A Payroll Perspective to Deltek Vision

Deltek Vision is being used by our entire organization, from the President & CEO to the file clerk. We do Project Accounting in our line of work, so every single employee completes a timesheet each week. I am the Payroll Manager and my experience involves entering New Hires, Terminations, Temps as well as overseeing the entire Time Sheet Process and entering all Payroll Related Journal Entries and Reconciliations. In general, having all employees complete a timesheet each week has the same issues you would run into using any timekeeping system - getting employees to enter their time and getting managers to Approve their time. The ease with which it integrates with ADP is fabulous. Once we post our timesheets, we just export to ADP and are able to run various reports in both Deltek and ADP to reconcile the hours pulled. The only downside I find with using Deltek, is that there is no simple way to make corrections should an employee or manager reach out to us after we have Posted their timesheet. Also, if we find an error on our end that needs correcting, the Time Sheet Correction process is very tedious and cumbersome. I have been told it is this way with Deltek, and is not just the way our Company is set up - but I don't know that for a fact. For example, after reconciling ADP to Deltek after my last payroll, I found two employees who had a variance. To correct it, I had to take the following steps: 1) make sure they didn't have a current week's timesheet and if they did, I needed to delete it, so that their timesheet was in "missing" status for the current week, then 2) do a Time Sheet Correction for each week involved, by reversing out the time they had entered - making sure to reverse exactly as it had been entered, including all of the Notes - which can be very detailed in our company. Then, 3) wait for the Controller to Approve that timesheet correction entry, so I could Post it. 4) Once the first timesheet correction is posted, I can make the correction in Deltek that caused the error in the first place and 5) then do a second timesheet correction by entering the positive information for the two previous weeks - including all the Notes involved. 6) Wait for the approval and then Post it. Entering Journal Entries is fairly easy, as there is an upload option. And Reconciling Payroll Accounts is very straight forward. I also like the Reporting capabilities, including the List View option and then Exporting to Excel to manipulate data as needed. I have used several Accounting Software programs in my past jobs, including PeopleSoft, SAP, and Aderant and I find Deltek Vision stacks up well.