Best Enterprise Content Management Software33Enterprise content management (ECM) is a set of tools and methods that allows a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation. The fundamental objectives of ECM are to streamline access, eliminate bottlenecks, optimize security, maintain integrity and minimize overhead. According to the Association for Information and Image Management (AIIM), ECM can be broken down into five major components called capture, manage, store, preserve and deliver. The purpose of each component can be briefly defined as follows: -Capture: Create, obtain and organize information. -Manage: Process, modify and employ information. -Store: Temporarily back up frequently changing information in the short term. -Preserve: Back up infrequently changing information in the medium and long term. -Deliver: Provide clients and end users with requested information. ECM has become increasingly important and complex in recent years for a number of reasons. Financial fraud and data breaches -- and regulations designed to prevent them -- have made effective information governance essential. There are new sources of content, such as unstructured data from social networking websites. Enterprises also need to manage content effectively for integration with business intelligence/business analytics (BI/BA) applications that help them to use the available information to guide business decisions.MS SharePoint1https://media.trustradius.com/product-logos/kA/2M/MTL0RZL1QRTR.PNGPowerDMS2https://media.trustradius.com/product-logos/hy/8H/KPSCXIULUTJU.JPEGBox3https://media.trustradius.com/product-logos/DT/AP/F15FLC0T0TRA.PNGM‑Files4https://media.trustradius.com/product-logos/6X/04/4CWIFQVVGM2S.JPEGLaserfiche5https://media.trustradius.com/product-logos/st/n3/O4PPOD3FP3JB.JPEGEgnyte6https://media.trustradius.com/product-logos/nH/zK/TTB34GGPC1ML.JPEGOnBase by Hyland7https://media.trustradius.com/vendor-logos/DR/5h/6Q8TUQ8K4DS4-180x180.JPEGAlfresco Enterprise Content Management8https://media.trustradius.com/vendor-logos/qx/k1/GRRFF2IHDPNV-180x180.JPEGeXo Platform9https://media.trustradius.com/vendor-logos/88/8l/ZELSE0NKFB51-180x180.PNGOpenText Documentum10https://media.trustradius.com/vendor-logos/Jo/Dc/J5BO5E4D2RK8-180x180.JPEGMicro Focus Vibe11https://media.trustradius.com/vendor-logos/Zm/IY/D5DAJSH3LPPI-180x180.GIFDashpivot - By Sitemate12https://media.trustradius.com/product-logos/59/dU/BT0QFSJVG0V9.PNGIBM Enterprise Content Manager13https://media.trustradius.com/vendor-logos/yf/sf/DNSXTG99HOK3-180x180.JPEGOpenText ECM14https://media.trustradius.com/vendor-logos/Jo/Dc/J5BO5E4D2RK8-180x180.JPEGOracle WebCenter Content15https://media.trustradius.com/vendor-logos/VC/02/T4E108T4IWP2-180x180.PNGDocStar16https://media.trustradius.com/product-logos/KF/z9/PVMZRMZRFLPF.JPEGMaxxVault17https://media.trustradius.com/vendor-logos/mc/AC/34PZUGPO0Q11-180x180.PNGIBM FileNet Content Manager18https://media.trustradius.com/vendor-logos/yf/sf/DNSXTG99HOK3-180x180.JPEGSmartSearch Document Management19https://media.trustradius.com/product-logos/Ht/a0/ULRTRLT165E1.PNGCurata20https://media.trustradius.com/product-logos/3h/II/CIP6LHB0DHTN.PNGWorkshare Compare21https://media.trustradius.com/product-logos/yd/GU/ZACHTPTFA64C.PNGXerox DocuShare22https://media.trustradius.com/vendor-logos/mb/cr/ORE921HBUATL-180x180.JPEGXWiki Collaboration Suite23https://media.trustradius.com/product-logos/jb/aa/3JEENH5SMUFW.PNGMangoApps24https://media.trustradius.com/product-logos/X2/LI/G4HPGK0FRR5Q.PNGHippo CMS25https://media.trustradius.com/vendor-logos/EJ/7M/A8OVT1XGZFVL.png

Enterprise Content Management Software

Best Enterprise Content Management Software

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Enterprise Content Management (ECM) Software Overview

What is ECM Software?

Enterprise Content Management (ECM) platforms present a system for capturing, preserving, and managing unstructured content and documents. They also secure them digitally in compliance with policy. ECMs make these records retrievable and shareable. Content can be transferred with minimal risk to the content's security.

ECM Software Features & Capabilities

  • Capture, Imaging: The system supports the digitization of content.

  • File Sync, Storage, Archiving: Foundational to the ECM is its storage system for long-term preservation & retention of content in an organized fashion.

  • Document Management: Beyond capture, the ECM supports sharing, distributing, printing, faxing, etc.

  • Records Management: Secure, policy-controlled and compliant storage, retrieval and production of records, transactional or otherwise.

  • Search & Retrieval: Helps users find the content they are looking for. Various methods for assistance include filters, tags, metadata, and the like.

  • Collaboration: ECM support file and content sharing within the enterprise, or integrate with preferred collaboration software or modules.

  • Content Publishing & Creation: Some ECMs also support the publishing of content to web pages.

  • Security, Risk Management & Information Governance (IG): Security controls with rules, policies, and permissions defining and delimiting access to content and records. This is a core feature and a necessity for enterprises.

  • Integrations: ECMs integrate with multiple 3rd-party systems such as electronic signature software, hardware (printers, scanners, etc.), digital asset management, Disaster Recovery solutions, CRM, ERP, and web content management systems (WCMS, or CMS).

Additional Considerations

Enterprise Content Management (ECM) software is designed to facilitate lifecycle management, information governance (IG), and collaboration. Modern ECM systems should provide a single source of truth. Additionally, they should offer features for version control and synchronization, intuitive search, and discovery. It is also important for ECM software to integrate with other applications to deliver viewable content across multiple platforms.


The timely delivery of contracts and other transactional documents is also an important component of business process management (BPM). This is a secondary goal of ECM software. Security and optimized business processes are built into a successful ECM's content storage and retrieval systems.

Pricing Information

ECM software products may have a one-time/ annual license fee that can start in the $2,000-$3,000 range, Alternatively, they might offer a monthly subscription fee that is per user per month. The subscription fees start at $15-$20/month/user and increase proportionally with the size of the company. Certain ECM vendors also offer a free trial.


However, many ECM vendors do not openly disclose their prices but will provide a quote upon request.

Enterprise Content Management Products

Listings (1-25 of 65)

MS SharePoint

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Top Rated
1330 Ratings

Microsoft SharePoint is usually considered an internal content management product, but it also features web content management capabilities for managing external website content. SharePoint is a very broadly adopted solution and competes successfully with Oracle, EMC Documentum and OpenText in t...

PowerDMS

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115 Ratings

PowerDMS is a document management system focused on compliance and industry policy regulations. It is commonly used by Law Enforcement, Healthcare, Fire/EMS, and Corrections organizations.

Box

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Top Rated
390 Ratings

Box is an online file-sharing, storage and collaboration service provider that caters to individual users as well as businesses.

M‑Files

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85 Ratings

M-Files enterprise information management (EIM) solutions aim to eliminate information silos and provide quick and easy access to the right content from any core business system and device. According to the vendor, M-Files achieves higher levels of user adoption resulting in faster ROI with an ...

56 Ratings

Laserfiche has two main editions: Rio and Avante: Laserfiche Rio is designed to meet the needs of large organizations that have more than 100 users. It combines content management functionality with business process management (BPM), security and auditing, unlimited servers and a thin-client inte...

9 Ratings

Micro Focus Vibe is a web-based team collaboration platform developed by Novell, and was initially released by Novell in June 2008 under the name of Novell Teaming. Novell's acquisition by Micro Focus was completed in April 2015. Vibe is a versatile collaboration solution that can serve as a kno...

12 Ratings

Sitemate's flexible software platform Dashpivot enables companies in construction and heavy industries to digitise and streamline their standard operating procedures. According to the vendor, unlike Word docs, PDFs, Excel spreadsheets and other software tools, Dashpivot provides entirely digital...

32 Ratings

OpenText is the largest of the ECM vendors, having grown through acquisitions. The platform handles all the standard ECM functions including records management, archiving, search and discovery, The product competes with EMC Documentum, IBM FileNet, Oracle WebCenter and Hyland OnBase. OpenText EC...

5 Ratings

Curata's content marketing platform (Curata CMP) enables more efficient content creation with greater impact on pipeline. According to the vendor, this solution enables users to: Analyze marketing and sales pipeline impact: Instantly access content metrics such as leads generated/touched and sal...

3 Ratings

Workshare’s platform is designed to empower professionals to compare, protect and share their high stakes documents on any device. According to the vendor, content owners can accurately track and compare amendments made by all contributors. This product aims to help businesses have secure ways to...

4 Ratings

MangoApps offers digital workplace solutions that combine intranet, collaboration, messaging, learning & 50+ built-in integrations for your business. MangoApps serves organizations with 50-50,000 employees in a broad range of industries from retail, healthcare, manufacturing, not-for-profit, ...

6 Ratings

Hippo is an open-source Java based content management system, available under the ASL 2.0, though many modules are only available under a commercial license. The product was acquired by BloomReach in late 2016 and is offered and maintained by BloomReach.