Best Enterprise Content Management Software33Enterprise content management (ECM) is a set of tools and methods that allows a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation. The fundamental objectives of ECM are to streamline access, eliminate bottlenecks, optimize security, maintain integrity and minimize overhead. According to the Association for Information and Image Management (AIIM), ECM can be broken down into five major components called capture, manage, store, preserve and deliver. The purpose of each component can be briefly defined as follows: -Capture: Create, obtain and organize information. -Manage: Process, modify and employ information. -Store: Temporarily back up frequently changing information in the short term. -Preserve: Back up infrequently changing information in the medium and long term. -Deliver: Provide clients and end users with requested information. ECM has become increasingly important and complex in recent years for a number of reasons. Financial fraud and data breaches -- and regulations designed to prevent them -- have made effective information governance essential. There are new sources of content, such as unstructured data from social networking websites. Enterprises also need to manage content effectively for integration with business intelligence/business analytics (BI/BA) applications that help them to use the available information to guide business decisions.MS SharePoint1‑Files5 by Hyland7 Platform8 Enterprise Content Management9 Enterprise Content Manamagement (ECM)10 Focus Vibe11 - By Sitemate12 Enterprise Content Manager13 WebCenter Content14 FileNet Content Manager15 Document Management18 Compare20 DocuShare21 Collaboration Suite22 Experience Manager (formerly Hippo)24

Enterprise Content Management Software

Best Enterprise Content Management Software

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Enterprise Content Management (ECM) Software Overview

What is ECM Software?

Enterprise Content Management (ECM) platforms present a system for capturing, preserving, and managing unstructured content and documents. They also secure them digitally in compliance with policy. ECMs make these records retrievable and shareable. Content can be transferred with minimal risk to the content's security.

ECM Software Features & Capabilities

  • Capture, Imaging: The system supports the digitization of content.

  • File Sync, Storage, Archiving: Foundational to the ECM is its storage system for long-term preservation & retention of content in an organized fashion.

  • Document Management: Beyond capture, the ECM supports sharing, distributing, printing, faxing, etc.

  • Records Management: Secure, policy-controlled and compliant storage, retrieval and production of records, transactional or otherwise.

  • Search & Retrieval: Helps users find the content they are looking for. Various methods for assistance include filters, tags, metadata, and the like.

  • Collaboration: ECM support file and content sharing within the enterprise, or integrate with preferred collaboration software or modules.

  • Content Publishing & Creation: Some ECMs also support the publishing of content to web pages.

  • Security, Risk Management & Information Governance (IG): Security controls with rules, policies, and permissions defining and delimiting access to content and records. This is a core feature and a necessity for enterprises.

  • Integrations: ECMs integrate with multiple 3rd-party systems such as electronic signature software, hardware (printers, scanners, etc.), digital asset management, Disaster Recovery solutions, CRM, ERP, and web content management systems (WCMS, or CMS).

Additional Considerations

Enterprise Content Management (ECM) software is designed to facilitate lifecycle management, information governance (IG), and collaboration. Modern ECM systems should provide a single source of truth. Additionally, they should offer features for version control and synchronization, intuitive search, and discovery. It is also important for ECM software to integrate with other applications to deliver viewable content across multiple platforms.

The timely delivery of contracts and other transactional documents is also an important component of business process management (BPM). This is a secondary goal of ECM software. Security and optimized business processes are built into a successful ECM's content storage and retrieval systems.

Pricing Information

ECM software products may have a one-time/ annual license fee that can start in the $2,000-$3,000 range, Alternatively, they might offer a monthly subscription fee that is per user per month. The subscription fees start at $15-$20/month/user and increase proportionally with the size of the company. Certain ECM vendors also offer a free trial.

However, many ECM vendors do not openly disclose their prices but will provide a quote upon request.

Enterprise Content Management Products

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MS SharePoint

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1430 Ratings

MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.


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120 Ratings

PowerDMS is a provider of document management software focused on policy management and regulations compliance. The company was founded in 2001 and is headquartered in Orlando, FL.


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414 Ratings

Box is an online file-sharing, storage and collaboration service provider that caters to individual users as well as businesses.

60 Ratings

Laserfiche has two main editions: Rio and Avante: Laserfiche Rio is designed to meet the needs of large organizations that have more than 100 users. It combines content management functionality with business process management (BPM), security and auditing, unlimited servers and a thin-client inte...


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92 Ratings

M-Files provides a next generation intelligent information management platform that improves business performance by helping people find and use information more effectively. Unlike traditional enterprise content management (ECM) systems or content services platforms, M-Files unifies systems, dat...

Micro Focus Vibe is a web-based team collaboration platform developed by Novell, and was initially released by Novell in June 2008 under the name of Novell Teaming. Novell's acquisition by Micro Focus was completed in April 2015. Vibe is a versatile collaboration solution that can serve as a kno...

5 Ratings

MaxxVault LLC provides software solutions for the management, distribution and control of corporate documents. Benefits of MaxxVault Enterprise include: reduced costs, efficiency improvements, increased customer satisfaction and regulatory compliance. MaxxVault is an open system; it is built usin...

5 Ratings

Curata is a leading provider of software that empowers marketers to grow leads and revenue with content. Curata’s customer base is comprised of companies such as RingLead, Verne Global, Yesler, Openreq, Lionbridge, IBM, Xerox and Alcatel-Lucent. Founded in 2007, Curat is headquartered in Boston, MA.

Workshare provides document collaboration and editing software. Headquartered in the UK, in London, Workshare also operates offices in the US and Australia. The vendor says more than two million professionals in 70 countries now use Workshare solutions on their desktop, mobile or tablet.

5 Ratings

Launched in 2008, MangoApps's mission is to build the best product to connect & inspire employees within a company.Over the last two decades, needs of workers and workplace has evolved. The current set of communication and collaboration tools (e.g. email, File-shares, etc.) are outdated, rest...