Proposal Software

Best Proposal Software include:

QuoteWerks and PandaDoc.

Proposal Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Proposal Software Overview

What is Proposal Software?

Proposal software is a sales enablement or productivity tool that helps salespeople quickly create accurate, personalized proposal documents. Users can then deliver a produced version of the proposal to clients, whether in hard copy, in an electronic file, or through a link to a custom URL (online proposals). Some proposal automation software also automatically scans proposal documents to check for legal & brand compliance. It also handles proposal formatting, via templates or branding rule logic,

Proposal Software Features & Capabilities

  • Proposal branding: Allows users to create branding rules and/or scan proposals for brand compliance.

  • Proposal templates: Allows users to utilize proposal templates for standard proposal layouts, with variable fields.

  • Proposal content library updates: Users can update saved proposal language and standard proposal content.

  • Searchable proposal database: Proposals are organized in a central repository; users can easily locate past proposals within the database.

  • Guided proposal creation: A proposal authoring wizard, question flow, recommendations, or other elements guide salespeople in authoring proposals based on the particulars of the deal.

  • RFP management & response: Proposals can be created based on RFPs received.

  • Proposal collaboration and approval: Users can review and revise proposals in a collaborative fashion; may include versioning and/or automated approval workflows.

  • User permissions and proposal editing controls: Users can set appropriate, granular controls over who can view vs. edit elements of proposals.

  • Proposal content tracking: Reporting & analytics around proposal content engagement and performance, e.g. what content clients spend time reading, and what content makes for a successful deal

  • Proposal distribution/delivery: Options for providing proposals to clients are robust and convenient. May include hard copies, electronic files (PDF, Word, RTF, HTML), or online proposals via links to custom URLs.

  • Sales proposal workflow: Proposals fit conveniently into the sales workflow on both ends (coordinating content to create proposals, and moving from proposals to contracts/revenue); proposal automation improves sales efficiency.

Requests for Proposals (RFPs) & Automation

Proposals are often sent as a response to RFPs (requests for proposals, or requests for pricing), which are sent to alert suppliers and providers to make a competitive bid on a sales opportunity. In cases where price is the main decision-making factor (and the specific terms/requirements are already configured), this may come in the form of a request for quote (RFQ) rather than an RFP.

Sales Proposal Automation Software Integrations

Sales proposal automation software typically integrates with CPQ software and a company’s CRM system. It may also integrate with an enterprise content management system, eSignature and/or payment software, product catalogs, and other Sales applications. Integrations with CPQ software, product catalogs, and CMS systems feed personalized and contextual content into proposals, whereas integrations with CRM systems help track account engagement and sales performance, and integration with eSignature and payment software helps to streamline deals and generate revenue.

Key Benefits of Using Sales Proposal Automation

Sales proposal automation software automates the creation and/or delivery of sales proposals. According to vendors, this allows sales reps to be more productive and attend to more of the pipeline. These are some of the key benefits reported by vendors and users:

  • Streamlines workflow so proposals can be created faster.

  • Proposals are better quality—more consistent brand-wise, and more personalized in terms of contact details and CPQ or RFP specifications.

  • Improved sales effectiveness through client-focused (customized) proposals and speedy proposal turnaround, both of which may help improve win rate.

  • Opportunities for “self” upsell with interactive proposals can lead to higher revenue/bigger deal size without additional effort required from Sales.

Pricing Information

Most vendors offer tiered pricing from individual up to large teams. The user price per month can vary between $20 and $150, depending on capabilities.

Proposal Products

(1-25 of 84) Sorted by Most Reviews

50 ratings
56 reviews
Top Rated
PandaDoc headquartered in San Francisco offers their eponymous electronic signature platform for sales teams, containing sales proposal automation and CPQ (configure, price, quote) features, and integration with CRMs.
ConnectWise Sell (formerly Quosal)
32 ratings
46 reviews
Top Rated
ConnectWise Sell (formerly Quosal) is the quote and proposal solution of the ConnectWise Suite. With ConnectWise Sell, users can create professional technology quotes and proposals that include rich product information, cover letters, and statements of work in minutes and automatically update their…
19 ratings
37 reviews
Top Rated
QuoteWerks is specialized Configuration Pricing Quoting (CPQ) software that can be used in every industry to create sales quotes and proposals. The vendor’s value proposition is that rather than relying on Microsoft Word or Excel to create quotes, users can benefit from a tool that is specialized f…
Qvidian RFP & Proposal Automation
5 ratings
32 reviews
Qvidian RFP & Proposal Automation is a cloud-based RFP and proposal automation software that is designed to empower enterprises to win more business by streamlining processes, improving productivity, and creating more effective sales documents. The vendor’s value proposition is that Qvidian is a…
Apttus CPQ
14 ratings
31 reviews
Apttus CPQ, now from Conga (the company formed from the merger of Apttus and Conga in May 2020), aims to help companies drive optimal sales behavior by guiding reps to the right products and prices to meet business objectives.According to the vendor, key benefits of using the product include:SHORTEN…
13 ratings
17 reviews
The vendor states that Proposify is the way modern sales teams create, send, track, and e-sign winning proposals, contracts, and agreements.Proposify is designed to reduce friction in a sales workflow and makes it easier for reps to create professional-looking proposals in a flash that impress prosp…
10 ratings
12 reviews
XaitPorter is a complete all-in-one co-authoring software solution for teams to collaboratively create, manage and produce documents. With it, users can streamline and optimize document production to maximize revenue from bids and proposals and other business-critical documents.
Proposal Management and Production System (PMAPS)
0 ratings
10 reviews
PMAPS is a proposal management platform and is available as installed software or in a cloud-based version.
0 ratings
9 reviews
Privia's bid capture and proposal management tools are designed for companies handling RFPs / RFIs in the public sector. Privia offers both SMB and Enterprise products and pricing starts at $29 / month / user.
Conga Collaborate (formerly Octiv)
12 ratings
8 reviews
Conga Collaborate (formerly Octiv or TinderBox) is a web-based solution that helps sales and marketing teams streamline their presentation, proposal, and contract processes. With Conga Collaborate, users can create and collaborate on sales content, track real-time prospect activity, and refine your …
2 ratings
5 reviews
Qwilr is designed to change the way a business creates and shares documents on the web. This solution allows businesses to turn traditional documents into powerful and interactive webpages that look great on any device. The vendor says this in turn offers businesses access to analytics and other he…
7 ratings
3 reviews
Bidsketch is a sales proposal automation software solution offered by Bidsketch.
1 rating
3 reviews
Proposable is a sales proposal automation software solution offered by Proposable.
Sofon Proposal Organizer
1 rating
2 reviews
Sofon Proposal Organizer is more than a simple proposal generator. Per their website "Sofon Proposal Organizer takes care of requirements analysis, product configuration, three dimensional product visualization (when applicable), calculation of sales prices and margins, calculation of cost, generati…
0 ratings
2 reviews
SkyVisualEditor is a solution for creating Visualforce pages in Salesforce. The solution specializes in helping Salesforce administrators create highly customized Visualforce pages to create the UIs their users want.
Practice Ignition
2 ratings
2 reviews
Practice Ignition is a sales proposal automation software solution offered by Practice Ignition.
3 ratings
2 reviews
NiftyQuoter is a sales proposal automation software solution offered by NiftyQuoter.
2 ratings
2 reviews
Loopio is a sales proposal automation software solution offered by Loopio Inc.
CIS Configurator
1 rating
1 review
CIS Configurator is software that designed to help sales reps; re-sellers and customers create accurate quotes for custom products.
VisibleThread Docs
0 ratings
1 review
VisibleThread provides language audit software that performs document content analysis to bid and proposal managers and government agencies. They have formed a partnership with Privia for the more standard proposal automation capabilities.
2 ratings
1 review
RFPIO, headquartered in Beaverton, offers their proposal management and automation software, featuring easy import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.
Quote Roller
4 ratings
1 review
Quote Roller is a sales proposal automation software solution offered by Quote Roller.
QuoteRobot is a sales proposal automation software solution offered by QuoteRobot.
Octant is a sales proposal automation software solution offered by Octant.
SalesDoc Architect
SalesDoc Architect is a sales proposal automation software solution offered by Cors Productivity Solutions.