Gantt Charts (106)
Resource Management (106)
Task Management (109)
Project Plan 1
Project Plan 3
Project Plan 5
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Frequently Asked Questions
- project management
- Dependency tracking
- resource management
- task management
- scheduling concerns
- UI could be improved
- Resource utilizations charts
- scope management
Microsoft Project was used in JTI to plan and keep track of the status of all the on-going projects
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Handle the entire project management life cycle
- Project Scheduling
- Project Status Track (Development, Testing, UAT, Signoff)
- Cost Estimation Features
- Interactive and User Friendly Dashboard
- The Pricing could be reduced
- Adding dependencies between tasks. MS Project allows 4 types of relationships to be built (SS, FS, SF, FF) and adding lag between tasks, so you have the ultimate flexibility to define how tasks are related.
- Once relationships are defined, MS Project does a good job to highlight/identify the critical path.
- If you put in the details (resource allocation, task priority), then resource leveling works well.
- Ability to select specific tasks or summary tasks for the timeline is good to give an overview of the project.
- Linking tasks between different MS Project files. It can be done, but it's hard to manage and easy to completely break the project plan. We've learned to save multiple versions of the plan in case an external link breaks the project catastrophically.
- Inability to look at resource loading over multiple projects or multiple project files. This has led us to link multiple files together as a mitigation, which has shortcomings (see above).
- Network diagram has improved in recent versions, but still limiting. I often use VISIO to create network diagrams instead of MS Project & end up duplicating information.
However, understand resource loading cannot be done or is not easy, especially if resources are on multiple projects (and multiple project files). MS Project is a static tool and doesn't offer much for collaboration. It is also not as tuned to Agile methodologies. When there are lags and the relationship between tasks is more complex, MS Project is unable to calculate critical path.
- One thing it has is good integration with other Microsoft Office products and tools. More than likely most environments will already be using MS products such as Word, Excel, and Powerpoint, so it makes it easier to integrate documents, files, etc. with Project.
- It also offers many good tools for communications, which makes it beneficial for those that are using communication tools such as Outlook and Skype.
- Could be too advanced for those that are new to Project Management software, or those that are just starting out in Project Management. Since MS Project has many tools/features built into the program this can be overwhelming to new users in how to do certain things, or where to find the tool for doing something
- There is a cost to this software, and if buying standalone licenses it can be expensive. It usually doesn't come bundled with the standard Office 365 suite. This is technically considered an add-on, and if you are on a subscription for the software, it can be cheaper.
- I love the Gantt Chart that Microsoft Project offers me, because it provides me with a view from various aspects, it provides me with exact details about the fulfillment of tasks over a period of time, it also allows me to make comparisons with the necessary data and the fulfilled data. by the employees, in order to know exactly if the project's expectations have been met.
- I love the Gantt Chart that Microsoft Project offers me, because it provides me with a view from various aspects, it provides me with exact details about the fulfillment of tasks over a period of time, it also allows me to make comparisons with the necessary data and the fulfilled data by the employees, in order to know exactly if the project's expectations have been met.
- The alert system for the fulfillment and delay of assignments is perfect. Microsoft Project allows me to configure the task system, I can assign the necessary tasks to fulfill the project, and the software alerts me immediately if the managers are fulfilling the assignments.
- The main drawback encountered while using Microsoft Project is that it does not allow me to modify the template or the general user design. For me, the UI that this software has is quite simple, and I would like to apply different templates or modify the layout of my MS Project workspace, currently it is not possible.
- Sometimes the software crashes suddenly, throwing an error code, and the software closes immediately. This has happened to me when I am going through the detailed reports on my gantt chart, it is not something that affects me that much, but I think they should fix it.
- I have not had any other problems with Microsoft Project, it has been an exemplary software that has helped me to maintain a very good project planning in general.
- Extremely detailed in planning items.
- Integrates with MS Planner.
- Allows for multiple users to use and manager their jobs.
- Properly manages resources.
- Can be overwhelming to new users.
- Can get lost in the details and miss the big planning picture.
- Requires a lot of training.
- DETAILED PLANNING ON LARGE SCALE/COMPLEX PROJECTS. Task interactions dependencies.
- Very detailed resource management. You're able to track across the projects the utilization of all of your resources.
- Powerful cost management. You can track costs for your resources, for your individual tasks, and quickly update any additional cost requirements for the projects, map those costs against your budget and get a detailed report of your burn rate to mitigate possible budget risks.
- Complexity. With great power and flexibility comes a high level of complexity that makes some of the more advanced features very difficult to use on a day-to-day basis. i.e. being able to get several calendars integrated into a project for different kinds of resources is great but it takes a long time to get a handle on that and make it work for you.
- Unless you have an MS Project Server setup and all of the team members licensed with an MS Project Account working on a project are limited to those PMs and collaborators with a full license even for minor updates.
- The tools to present projects to other team members and present updates have not been updated to reflect the needs of the current PM, every view and presentation has to be manually cured to be presentable to the board and that is a very time consuming process.
- Changing status, colors or updating items automatically based on dates or other tasks is out of the question unless you really have a full set of VBA knowledge and the time to make it happen.
If on the other hand, you have less than 50 tasks and two or three stakeholder or members on your team then the MS Project is definitely overkill because it demands the full attention of the PM for extended periods of time to make sure that the information is relevant.
There are many Project Management software, tools, and services available. However, none can beat the planning or measurement against project baselines like Microsoft Project.
- Project planning
- Baseline measurement
- Resource allocation
- Useful report templates
- Geared towards waterfall projects
- Complicated to use/learn.
- Clunky interface for report creation & modification.
- Difficult to integrate with email and/or Sharepoint to send team alerts.
On the other hand, if you have a small software development project that is iterative or agile in nature, there are more suitable project management and collaboration tools out there.
- Assigning task to the team
- Manage multiple projects one view
- Allow to manage TEAMS and assign projects and task
- Online version a little different in some cases
- Assigning of tasks
- Learning curve is steep
- Integration of other software would be nice.
- Must have Office 365.
- Fairly simple in function and does not overwhelm you with too many details--as simple or as detailed as you wish to use it
- It might be the most common scheduling tool in construction and, therefore, does not require much of a learning curve for employees to be trained
- The appearance of the exported deliverables can be finely tuned to your needs or your clients' needs
- The user interface is a bit outdated but still perfectly functional
- Printing schedules--can be tricky to get the view that you want and often requires a creative workaround to get the look you want
- Editing your schedule from the gantt chart activities is not as easy, as Microsoft Project is more geared toward the edits from the table view, which can be challenging for visual learners
- Microsoft Project has features that can be customized, as well as its APIs are well documented and allow integration with other tools.
- Can be customized for agile project management.
- Its documentation is well done and as it has many users, doubts and problems are easily resolved within the community itself. However, Microsoft's technical support is efficient.
- it is an old tool that has already improved a lot in its use; however, it needs to be better developed to follow agile projects.
- Advanced features require training.
- Reports are not enough.
- Resource Allocation
- Task Dependencies
- Gantt Chart
- Ease of use
- Exporting to other formats
- look and feel
- The ability to diagram specific aspects of each project or task
- The ease of execution
- Ability to make modifications (assignments, dates, schedules, diagrams, monitoring)
- Has some limitations related to performance in areas of visual analysis
- The configuration is not the simplest--the use is perfect, but after configuring it
- Project/Task Management
- Schedule Management
- Resource Management
- Web Enhancement
- Integrated with other ERP systems
After an experience with MS Project server that wasn't very successful, "traditional" MS Project helped PMs to manage plannings and shared resources.
- Gantt chart and tasks planning
- Tasks dependencies and delay impacts
- Shared resources management
- Project timeline visualisation
- Hidden costs can rise very quickly (licencing, training...)
- Not available inline and not included in Office 365
- Old fashioned and not intuitive to use
- Big picture view.
- Gantt timeline view.
- Collaboration with MS Teams.
- Integrating with non-MS collaboration tools.
- It get more functionality it can become expensive.
- More visualization tools to analyze trends.
- Scheduling the tasks
- Defining the interdependicies
- Analyzing the critical path
- Live seamless collaboration across team members
- Templates to suit a variety of use cases
- More visual analytics
- Easy to use
- Easy to update / change / manage
- More templates available
- Help section could be more descriptive (use photos)
- Microsoft Product integrations, including sharing and reminder notifications.
- Interactive Gantt chart.
- More efficient, reliable project and DevOps integration.
- Training resources for new users.
- Easier to learn all of the capabilities it can do.
- % compete does not shade in Gantt unless you manually add that line style.
- Crashes ocassionally
- Some graphs get too busy
- Organizes tasks efficiently
- Predicts length of time for task completion
- Difficult for first-timers
- High price compared to other software
- It is part of Office365 subscription. The look and feel is similar to other tools like excel. Helps in creating project plans, Gantt charts, work break down structures etc.
- Helps in resource allocation and tracking the projects. There is an option to use it to capture timesheets too.
- Helps project managers in producing weekly status reports and integrates well with other collaboration tools like Skype, sharepoint etc.
- The user experience can be improved.
- More tutorials can be provided online. It takes time to master this tool. It can be made much simpler and easy to learn on the fly.
- The tool can be made more catered towards to agile, scrum project management methodologies.
- Not easy to learn
Microsoft Projects is great for creating project schedules and tracking subcontractors, manpower and adjusting timelines based on issues or changes that come along throughout the lifetime of a project.
For what it’s used for it is a good product but the program can be difficult to learn and isn’t something you will pick up in a day. The cost is also expensive for a program that focuses on one specific area of a project.