QuickBooks Desktop Pro Great for Small Businesses
November 13, 2025

QuickBooks Desktop Pro Great for Small Businesses

Valerie Young, SHRM-SCP | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Overall Satisfaction with QuickBooks Desktop Pro

We use QuickBooks Desktop Pro for all our accounting needs: payables, receivables, banking info, clients, vendors, etc. QuickBooks Desktop Pro is an easy system to use for general accounting for a small business. In addition to the basic functions, we are also able to enter notes into clients and/or vendor sections to remind us of special arrangements. Reconciliations of bank accounts is easy. The reporting feature has a multitude of useful reports that make analyzing the financials of the business easy.

Pros

  • Creates invoices easily from Microsoft Access
  • Writing checks through QuickBooks Desktop Pro is easy and prints directly to my desktop printer
  • Vendor notes are helpful
  • LOVE the Insights! Gives you a snapshot of how the business is doing with a few quick graphs.

Cons

  • When QuickBooks Desktop Pro puts out an update, it always seems to come at an inopportune time (not QuickBooks Desktop Pro's fault) and sometimes does not allow us to get into the system after an update without contacting IT.
  • The system is relatively inexpensive, and you get your ROI back right away if you use QuickBooks Desktop Pro instead of spreadsheets and handwritten forms and documents.
The system is easy to use and does a nice job. It keeps all your accounting on one system instead of having multiple systems and/or multiple spreadsheets to keep track of everything. The reporting is wonderful and there are numerous reports to choose from to obtain the information you are looking for and if you can't find the right report, you can create customized reports. You can have multiple users on the same system and have them open at the same time. Permissions can be set for different users based upon their job - payables, receivables, etc. Overall, it is an inexpensive system that does quite a bit to help smaller businesses.

Do you think QuickBooks Desktop Pro delivers good value for the price?

Yes

Are you happy with QuickBooks Desktop Pro's feature set?

Yes

Did QuickBooks Desktop Pro live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of QuickBooks Desktop Pro go as expected?

I wasn't involved with the implementation phase

Would you buy QuickBooks Desktop Pro again?

Yes

For a small business, QuickBooks Desktop Pro is great! For a larger, more complex business, another system may be more beneficial. We actually run multiple businesses on QuickBooks Desktop Pro, but all are very small. The help feature is sometimes so beneficial, and sometimes it seems like you just can't get the right answer and need to find a workaround - but this is usually for more complex issues.

QuickBooks Desktop Pro Feature Ratings

9.4
Accounts payable
10
Accounts receivable
10
Cash management
10
Bank reconciliation
10
Expense management
Not Rated
Time tracking
Not Rated
Fixed asset management
Not Rated
Multi-currency support
Not Rated
Multi-division support
Not Rated
Regulations compliance
10
Electronic tax filing
Not Rated
Self-service portal
Not Rated
Global Financial Support
Not Rated
Intercompany Accounting
8
Localizations
Not Rated
Journals and Reconciliations
10
Enterprise Accounting
8
Configurable Accounting
8
Centralized Rules Framework
Not Rated
Standardized Processes
10
Not Rated
Inventory tracking
Not Rated
Automatic reordering
Not Rated
Location management
Not Rated
Manufacturing module
Not Rated
9.5
Pricing
9
Order entry
10
Credit card processing
Not Rated
Cost of goods sold
Not Rated
Order Orchestration
Not Rated
End-to-end order visibility
Not Rated
Order exception Resolution
Not Rated
Not Rated
Pay calculation
Not Rated
Benefit plan administration
Not Rated
Direct deposit files
Not Rated
Salary revision and increment management
Not Rated
Reimbursement management
Not Rated
9.3
Dashboards
10
Standard reports
10
Custom reports
8
Not Rated
API for custom integration
Not Rated
Plug-ins
Not Rated
10.0
Role-based user permissions
10
Single sign-on capability
10

Comments

More Reviews of QuickBooks Desktop Pro

  1. Home
  2. Accounting Software
  3. QuickBooks Desktop Pro Reviews
  4. User Review of QuickBooks Desktop Pro