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Project Management Software

Best Project Management Software

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Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.


Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile vs. Waterfall

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


The Agile methodology is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

Listings (201-225 of 240)

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ProDBX is an All-in-One Cloud Software solution dedicated to improving the way roofing, pool building, and construction companies operate. From out of the box to full customization, users can choose how they want the software to be configured.The goal of ProDBX is to allow contractors and small c...

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Cerri Enterprise Apps is a project collaboration solution. The vendor says features like email to task and calendar synchronization help users adapt the system to their team’s habits and allow them to work in their preferred environments. Designed for team collaboration in the enterprise space, C...

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Hygger (formerly Atlaz) is a complete project management platform for Agile teams.It integrates all processes and projects under one solution and enables task planning, issue and progress tracking, time tracking with reports, resource management, transparent team communication and much more.Accor...

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Linkd is affordable project management software for the construction industry. Made by AEC industry experts, Linkd is equipped with cloud technology that is accessible from anywhere at any time. This allows for simultaneous project updates and constant communication in one place. Linkd aims to ...

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Accruent offers Expesite as a project management platform focusing on the needs of real estate developers, construction, and facilities maintenance.

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Ganttic is an online platform for resource planning scheduling and management. The tool provides user-friendly graphical interface as well as interactive Gantt charts for your company’s real-time collaboration and discussion with unlimited number of users. According to the vendor, collaboration i...

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Product management: including products, stories, plans, releases and roadmaps;Project management: including projects, tasks, teams, builds and burndown charts;Quality management: including bugs, test cases, test tasks and test results;Document management: including product document library, proje...

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CNSI headquartered in Rockville offers As-One, a project management application.

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Artia is a Project Management Software that combines project management and social collaboration capabilities.

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Sahakarin is a project management tool for publishing companies and teams, from Data-Core Systems headquartered in Philadelphia.

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EFI Metrix is an automated job planning and print layout management application.

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GalaxE.Solutions headquartered in Somerset offers GxPrime, a project portfolio management providing automation of repetitive tasks and increase speed to market.

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Infogain, an IT services company headquartered in Los Gatos offers iPMO, a project management tool which integrates with PLM systems and emphasizes performance metrics and ROI analytics.

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Midaxo headquartered in Boston offers their eponymous platform to support M&A project management, providing a virtual data room (VDR) solution for due-diligence, M&A analytics, pre and post-merger processes, and other tools supporting M&A.

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ProProfs Project is an online project management software for managing both teams and multiple projects on one dashboard. From creating project goals and objectives to tracking work progress, this PM tool aims to allow users to meet project deadlines efficiently. The PM tool allows users to commu...

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The Zvolv Platform automates and adds structure to chaotic people/data-centric collaboration processes, helping drive organizational efficiency and faster time to market. Whether it's opening new outlets/stores, launching new products, distributed data collection and business intelligence, or mac...

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Zoho Sprints is a cloud-based collaborative project planning and tracking solution for agile teams, which offers drag-and-drop planning tools, Scrum boards, timers and timesheets, meeting scheduling, dashboards, reports, and a team activity feed. The software is designed to be used by teams of al...

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Productimize is an enterprise customization platform that offers end-to-end product configurator solutions to merchants in B2B and B2C spaces. Productimize Ultimate is the enterprise solution for merchants with high volume Products and SKU's to manage their complex customization requirements. The...

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ConceptDraw PROJECT Server is an online project management tool, which is designed for managing multiple projects, shared resources and remote project teams. According to the vendor, since collaboration is a core part of successful project management, our SaaS delivers maximum visualization and...

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TaskQue is a productivity management tool. It offers auto task assignment features, different workflow templates for various industries and functional departments, and a list of collaboration tools designed to facilitate remote workers.

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WEEEK is online team task manager that allows the user to manage time, collaborate with partners and run a business with the following benefits: -Note all important deals and events. WEEEK's work task manager provides notification in Telegram to stay on track. -Collaborative task management softw...

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Digite offers SwiftEASe as a visual, easy to use, configurable tool built on lean principles for Scaled Agile Teams to manage their SAFe implementations. It encourages teams to think Lean and enables them to work in a Lean manner. SwiftEASe provides entry into the Scaled Agile marketplace and he...

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SwiftEnterprise is an AI-driven Enterprise Agility platform focused on helping users plan, manage and deliver Digital Transformation initiatives. SwiftEnterprise comes with a combination of features to manage traditional and Agile projects. A Fully Integrated Delivery Platform for the Global Orga...

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Blueprint Software in Toronto offers Storyteller, a requirements management solution for software products, supporting agile planning and compliance management.