Having used two competing proposal management systems, I can honestly say that PMAPS wins hands down. We have streamlined the management of content so that we are always providing the most current, accurate responses to every RFP question our clients and prospects send to us.
Adding new content to PMAPS is a breeze! With a minimum of clicks, you can upload new responses directly into the database so that your proposal team members are continually reinventing the same responses.
With a continually growing proposal team, the ease with which new users can quickly learn how to use PMAPS is a huge plus. I don't have to devote tons of time training new users. It's a very intuitive interface.
No matter the format of the proposal (Word, Excel, web submission), PMAPS works with me to make responding *almost* enjoyable
My PMAPS client services manager keeps track of our requests for enhancements and before I know it, they're incorporated into the next release.
For instance, responding to Excel questionnaires that use multiple worksheets requires a little bit of maneuvering to ensure all worksheet tabs are complete. I sent my client services manager a question, to make sure I wasn't overlooking an easier way to do it, and she added our request for improved functionality to their enhancements roadmap
Our productivity (measured in the number of proposals each team member can respond to) has increased since we installed PMAPS because we all spend less time poring through old proposal responses looking for answers.
Our accuracy is improved because we're always pulling the latest, best response to every question
I did the vendor analysis and narrowed my selection to Qvidian (which I had used before) and PMAPS (which I had not). I've never regretted my choice. In ease of use alone, PMAPS wins hands down. We're able to use PMAPS when collecting intelligence from our Subject Matter Experts in ways that weren't possible with other tools.