WorkZone: The positives and negatives
March 19, 2015

WorkZone: The positives and negatives

Anonymous | TrustRadius Reviewer
Score 3 out of 10
Vetted Review
Verified User
Review Source

Software Version

2013

Modules Used

  • Project Management
  • Scheduling
  • Time
  • Production

Overall Satisfaction with WorkZone

WorkZone was used at my previous job across the entire organization to help with project management between various departments and our clients. It helped communicate schedule changes and what each of us needed to accomplish on a particular day and notify people when a task was complete so the next step could be started.
  • WorkZone is good at basic project management like scheduling and time management.
  • The software can be set to send you a daily email with the list of the tasks that you need to get done for that day.
  • Workzone allows the admin for the account to pick and choose which clients/projects can be seen by each person with an account, which allows each user to focus on the projects that they are involved in without being distracted by other things.
  • Time management has room for improvement by allowing time to be estimated by an admin so when you are putting in actual time there is a comparison to keep you on point.
  • Your task list does not detail what the project name is so the project name has to be included next to the task, so you have to manually include the project name in the task name.
  • For safety there was an automatic log off, but it was every 15 minutes of idleness which becomes annoying when you are using it constantly throughout the day.
  • Invoicing to multiple vendors, as one would do at an ad agency, is not user friendly or possible in some instances.
  • You cannot view multiple tasks from different projects in one list, so to check schedules and cross things off you have to back out to the main list for a client and then go back into another project which can be cumbersome.
  • It increased employee efficiency by giving us a singular semi-automated system to keep schedules and documents.
  • Our HR team did find it difficult to gather a good sense of time spent on projects to help project for future scopes of work.
I think WorkZone is a great program for companies with simpler project management scenarios. It is not as well fitted for advertising agencies and how they operate internally and with clients.

Workzone Feature Ratings

Task Management
8
Resource Management
4
Gantt Charts
8
Scheduling
6
Workflow Automation
Not Rated
Team Collaboration
6
Support for Agile Methodology
Not Rated
Support for Waterfall Methodology
Not Rated
Document Management
Not Rated
Email integration
8
Mobile Access
3
Timesheet Tracking
4
Change request and Case Management
Not Rated
Budget and Expense Management
Not Rated

Using WorkZone

50 - Media, Print Production, Broadcast Production, Interactive Production, Planning/Research, Account Management, HR
  • Project schedules
  • Document sharing
  • Time keeping
I found that it was a good software for project management only businesses but not a good fit for a multi-departmental advertising/marketing type company with multiple clients and vendors.

Using WorkZone

For my line of work WorkZone was a nice stepping stone, but there are other management tools that have a better fit for my particular industry.
ProsCons
Convenient
Feel confident using
Unnecessarily complex
Difficult to use
Not well integrated
Slow to learn
Lots to learn
  • Separating out clients
  • Setting up schedules
  • Looking at multiple schedules
  • Reviewing schedules in between clients
  • Resource management