should be taken into account.
Type of business: Some VMS products are better-suited for a specific type of institution or industry. KeepnTrack, for example, is designed for schools and wouldn’t be the ideal selection for a corporate setting. Though some products are designed to accommodate every setting, it is best to research which products will work best for your specific industry.
Pricing Information
Some vendors, such as Envoy and iLobby, offer a free version of their product with limited features and number of users. Basic plans can range from $20 to $100 per month. Premium plans are the most expensive and typically cost over $100 per month. However, they offer
Greater customization to fit the business’s needs.
Most VMS will offer either a free version or a free trial of their platform. Make sure to take advantage of the free trial or version before deciding to purchase a new VMS platform.
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Frequently Asked Questions
What does visitor management software do?
Visitor management software tracks everyone entering a building or office whether they are customers, delivery workers, job applicants, consultants, etc. The software does this by automatically capturing visitor information and storing it in a database.
They can be deployed on a PC, tablet, or sometimes in a self-service kiosk. Visitor management systems replace sign-in pen and paper tools and have the major advantage that all data is stored in a database for easy retrieval if necessary. They are also capable of printing name tags and scanning guest IDs.
What are the benefits of using visitor management software?
Using a visitor management solution helps provide the following benefits:
- Organizations can keep track of who is in their facility through a single database.
- Visitors can self-check-in, which saves the business the time and overhead of hiring staff members to do this manually.
- Background checks keep the facility secure and information is retained for future check-ins, which also saves time.
- Provides a snapshot of the type of individuals entering a facility on either a daily basis or for events and meetings.
What are the best visitor management software products?
The top-rated visitor management software products include: