Project Management Software

Project Management Software Overview

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.

Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.

Project management tools are often used by project managers as well as team members or external resources involved in a project.

Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Top Rated Project Management Products

TrustRadius Top Rated for 2022

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Category Videos

Agile vs Waterfall Project Management: Advantages and Disadvantages of each Methodology
04:46
Both the agile and waterfall methodologies carry their own set of advantages and disadvantages. Overall, both can be beneficial to a software development team. Which one to choose is highly dependent on the project type and circumstances. In this video, we go over the advantag...
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Project Management Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Project Management Products

(1-25 of 375) Sorted by Most Reviews

The list of products below is based purely on reviews (sorted from most to least). There is no paid placement and analyst opinions do not influence their rankings. Here is our Promise to Buyers to ensure information on our site is reliable, useful, and worthy of your trust.

monday.com

monday.com Work OS is an open platform designed so that anyone can create the tools they need to run all aspects of their work. It includes ready-made templates or the ability to customize any work solution ranging from sales pipelines to marketing campaigns, CRMs, and project tracking.…

Key Features

  • Task Management (1210)
    92%
    9.2
  • Team Collaboration (1195)
    90%
    9.0
  • Resource Management (1048)
    82%
    8.2
Procore
Customer Verified
Top Rated

Procore is a project management software designed specifically for the construction industry. Procore is cloud-based and allows unlimited users per instance, so that construction team members and stakeholders can all access project information and documents.

Key Features

  • Plan distribution & viewing (661)
    89%
    8.9
  • Photo documentation (664)
    88%
    8.8
  • Document sharing (680)
    84%
    8.4
Adobe Workfront
Customer Verified
Top Rated

Adobe Workfront, acquired by Adobe in late 2020, is a web-based project-management tool. It is designed for both IT and marketing teams, but can be implemented for any kind of project. Workfront offers all the features standard to project management platforms, as well as resource…

Key Features

  • Task Management (303)
    89%
    8.9
  • Team Collaboration (293)
    87%
    8.7
  • Document Management (276)
    82%
    8.2
Wrike
Customer Verified
Top Rated

Wrike is a project management and collaboration software. This solution connects tasks, discussions, and emails to the user’s project plan. Wrike is optimized for agile workflows and aims to help resolve data silos, poor visibility into work status, and missed deadlines and project…

Key Features

  • Task Management (212)
    89%
    8.9
  • Team Collaboration (210)
    87%
    8.7
  • Scheduling (197)
    80%
    8.0
Airtable

Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.

Key Features

  • Team Collaboration (204)
    89%
    8.9
  • Task Management (185)
    85%
    8.5
  • Resource Management (181)
    83%
    8.3
Trello
Customer Verified
Top Rated

Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation,…

Key Features

  • Task Management (193)
    93%
    9.3
  • Team Collaboration (189)
    91%
    9.1
  • Mobile Access (171)
    88%
    8.8
Asana
Customer Verified
Top Rated

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

Key Features

  • Task Management (154)
    88%
    8.8
  • Team Collaboration (153)
    85%
    8.5
  • Scheduling (140)
    79%
    7.9
Planview Projectplace

Projectplace is a collaborative work management solution. The vendor says the product is built with teams of all sizes and complexity in mind, from virtual teams of five to entire global enterprises with tens of thousands of active users. It is also designed to incorporate waterfall…

Key Features

  • Team Collaboration (173)
    89%
    8.9
  • Task Management (172)
    87%
    8.7
  • Document Management (166)
    82%
    8.2
Jira Software

JIRA Software is an application lifecycle management solution for software development teams. It allows users to create, prioritize and track the progress of tasks across multiple team members, and offers a wide range of integrations. It is offered via the cloud and local servers.…

MindManager
Customer Verified
Top Rated
TRUE

MindManager is a mind mapping and project management tool that aims to boost users’ productivity. It is designed to facilitate a wide range of project types, and includes cross-platform functionality and 3rd party integrations.

Basecamp

Basecamp is a web-based project-management tool. Basecamp offers features standard to project management platforms, as well as mobile accessibility, unlimited users, and 3rd party integrations. Basecamp is priced by space requirements and concurrent projects.

Key Features

  • Team Collaboration (114)
    86%
    8.6
  • Task Management (114)
    84%
    8.4
  • Document Management (107)
    78%
    7.8
Smartsheet

Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration…

Key Features

  • Task Management (117)
    86%
    8.6
  • Team Collaboration (113)
    86%
    8.6
  • Scheduling (103)
    86%
    8.6
ConnectWise Manage

ConnectWise Manage is a business management platform for companies that sell, service, and support technology. The platform is cloud-based and integrates automation, help desk and customer service, sales, marketing, project management, and business analytics. It is the hub of the…

Key Features

  • Ticket response (78)
    83%
    8.3
  • Organize and prioritize service tickets (79)
    82%
    8.2
  • Ticket creation and submission (79)
    79%
    7.9
Microsoft Project

Microsoft Project is a project management software. It provides core PM functionality, including agile workflow support and resource management. Project can be deployed in the cloud or on-premise.

Key Features

  • Scheduling (107)
    87%
    8.7
  • Resource Management (105)
    82%
    8.2
  • Task Management (108)
    82%
    8.2
CMiC Construction Platform

CMiC Project Management is a construction project collaboration and management solution. It centralizes project-related communications and documents onto one platform, and connects the job site with the back-end office.

Key Features

  • RFI tools (81)
    77%
    7.7
  • Collaboration & approvals (84)
    74%
    7.4
  • Document sharing (80)
    64%
    6.4
Teamwork

Teamwork is a project management platform built specifically for client work. It helps users deliver work on time and on budget, eliminate client chaos, and understand profitability, in one platform. Teamwork’s customers track and manage their projects with a suite of integrated…

Key Features

  • Task Management (80)
    90%
    9.0
  • Gantt Charts (71)
    85%
    8.5
  • Document Management (71)
    77%
    7.7
Todoist: To-Do List & Task Manager

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom…

Microsoft To Do

Microsoft To Do replaces the former Wunderlist task management tool.

Key Features

  • Mobile Access (69)
    81%
    8.1
  • Task Management (73)
    81%
    8.1
  • Team Collaboration (68)
    69%
    6.9
BQE Core
Customer Verified
Top Rated

BQE Core is a business management solution built specifically for professional service firms. According to the vendor, BQE Core is a combination of a billing assistant, project management, and accounting solution. The vendor’s value proposition is that Core does the hard work for…

Key Features

  • Time tracking (46)
    85%
    8.5
  • Dashboards (43)
    78%
    7.8
  • Standard reports (35)
    78%
    7.8
Mattermost

Mattermost from the company of the same name in Palo Alto is a messaging, collaboration and communication platform providing high security and compliance for the businesses that need it.

Key Features

  • Chat (59)
    96%
    9.6
  • Discussions (57)
    95%
    9.5
  • Notifications (59)
    91%
    9.1
Planview Clarizen

Clarizen One is a web-based collaborative work management software. Clarizen enables users to connect employees and partners and create documents, reports and specialized workflow automation. Clarizen One is designed to work across multiple teams to enable cross-company task, project,…

ClickUp

ClickUp is an all-in-one productivity platform. It’s a hub where teams can come together to plan, organize, and collaborate on work using tasks, Docs, Chat, Goals, and Whiteboard. Customized with just a few clicks, ClickUp lets teams of all types and sizes deliver work more effectively,…

Key Features

  • Task Management (52)
    91%
    9.1
  • Team Collaboration (52)
    83%
    8.3
  • Document Management (46)
    74%
    7.4
GanttPRO

GanttPRO is a project planning tool based on a Gantt chart approach. It visualizes all tasks along a timeline, and it supports resource management, collaboration within teams, and importing and exporting projects onto 3rd party programs.

Key Features

  • Task Management (50)
    79%
    7.9
  • Gantt Charts (50)
    79%
    7.9
  • Scheduling (48)
    75%
    7.5
Flowlu

Flowlu is an all-in-one business operating platform from the Russian company of the same name, designed to contains all essential tools for project, task, finance and customer management. Flowlu provides an overview of everything that is going on in a company, allowing users to track…

Key Features

  • Task Management (49)
    85%
    8.5
  • Team Collaboration (48)
    83%
    8.3
  • Workflow Automation (46)
    82%
    8.2
Planview Enterprise One

Planview Enterprise One is an end-to-end project portfolio management and enterprise architecture management tool. It includes two components: Portfolio and Resource Management and Capability and Technology Management. The platform is available as a cloud-based or on-premise service.…

Learn More About Project Management Software

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.

Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.

Project management tools are often used by project managers as well as team members or external resources involved in a project.

Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.

On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.

IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.

Agile Project Management vs. the Waterfall Methodology

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.

The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.

Agile project management is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.

Project Management Features & Capabilities

Typical project management solutions include the following capabilities:

  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: Are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: Do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: Before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Software Best Of Awards

The following Project Management Software offer award-winning customer relationships, feature sets, and value for price. Learn more about our Best Of Awards methodology here.

Best Project Management Software

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Frequently Asked Questions

How do I choose a project management tool?

1) Use the full free trial of the software you're considering. Set up realistic projects that you and your team would actually be working on. This helps you get a good feel for how difficult the tool is to use and how easy it will be to teach the rest of your team. Plus, you’ll walk away with an indication of if it has all the specific features and integrations you’re looking for.

2) Read reviews from fellow project management software users to get a better understanding of the pros and cons of each product you’re considering, the obstacles and challenges others in similar positions and companies have faced, and how they customized the tool to fit their circumstances.

3) Ask the vendor questions about all the features you’re looking for and the time it takes to fully learn the software. If your projects will require specific integrations, ask the vendor about these to see how deep the integration goes.

What are the most important features of project management software?

Even though software buyers might be looking for different things in a project management solution, there is a high degree of agreement about the most important elements of a project management solution. These five product attributes are the most valuable to users:

  • Ease of use
  • Available integrations with other software
  • Project reporting
  • Flexibility of the software in terms of configuration
  • Ability to have a high-level view of project statuses, timelines, and dependencies

What is project management?

According to the Project Management Institute (PMI), the leading association for certifying project managers, defines project management as such:

Project management is is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century. Project management can be applied to a variety of industries, but is most commonly associated with software development.