Plan to Share(Point)
February 21, 2014
Plan to Share(Point)
Score 8 out of 10
Vetted Review
Verified User
Overall Satisfaction
SharePoint is used throughout my former company as a collaboration tool and to manage document versioning. My team (professional services) used SharePoint to develop document libraries for consulting projects that could be accessed both internally by staff and externally by clients. I developed and administered an internal SharePoint site to manage regulatory compliance and process improvement projects.
- Team collaboration
- Document versioning
- Workflow management
- Integration with other MS products
- SharePoint sites and libraries can be easily configured to limit access to materials on a need-to-know basis.
- Checking documents in and out does not always work as expected.
- Access privileges can be difficult to manage for a typical employee serving as a site administrator.
- Interface for developing site content takes some effort to learn.
- Document versioning is critical in requirements analysis and design to ensure all reviewers are looking at the most recent information. SharePoint saves document drafts so that users are directed to the most recent copy but are still able to access past versions as needed. The cost of reviewing incorrect versions of documents is often $100+ per person hour, excluding the frustration factor.
- SharePoint sites are easy to set up with little training, therefore users can get started organizing their own content without having to wait for a corporate IT project to be prioritized.
- User access privileges and advanced features require IT support.