Microsoft Project Reviews

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Score 8.1 out of 101

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Reviews (1-25 of 76)

Shiva Krishna profile photo
Score 10 out of 10
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Ours is a project driven organization. Microsoft projects is an integral part of our lives. All project plans, work breakdown structures are done in Microsoft Projects. Each Associate in the company is expected to know Microsoft Projects. We use most of the productivity tools from Microsoft, and Microsoft projects integrates well with other tools like Skype. The Microsoft Projects look and feel is similar to Microsoft Excel, so it makes people comfortable from the get-go.
  • It is part of Office365 subscription. The look and feel is similar to other tools like excel. Helps in creating project plans, Gantt charts, work break down structures etc.
  • Helps in resource allocation and tracking the projects. There is an option to use it to capture timesheets too.
  • Helps project managers in producing weekly status reports and integrates well with other collaboration tools like Skype, sharepoint etc.
  • The user experience can be improved.
  • More tutorials can be provided online. It takes time to master this tool. It can be made much simpler and easy to learn on the fly.
  • The tool can be made more catered towards to agile, scrum project management methodologies.
If your organization uses office productivity tools from Microsoft, it is no brainer to use Microsoft Projects. The tool integrates well with other Microsoft tools. It is the most popular project management tool and most people with expertise on this tool are available in the market. For some projects we hire contractors and we find most contractors are well versed with this tool, so it makes easier for us to hit the ground running.
Read Shiva Krishna's full review
Clancy Short profile photo
Score 10 out of 10
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Microsoft Project is a project management tool which helps maintain the agile methodology of project development amongst the team members and company. It makes it easy to monitor developers and assign them work accordingly using Microsoft Project. It is the best way in which software development can be carried out to make most out of the resources you have.
  • Following Agile Methodology
  • Assgining Work
  • Tracking Resources
  • Documentation for Software Developed
  • Requires better documentation
  • Hard for naive or new developers
  • UI improvements
Microsoft Project is very well suited for a large company where various projects are running under different teams and managers above them. It helps best track the human resources that a company has and how they are being used by the company. It increases productivity and helps track their work as well. It follows Agile methodology which is a state of the art project development lifecycle. It is not recommended for small and microscale projects as more time would be spent on managing rather than the original development.
Read Clancy Short's full review
Joshua Melder profile photo
Score 9 out of 10
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I work on a process optimization team within my workspace. It is an administrative job where we perform process audits (for customers), recommend people, process, and technology changes for those customers, and then implement accepted solutions based on our recommendations. It is a relatively small team that has three major components: strategy, implementation, and continuous improvement. We utilize a variety of project management tools in order to successfully carry out our recommendations for completion. Microsoft Project is one tool that has been widely adapted, not only across our team but across most administrative areas in our company. Our business is heavily integrated within the Microsoft ecosystem and Project is one tool that used to achieve our business objectives.
  • Being a Microsoft product, Project integrates extremely well into the Microsoft family of applications!
  • Furthermore, the user interface is similar to other Microsoft applications. Therefore, there is a valuable familiarity out of the box.
  • Project is incredibly detail-oriented and always receiving valuable updates. Project Online is now the cloud-based version of Project.
  • Scheduling works really well for the most part. One can be extremely detailed with Gannt charts and other project management metrics!
  • Remote work can be challenging - as Project must be downloaded to a specific computer.
  • Upgrading to the top of the line version can feel like a requirement. There is a lot of functionality that is not available unless in the most expensive pay-tiers.
  • Microsoft Project can be extremely expensive on a per user basis. Other tools can be much more cost-effective - especially for more basic project management needs.
Microsoft Project is extremely well-suited for larger businesses to tackle long-term project management tasks. Furthermore, it works exceptionally well when the software is accompanied by the entire Microsoft suite. The ability to integrate all aspects of the Microsoft business experience are invaluable and offer unique synergies when navigating Project. I have very much enjoyed Project on the user-interface front and have found the entire process of setting up large scale projects to be one of the most intuitive out of the software that I have used. As stated before, I believe Project is ideal for medium to large-scale enterprises that already subscribe to the entire Microsoft suite of apps. I would be more hesitant if I were working within a smaller business as there are many more cost-effective options out there.
Read Joshua Melder's full review
Robert Paul profile photo
Score 10 out of 10
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I used Microsoft Project to develop the framework of all our projects, and to track their progress and resources throughout implementation. We typically had about 20 projects running at any one time, so it was useful to see everything in one place. While we used a ticketing system for the day-to-day stuff, Project worked better for long-term, per-planned operations.
  • Gantt Charts: Every project manager's favorite thing, MS Project does this very well. A Gantt chart keeps everything in a project timeline visible, and in Project, you can drill down to look at resources, costs, and a myriad of other things. It's also very easy to rearrange items as necessary, either by dragging them around or opening them and manually entering data.
  • Resource Management: Project allows you to set up resources, either as individuals or with type of work (e.g., Bob Smith or Network Engineer I). Within those resources, you can set up hours of availability, when overtime kicks in, costs, and a myriad of other useful items. Then, when you assign them tasks, the software calculates the time needed or how much extra it will cost if you need a resource to work longer on a particular piece.
  • Multiple Projects: With the resource pool and other elements shared between projects, managing multiple projects becomes easier. Project will warn you if resource is over-scheduled, and show which projects that resource is being used on. It'll also show conflicts.
  • Integration: Since this is a Microsoft product, it integrates very well with other Microsoft products, especially those in the Office suite like Excel. That allows you to, for example, export the Gantt chart to a spreadsheet to send to stakeholders, or link it into a Word document.
  • Time Management: Tied into the Gantt and Resource pieces, Project lets you set prerequisites and linked work, so even if you have to adjust steps to deal with scheduling or change management, Project will keep everything organized. It will automatically re-adjust dates and milestones as things are shifted.
  • Expertise Needed: The software is not always easy to use or intuitive. I took several Project courses, on top of my project management certifications, to understand the software better. While all the elements are there for anyone familiar with standard project management processes, it takes experience and training to really get the best out of the software.
  • Collaboration: Project does not work well with multiple users simultaneously. There's no real-time updating, and if we had multiple project managers, there'd be no way to work together on the same projects.
  • Price: Project is expensive, largely due to it being an industry standard.
Microsoft Project is well suited for anyone running a standard, PMBOK (Project Management Body of Knowledge) project. It is especially good for managed service providers who need to run projects for clients, not just for support. If you plan to run many projects, either simultaneously or consecutively, this is a good resource.

If you're in a small business and you don't have multiple resources or multiple projects, this is probably not a good solution.
Read Robert Paul's full review
Jonathan Ayers profile photo
October 01, 2019

Best bang for your buck

Score 10 out of 10
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I use Microsoft Project to plan and execute IT projects at the customer facility I work at. This keeps track of in-house projects that are done at the facility level and do not require higher-level planning. This allows me to keep track of everything associated with these projects and serves to meet customer needs.
  • Plan project tasks.
  • Execute project tasks.
  • Provides management tracking of project completion.
  • The clunky interface is occasionally hard to use.
  • Help articles are not always clear and concise.
  • Feature integration is lacking.
Overall, it is the best project management tool I have seen for the money (represents the best value). It comes with Office 2016/Office 365 so it allows me to plan and execute projects without having to purchase additional project management software. Additionally, it allows for management oversight of project and task completion.
Read Jonathan Ayers's full review
Christopher McDaniel profile photo
Score 10 out of 10
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Microsoft Project was a great tool for us when we used it to manage resources, personnel, and progress for a project we were working on last year. This was only used in one department but it was a huge help in keeping everything on schedule and flowing as it should.
  • Helped everyone involved with the project manage their time to maximize what was getting done.
  • Saved on money as this product was very reasonable to some other programs that were looked at.
  • Helped cut the overall time of the project down by 2 weeks. We budgeted for 5-6 weeks and finished at just over 4.
  • Getting everyone involved was a little tricky at first but once we got going it was great.
  • It does feel a little dated and hasn't kept up with what some of the other software seemed to be offering.
This is a very good program for when you need to really manage a project. It helps to better utilize everyone's skills and cut out wasted time.
Read Christopher McDaniel's full review
Guillermo Villamizar profile photo
Score 8 out of 10
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Microsoft Project is currently being used by all of the project managers across our company. It's a great tool for controlling and monitoring projects, as well as assign resources to each phase and activity of every project. With the use of Microsoft Project Server, the files can be shared in a collaborative environment.
  • Great for keeping track of time and resources of projects.
  • Can calculate the overall percentage for each project.
  • The Gantt Chart automatically updates.
  • Sometimes the time calculation for the activities could be a little tricky.
  • The resource assignment sometimes can be troublesome.
  • It requires a lot of machine resources.
Microsoft Project is ideal for the project managers of the company for keeping track of the status of the projects, as well as the resources needed for each activity. When needed, and specially for management reporting, it is possible to export the Gantt Chart into an Excel File, so it can be send in a friendly format for everyone else.
Read Guillermo Villamizar's full review
Cristian Bodnarasec profile photo
Score 7 out of 10
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Microsoft Project was for many years the goto platform for project management at eSilicon. Most of the managers from different departments were using it to manage their projects: tasks breakdown and assignment, resource management, tracking tasks progress, etc. While it does the job well, it also has some flaws and things to improve. Due to this, there are many other tools that gained market share in the last several years and will continue to do so even more.
  • You can manage any size project and complexity.
  • The visuals of the timeline and gantt charts.
  • The way task dependencies work and the whole plan gets updated for any change you do.
  • It is so easy to mess up a complex project plan by a simple change and can take hours to fix.
  • It is lacking the collaboration that is so needed these days. You need to use Project Server for that.
  • The cost is a differentiator for many start-ups selling project management tools.
For almost any project size and complexity, Microsoft Project is well suited. It saves a lot of time by helping with project team communication, tasks breakdown, task assignments, resource management, etc. However, you need more collaboration. For example, team members need to update the progress of the task in real-time themselves, so that you have better project tracking and increased visibility into the progress.
Read Cristian Bodnarasec's full review
Che Odom profile photo
Score 7 out of 10
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We use it as a quick and dirty backup to P6 scheduling software. We have an in-house scheduling department that uses P6 to schedule our projects. However, for teams looking for a quick schedule that need turnaround when the scheduling team is unavailable or when it just makes sense to make a project themselves (ourselves), we can use Microsoft Project as a little more user-friendly quick option.
  • Schedules and Logic.
  • User-friendly.
  • Easy to learn interface, similar to all Microsoft products, so familiar to most new users.
  • The overall look of the schedules produced is a little lackluster. There are not a whole lot of customization options, and to the construction field, it is quickly recognizable that the schedule was produced in Project. It's not a bad thing, but not the industry standard. I think it would be better to design the output to follow P6 just for credibility. It almost looks a little bit "cartoonish" or juvenile. Now I understand that MS design is certainly "better looking," but this is simply in comparison to the industry standard for credibility purposes.
It is well suited for scheduling quickly, and scheduling by a project team member that may not be familiar with the complexities of other scheduling software. The logic is easy to adjust and understand, and the inputs are easier than typical Primavera products. I overall think that it is a great product, much easier to use, just know that the overall scheduling industry standard is Primavera P6. I am not sure why, or how to address moving that over.
Read Che Odom's full review
amelie suarez profile photo
Score 9 out of 10
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This software is used in the project department of the school to efficiently manage projects and plan tasks for projects to be carried out in order to achieve successful projects for a long time.
  • Organize a job
  • Efficiently manage the resources of a project
  • Detect vulnerabilities in a project
  • It only works on Windows platforms, without freeware
It is suitable for transforming disordered ideas into organized projects and I believe that this program can be used in any area that is required so it would not be inappropriate.
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Score 8 out of 10
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Along with Microsoft Excel, Project is being used for project management across the entire organization to track projects, work streams within projects, start and end dates, assigned tasks to users, milestones, progress and changes to scope. It has been used for a number of years and some of us had practice with it from prior consulting days.
  • Visually shows gantt charts of progress in project workstreams
  • Shows the elapsed time for tasks to be completed
  • Visually identifies the team members assigned to their work streams and if they are behind or on target
  • Seems overly complicated for users sometimes in using Project and its functionalities
  • Hard to share files for those folks who do not have MS Project, and then have to print out for them
  • Can be confusing since it looks and feels like MS Excel
For complicated projects and those that are mission critical for an organization, it provides the discipline to complete project management tasks. If a company is worried about scope creep or scope risk, MS Project will be an aide to track progress, add steps, report to senior leadership and get into the weeds while also providing a summary for senior folks.
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October 28, 2019

Microsoft Project Review

Score 9 out of 10
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We use Microsoft Project within our development, IT, business operations and sales departments. Our development and IT departments use MS project extensively to plan new feature upgrades, issue resolutions, build-out projects and plan future projects. Our sales department primarily used MS project to plan to acquire new clients and sell additional features to our existing client base.
  • Task management is what MS project is made for and it has a vast array of templates for practically any industry.
  • Great and assigning tasks to departments, teams, and individuals.
  • Being able to track company resources and how they are being utilized.
  • MS Project has great integration into the entire MS corporate product line.
  • Then need to improve the UI to be more user-friendly for less technical users.
  • More free online resources so users can train and improve there MS Project skills.
  • Integration into more 3rd party software providers that are none MS.
MS Project is great from small to enterprise-level organizations and practically any industry since there is a huge array of templates out of the box. It can also be custom tailed to your exact industry-specific needs. MS Project is less appropriate for small projects where you don't need too much detail and just require to track the basics of a project.
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Score 8 out of 10
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It is being used by various individuals. It is nice to collaborate on schedules with each other. I also use it to figure manpower and durations based on manpower. I still feel like I'm very new at using Project and don't get to use it as often as I'd like. I'm always learning new tricks and things to make it easier to use.
  • Being able to tie tasks together so when something changes it makes it easier to track.
  • Being able to create categories for tasks and tie them all together.
  • It's nice to set holidays and not have to remember them when scheduling farther into the future.
  • I've been using it for a while but I don't get to use it as much as I'd like. The is a lot of information and help out there to learn how to use it better.
  • Linking tasks together and the whole SS-1D or FS+4D is very confusing. It usually takes me a few tries to get it where I want. There is always information to help figure this out, just need to be willing to look and ask.
  • Sorting by date and task can be confusing. At least there's always the undo button.
  • I'm always learning something new that makes using project easier and more beneficial for me. I wish I was able to use or more.
I like being able to copy directly to Excel for certain items and vice versa. Linking tasks can get very confusing. It requires a lot of time up front but will save a ton of time in the long run. I'm still learning, and as I do, it becomes so much easier to use.
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Score 6 out of 10
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I use MS Project in my group which is the Data Conversion group. We use Project to track and manage our workload which is specific to Database conversions. At any given time we have 50 to 75 active projects that start in Requirements, move on to Design and then Development, Testing and then cut over to Production.
  • MS Project is fairly easy to use. Adding Projects, Activities, Tasks, etc. are easy to add, and adjust when necessary.
  • It offers many different views, so based on your own needs, it is very flexible.
  • The reporting functionality is terrific. You can customize what you need to look at, from a full-blown project, or a more slimmed down version of just key milestones.
  • It can be a little more difficult to work with when you use all of the hooks, bells and whistles that are available. It will take some time for the Novice user to pick all of this up.
  • The columns (if all are used) offers a very crowded view, but I have never used all of these columns and most are hidden, so this may not be an issue to most users of MS Project
  • Graphics need to be brought into the 21st Century.
In my experience, MS Project can actually work for both small and large projects. As noted earlier, there are a lot of bells and whistles that can be used for more complex projects. It is really a flexible piece of software that is driven by the needs and wants of the PM and more importantly, the company.
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Score 9 out of 10
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It helps us to make decision charts and then help to look forward to stick to the plans. It is a great tool as we can make charts for work allocation to different personnel involved in the team. In our department, it helps in creating a budget for different units and one can easily track to the resources and deviation from the same. As it's implementation is easy and cost-effective, I like Microsoft Project personally very much.
  • Work allocation charts
  • Personnel involved and duties and tasks allocated to each individual
  • Short term budgetary goals of each units and departments of our company
  • Deviation chart from budget
  • It needs training for new recruiters as it is much advanced
  • Creating and analyzing project report is still a very complicated task
The best thing is that it can be easily integrated with other Microsoft Tools. Though the pricing is a little expensive it still solves the basic purpose of our organization. Microsoft Project as far used in our organisation is for work allocation, budget and goal setting of different units and different departments.
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Score 8 out of 10
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We use it to manage and track the projects that the team is working on. It is an amazing tool and easy to use. It can be customized as per requirement. It has proven to be very helpful in tracking the development of a project, as well as prevent possible roadblocks.
  • Easy to use.
  • Cheap.
  • Easy to customize.
  • Great customer support.
  • Sharing data is an issue.
  • Some people might need significant training if never used software like this before.
  • Might be costly for some.
Easily compatible with Office 365. It's being very commonly used by many Program Managers for project management. Scheduling is very easy.
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Score 8 out of 10
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We use Microsoft Project in the engineering department to manage our water jobs. This helps us coordinate different activities and make sure our projects are on time.
  • Easy to use out of the box
  • Good integration with the rest of our Office suite
  • High price
  • To use it well some training would be necessary
It is useful in a Microsoft shop to keep your software catalog consistant.
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Gonzalo Justiniani Herrera profile photo
Score 10 out of 10
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Microsoft Project is the tool of choice in our organization to create and follow up on construction project schedules. We use it as a planning and decision-making tool.
  • Basic and/or detailed sequencing of activities.
  • Helps determine credible timelines for projects.
  • The resources assignment tool could be made easier. With so many resources to be managed, assigning resources in construction schedules turns them into huge files that are difficult to manage if your computer is modest in processing capacity.
Well suited for all typical projects where tracking of earned value depends mostly on the percent progress achieved.
Less appropriate for projects where tracking depends more on the effort performed by the assigned resources of each activity. For example, in big construction projects where activities depend on the input of many resources like machinery of different types, manpower of different trades, supervision, etc.
Read Gonzalo Justiniani Herrera's full review
Jay Handleson profile photo
Score 10 out of 10
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We use Microsoft Project to schedule electrical construction projects. Microsoft Project easily allows for accurate projections when resources are input accurately. Tasking of employees and planning for labor is accomplished easily and it is easy to see when a single labor resource is over-allocated allowing us to decide to increase manpower or adjust the schedule.
  • Auto schedule for holidays and weekends without referencing an outside calendar.
  • Allocate resources for accurate projections.
  • Visualize actual construction progress in the timeline.
  • Multiple views and reports for presentation to construction crews and clients.
  • Import other schedules from Excel would be nice, but that's asking a lot.
Microsoft Project is perfect for small to medium construction projects. Larger construction projects may benefit more from more robust scheduling software. A single contractor on a single project will benefit greatly from Microsoft Project as opposed to no scheduling software and trying to use a calendar method only. Linking of activities prevents missteps of activities when supervised properly.
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Martín Stricker profile photo
Score 9 out of 10
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We've been using Microsoft Project in our company for over 2 years. It has been a great implementation for improving productivity via software. We chose Microsoft because we knew we would get the best in terms of quality standards. It has plenty of tools we use daily, such as resource planning and a working timetable. We don't feel the need to upgrade it yet.
  • It has a great portfolio of tools for its price.
  • It's really easy to use, almost everyone can implement it and start using it quickly.
  • The fact that project plans can be accessed basically from any place with an internet connection, making it extremely useful for updating those plans on the go.
  • A little buggy from time to time, but just in some of our team member's experience.
  • UI can be improved, maybe keeping the same design that Office 365 has.
  • It can give sometimes an overwhelming feeling when using this product for lesser projects in smaller companies than it is maybe intended to.
I think it is very well suited for small to medium projects, giving users control to a lot of parameters/tools like flexible schedule configuration, reports on real values versus projected ones and tracking of resource allocations. However, it doesn't give you the option to measure the productivity of the machines or people. It doesn't support Mac, so a PC-based platform is required.
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Paul Enger profile photo
Score 8 out of 10
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When I was in the position I was in I used Microsoft Project for my project management needs. I used this to make sure we were on target with staying within budget for our projects. It was very simple to use and easy to set up. It also has a great interface and showed well especially when presenting the data in meetings.
  • the simpleness of tracking budget for a project
  • track projects on a task level basis
  • real time what if scenarios in terms of task delay
  • better built in Visualization capability like One Pager offers as an add on
  • sometimes it feels the software is too big and complex to manage really simple projects
  • There are not many choices of nice icons to use

The biggest issue this helped me resolve was that I can now view the actual schedule and make changes if I need to rather than getting a PDF of the schedule and having no control of the document. The benefit of this is that I can edit the schedule to realize hypothetical scenarios and dates for a particular project.

Read Paul Enger's full review
Score 7 out of 10
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  • Microsoft Project gives the present status of any project and is used to inform the project status to management and customer.
  • Critical paths task can be identified in any project.
  • Gantt chart
  • Multiple projects scheduling
  • More user friendly
  • May be less cost
Microsoft Project is utilized by the whole organization, but it's primarily used by the Project Management team. Microsoft Project is used to schedule the every individual project. Microsoft Project gives the present status of any project and is used to inform the project status to management and customers. Resource dependency and critical paths task can be identified in any project.
Read RAMKUMAR GUDIPATI's full review
Leticia Waller profile photo
Score 10 out of 10
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I really like this product to make schedules for projects and it gives all of my trades the ability to see schedules that are upcoming and how they need to prepare for the schedule coming up. I use this along with our project managers and we use this for certain clients who require a gantt chart when we submit a bid to them. Having a schedule set gives us the option to be more competitive than another general contractor.
  • Ease of use
  • Detailed
  • Allows me to make charts
  • Way to make a successful project
  • I think starting the dates one after another is the hardest part.
  • I would like to see Microsoft Project be a little more colorful, it is a little dull.
I use Microsoft Project whenever I am putting together a bid and my PMs use it for the entirety of the project. We use it to make deadlines (or beat them) and discuss when our trades will be in.
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Score 9 out of 10
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It is used at the whole organization as the official and standard tool of project management. Microsoft Project helps the company to address project management capabilities such as budget tracking, project planning, resources allocation, reporting, baseline and actual progress, and many other things. It is an essential piece of our projects.
  • Budget management - You can easily set the available budget and indicate for each activity/resource the necessary amount. Therefore, it is good for the plan & actual budgets.
  • Project management - Key elements such as progress management and critical path.
  • Basic charts - Gantt charts are really developed and compelling.
  • Planned versus actual budgets - Track progress.
  • Baseline management - Manage and versioning of baseline.
  • Resources allocation - Redistribute and rebalance resources across activities.
  • Overall financial management - Microsoft Project is not indicated for complex financial management, such as Net Present Value, S-Chart, and others. It is strongly suggested to complement this capability with either an Excel or integration with SAP or Oracle Primavera Unifier.
  • KPIs and dashboards - Microsoft Project still lacks advanced charts and analytics. This should be complemented as well with other tools/software.
Microsoft Project is well suited for the basic core concepts of project management. It is flexible and allows basically any kind of control and management.

It is not well suited for heavy CAPEX projects, but you can complement it with Excel spreadsheets or any other tools specific to the financial management of the project and portfolio.
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March 13, 2019

Project is great

Score 8 out of 10
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I used this at two different companies. With Mortenson, we used it to do the 2-week look ahead schedules for a $480 million 32-month project, that were then given to the scheduler to update the overall schedule in P6. It was cost saving because there were four superintendents that needed to provide an update weekly. The second company used it exclusively for scheduling purposes for periods of a few weeks to a year + from a $100K to $14 mill. Microsoft Project is cost-effective, versatile, and gets easy to use once you get used to using it more and more.
  • First off, the cost is reasonable so a project team can have 4 or 5 licenses compared to a P6.
  • Project is easy to use and gets easier to use the more you use it.
  • I can print effective schedules that are easy to understand.
  • I remember that there were a few files that were corrupted in some way, shape or form, and that forced us to have rebuild and start over.
  • I would like more control over the appearance of the schedule.
  • I would like to see more online support videos.
It is well for suited smaller companies that need to have multiple people creating schedules, projects of short duration, and projects managers that need to create multiple schedules. I think it is not as well suited for large projects but will hold its own if needed.
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Feature Scorecard Summary

Task Management (75)
Resource Management (72)
Gantt Charts (72)
Scheduling (74)
Workflow Automation (56)
Team Collaboration (67)
Support for Agile Methodology (50)
Support for Waterfall Methodology (50)
Document Management (48)
Email integration (55)
Mobile Access (44)
Timesheet Tracking (44)
Change request and Case Management (39)
Budget and Expense Management (54)
Quotes/estimates (31)
Invoicing (27)
Project & financial reporting (47)
Integration with accounting software (32)

About Microsoft Project

Microsoft Project is a project management software. It provides core project management and planning functionality, including agile workflow tools like Gantt charts. The software provides prebuilt workflow and report templates for rapid deployment. Project also enables resource management and planning and integrates with BI tools and other 3rd party programs. It can be deployed in the cloud or on-premise.
Categories:  Project Management

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