What users are saying about
5 Ratings
89 Ratings
5 Ratings
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Score 4.1 out of 101
89 Ratings
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Score 7.5 out of 101

Add comparison

Likelihood to Recommend

Alma Suite

My business is HR consulting. Best benefits: organize freelance consultants by projects and tasks.
No photo available

Podio

I think Podio is flexible enough to be useful to almost any non profit or business. We built a suite of apps for event planning that completely streamlined our planning and logistics.
Amy Smoucha profile photo

Feature Rating Comparison

Project Management

Alma Suite
6.7
Podio
6.6
Task Management
Alma Suite
8.2
Podio
9.3
Mobile Access
Alma Suite
6.4
Podio
5.8
Search
Alma Suite
5.5
Podio
Resource Management
Alma Suite
Podio
6.9
Gantt Charts
Alma Suite
Podio
4.5
Scheduling
Alma Suite
Podio
6.6
Workflow Automation
Alma Suite
Podio
8.3
Team Collaboration
Alma Suite
Podio
9.0
Support for Agile Methodology
Alma Suite
Podio
7.3
Support for Waterfall Methodology
Alma Suite
Podio
4.5
Document Management
Alma Suite
Podio
5.8
Email integration
Alma Suite
Podio
6.0
Timesheet Tracking
Alma Suite
Podio
5.5
Change request and Case Management
Alma Suite
Podio
6.0
Budget and Expense Management
Alma Suite
Podio
7.0

Communication

Alma Suite
7.0
Podio
Chat
Alma Suite
5.5
Podio
Notifications
Alma Suite
8.2
Podio
Discussions
Alma Suite
7.3
Podio
Internal knowledgebase
Alma Suite
7.3
Podio

Professional Services Automation

Alma Suite
Podio
6.0
Quotes/estimates
Alma Suite
Podio
5.5
Invoicing
Alma Suite
Podio
5.5
Project & financial reporting
Alma Suite
Podio
6.1
Integration with accounting software
Alma Suite
Podio
7.0

Pros

  • Great for task administration.
  • Customer service is friendly, pragmatic and always available.
  • Organize freelance consultants by projects and tasks.
No photo available
  • Podio's apps are the most customizable tools I have seen anywhere, and I have tested and evaluated a large number of work management solutions. The abstract nature of their apps makes them ideal for very specific, niche cases as well as common, general purpose uses. The solution is elegant: an app is simply a collection of app items, with characteristics and perhaps links to other apps & their app items, all of which can be defined by your needs. Anyone who enjoys making "lists" of "things" should love this.
  • Custom reporting is a dream in Podio. I can take any characteristics or fields in any of my app items, compare or filter them with other apps' items, run calculations on them and figure totals by month, team member or almost anything else you can imagine. The possibilities really seem limited only by your imagination.
  • Podio has a lot of features, but another strength to factor in is third-party support. There are a lot of outside companies that offer additional features like detailed workflows, synchronizations between other cloud-based apps, and possibly even graphs in the near future.
No photo available

Cons

  • Need to improve in the way it shows project development in time: Gantt chart, schedules, etc.
No photo available
  • The biggest issue with Podio is the confusion with contacts. Podio has multiple forms of contacts which can be confusing and impact functionality. For CRM external contacts can be used but they can't be customized as needed (grouped by organization, link to social profiles, etc). To address this creating a contacts app works but limits other functionality (seeing contacts as contacts from mobile, callouts in comments). Currently I am using the contacts as an app method but hope the developers will integrate this better in the future.
  • The double edged sword of functionality vs simplicity falls a little against Podio as a platform. While many of the key functions are well thought out the inability to customize as needed can be frustrating. Coming from a traditional database (access, salesforce, etc) mentality the lack of data types and ability to customize is limiting.
  • Mobile access can also be frustrating depending on the use. Podio has stated that they want the system to be live and interactive so having an offline version doesn't make sense. While that makes sense it can be a deal breaker for mobile users with spotty connections.
Keller Baum profile photo

Likelihood to Renew

No score
No answers yet
No answers on this topic
Podio9.1
Based on 17 answers
It has become an indispensable tool. After we stopped relying on internal e-mails, spreadsheets, post-it notes and lots of hope and stress we couldn't believe we had ever worked that way.
No photo available

Usability

No score
No answers yet
No answers on this topic
Podio6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.
No photo available

Reliability and Availability

No score
No answers yet
No answers on this topic
Podio8.0
Based on 4 answers
Never experienced an off-time. Minor Bugs often solved within hours after reporting.
Jan Florian Maas profile photo

Performance

No score
No answers yet
No answers on this topic
Podio8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
No photo available

Support

No score
No answers yet
No answers on this topic
Podio9.0
Based on 2 answers
Very fast responses from our own CSM. Very knowledgable and eager to make us successful
Harold Klaassen profile photo

Implementation

No score
No answers yet
No answers on this topic
Podio7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
No photo available

Alternatives Considered

Better features for project development follow up than Asana and Wrike (previous choices)
No photo available
The direct Podio competitors we evaluated were Base CRM, Quickbase, and Insightly. Base CRM is a fantastic CRM product and I would love to use it. The problems is it stops at CRM. Base is really more for a sales environment than one that has a complex project lifecycle. Quickbase is a start towards whats needed to transition from a traditional platform to an integrated one. They fall short on integration (emails, events, data) being easily pushed into the system. Insightly came close to what we need. It is a great CRM system that leaves something to be desired for project management. It does a good job of integrating information but falls short as a serious project management tool in valuing ease too highly over customization.
Keller Baum profile photo

Scalability

No score
No answers yet
No answers on this topic
Podio10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
No photo available

Return on Investment

  • Positive: Internal Communication and Collaboration
No photo available
  • Helps streamline notes and communication amongst the team.
  • Keeps track of everything in one place.
  • Can access on the go via mobile.
Heather Neisen profile photo

Pricing Details

Alma Suite

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
$100*
1.  users
Alma Suite Editions & Modules
Alma Suite
Edition
Alma Suite Enterprise
$51
Alma SuiteEnterprise
$51
Alma Suite Unlimited
Quote1
1. users
Additional Pricing Details
70% Discount for NGOs 50% for Benefit corporations, Educational Institutions & Health Care. 30% for Companies already working with a Consultant on Cultural Development or related issues.

Podio

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Podio Editions & Modules
Podio
Additional Pricing Details