AceProject vs Smartsheet

AceProject

It is well suited if you have a specific work force or are working in a production or an assembly line style environment. It is also well suited if you have small teams that have to get out a certain amount of product in set periods of time. AceProjects is great for monitoring how long each individual spent on their specific task and subsequently how long the team took to complete their work.

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Kyle Culpepper

Project Manager

FACTS EngineeringElectrical/Electronic Manufacturing, 11-50 employees

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Smartsheet

Smartsheets is very well suited for building and managing project plans, no matter how simple or complex they are. Budgets are easily managed and maintained, as are scheduling dates and assigning users 'action items' and permissions, with cell-level security features available out of the box. Smartsheets is well suited for collaboration. Multiple users, if given admin or editor privileges have the ability to make changes at once, avoiding issues that often can materialize regarding versioning errors typical, as a result of multiple authors or editors.For project managers, smartsheets has multiple 'views' available, which can come in handy depending on your specific purpose. For those interested in seeing all of the details, the standard view is a table/spreadsheet type of view. For a more agile approach, or a simplified user view, their 'task-list' type view can help to easily view in a card-type of format and classify those tasks that have been 'completed' versus 'in-progress' , 'in qa' or other relevant category / classification. Other views include the Gannt chart view, which is helpful for seeing things in a calendar-like view, helpful in showcasing things like dependencies.

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Verified User

Project Manager in Professional Services

Management Consulting Company, 51-200 employees

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Feature Rating Comparison

AceProject

3.2

Smartsheet

8.2

Task Management

5.0

8.5

Resource Management

6.0

8.4

Gantt Charts

3.0

8.8

Scheduling

4.0

8.4

Workflow Automation

1.0

8.6

Team Collaboration

5.0

9.1

Support for Agile Methodology

1.0

7.8

Support for Waterfall Methodology

1.0

7.6

Document Management

1.0

9.1

Email integration

2.0

7.4

Mobile Access

1.0

7.8

Timesheet Tracking

8.0

7.7

Change request and Case Management

4.0

7.7

Budget and Expense Management

3.0

7.4

AceProject

2.0

Smartsheet

7.7

Project & financial reporting

2.0

8.7

Quotes/estimates

—

6.9

Invoicing

—

6.4

Integration with accounting software

—

8.7

Pros

Time Tracking
Resource allocation
Easy to implement, small adoption curve.

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Kyle Culpepper

Project Manager

FACTS EngineeringElectrical/Electronic Manufacturing, 11-50 employees

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Easy to use and intuitive
Sleek, clean user interface
Manages user groups, security, and permissions with ease

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Verified User

Project Manager in Professional Services

Management Consulting Company, 51-200 employees

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Cons

Expand on data tracking
Improve report generation
Break out from just being a time clock manager.

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Kyle Culpepper

Project Manager

FACTS EngineeringElectrical/Electronic Manufacturing, 11-50 employees

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Parent / Child relationships at the 'sub-task' level could be easier to use. Sometimes i have issues 'rolling-up' data / numbers when I get below one level or two of sub-tasks. However it may just be user-error, as I have not had the time to investigate further or reference user manuals or tutorials.
Nothing else. Smartsheet works quite well and does not leave much to be desired.

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Verified User

Project Manager in Professional Services

Management Consulting Company, 51-200 employees

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Likelihood to Renew

No score

No answers yet

No answers on this topic

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Smartsheet8.9

Based on 20 answers

It definitely meets our needs as far as organizing and archiving our tasks and files. As we train more staff to view it, I see opportunities for more improvement, which I am sure this program can handle. I look forward to seeing continued improvement from Smartsheet on their capabilities and functionality.

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Courtney Barringer

Communications Specialist

Covenant CreekReligious Institutions, 51-200 employees

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Usability

No score

No answers yet

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Smartsheet9.2

Based on 5 answers

Smartsheet is very easy to learn. However, while I have been able to pick it easily, Microsoft Excel and Project super users that I have trained on Smartsheet get bogged down in the differences and can find it frustrating. Explaining the differences ahead of time and why Smartsheet is being chosen instead of a different software seems to counteract those reactions

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Meghan M. Prentiss

Program Assistant, Epidemiology Planning and Communications Division

Tri-County Health DepartmentProgram Development, 201-500 employees

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Support

No score

No answers yet

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Smartsheet6.8

Based on 5 answers

I usually get a response within a few hours. I even followed up with a tech support specialist that I met while at the Smartsheet headquarters and he was able to help me out with another (very complex) formula.

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Amber Bales

Senior Project Manager

CompTIANon-Profit Organization Management, 51-200 employees

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Implementation

No score

No answers yet

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Smartsheet9.7

Based on 5 answers

Know your team roles and the expectations of your supervisor—from the top down. Implementing Smartsheet was definitely an iterative process that required (and still requires) maintenance and fine-tuning. Although we have a new working tool and process, I expect that we will continue to improve both through the next few years.

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Courtney Barringer

Communications Specialist

Covenant CreekReligious Institutions, 51-200 employees

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Alternatives Considered

Kyle Culpepper

Project Manager

FACTS EngineeringElectrical/Electronic Manufacturing, 11-50 employees

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Compared to MS Project, which is the tool I used in the past for managing projects, I strongly prefer Smartsheet. I have turned down job opportunities that require projects to be managed with MS Project, rather than Smartsheet, because just maintaining the project plan can add unnecessary complexity that is not needed. I do not want to have to read tutorials to create a project plan that does what I need it to do. For these reasons, my go-to is Smartsheet - which does not leave anything to be desired for me personally in my project management roles.

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Verified User

Project Manager in Professional Services

Management Consulting Company, 51-200 employees

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Return on Investment

We were able to track our production teams work and refine our methods to improve deliverable dates.
Once our staff reached a certain size the capability of the software began to lag. Diminishing returns.
The lack of reporting features made data regression and extrapolation difficult.

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Kyle Culpepper

Project Manager

FACTS EngineeringElectrical/Electronic Manufacturing, 11-50 employees

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Smartsheet has been a great tool for us to use for project management, but it would be difficult to quantify the impact on the overall business objectives. It is certainly an important tool that would require some sort of replacement if it weren't available.

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Verified User

Engineer in Engineering

Medical Devices Company, 51-200 employees

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Pricing Details

AceProject

General

Free Trial

—

Free/Freemium Version

—

Premium Consulting/Integration Services

—

Entry-level set up fee?

—

Additional Pricing Details

—

Smartsheet

General

Free Trial

—

Free/Freemium Version

—

Premium Consulting/Integration Services

—

Entry-level set up fee?

—

Additional Pricing Details

—

AceProject vs Smartsheet

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Likelihood to Recommend

AceProject

Smartsheet

Feature Rating Comparison

Task Management

Resource Management

Gantt Charts

Scheduling

Workflow Automation

Team Collaboration

Support for Agile Methodology

Support for Waterfall Methodology

Document Management

Email integration

Mobile Access

Timesheet Tracking

Change request and Case Management

Budget and Expense Management

Project & financial reporting

Quotes/estimates

Invoicing

Integration with accounting software

Pros

Cons

Likelihood to Renew

Usability

Support

Implementation

Alternatives Considered

Return on Investment

Pricing Details

AceProject

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

Additional Pricing Details

Smartsheet

General

Free Trial

Free/Freemium Version

Premium Consulting/Integration Services

Entry-level set up fee?

Additional Pricing Details

Rating Summary