Item: Microsoft SharePoint
Rating: 9
Author: Susan Hammiche

Overall Satisfaction with MS SharePoint

Use Cases and Deployment Scope

SharePoint is used to access documents across our company. We can add, delete, edit and review anything that has been placed there. It makes it easier to see the documents rather than emailing it every time a change was made or updates are needed. Everything is in one secure place and anybody with granted access can use it. It saves time and the visibility of who accessed what document on what date is helpful in knowing things get done.

Pros and Cons

Pros

Easy access with folders and sub-folders.
Secure access control with email and password.
It's customizable, as you can add your own logo and content to it.

Cons

Syncing can take sometimes a very long time when starting on a new computer.
Visibility of folders, as it would be nice to have different layouts.
The time it takes to set it up and integrate.

Return on Investment

It does save us time in collaboration.
It's keeping our machines clean from all the clutter by moving documents, images, and video files into the SharePoint.

Alternatives Considered

SharePoint has a nice set of features that are not included in the Box subscription. SharePoint offers the full Intranet experience with a company directory, discussion boards, calendars, and individualized pages. And SharePoint can be used for Project Management with the chat feature. It is more customizable to fit any business needs.

Likelihood to Recommend

It is a great collaboration tool that can save you time and money once it's all set up and integrated. It works well for larger organizations as they can create folders, add the documents, and just share links to access them rather than sending each document via email. Updates to documents are saved, but with version control, you can always revert them as you do with other Office Documents. For smaller business, it works as well, but they will have to consider the cost vs value. In meetings, you can easily access the SharePoint folder to get the document you need rather than searching your email.

SharePoint Feature Ratings

Comments

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Keeping everything securely in one place