What users are saying about

Podio

87 Ratings

Podio

87 Ratings
Score 7.5 out of 101

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Likelihood to Recommend

Podio

I think Podio is flexible enough to be useful to almost any non profit or business. We built a suite of apps for event planning that completely streamlined our planning and logistics.

Feature Rating Comparison

Project Management

Podio
7.5
Task Management
Podio
10.0
Resource Management
Podio
7.7
Gantt Charts
Podio
4.5
Scheduling
Podio
5.8
Workflow Automation
Podio
9.4
Team Collaboration
Podio
10.0
Support for Agile Methodology
Podio
9.9
Support for Waterfall Methodology
Podio
4.5
Document Management
Podio
8.0
Email integration
Podio
7.9
Mobile Access
Podio
9.0
Timesheet Tracking
Podio
5.5
Change request and Case Management
Podio
6.1
Budget and Expense Management
Podio
7.0

Professional Services Automation

Podio
5.8
Quotes/estimates
Podio
5.5
Invoicing
Podio
5.5
Project & financial reporting
Podio
6.5

Pros

  • Podio's apps are the most customizable tools I have seen anywhere, and I have tested and evaluated a large number of work management solutions. The abstract nature of their apps makes them ideal for very specific, niche cases as well as common, general purpose uses. The solution is elegant: an app is simply a collection of app items, with characteristics and perhaps links to other apps & their app items, all of which can be defined by your needs. Anyone who enjoys making "lists" of "things" should love this.
  • Custom reporting is a dream in Podio. I can take any characteristics or fields in any of my app items, compare or filter them with other apps' items, run calculations on them and figure totals by month, team member or almost anything else you can imagine. The possibilities really seem limited only by your imagination.
  • Podio has a lot of features, but another strength to factor in is third-party support. There are a lot of outside companies that offer additional features like detailed workflows, synchronizations between other cloud-based apps, and possibly even graphs in the near future.

Cons

  • Task management is an afterthought, unfortunately. For complex production operations that need detailed tasks, recurring tasks, prerequisite tasks and staggered due dates for a large number of projects, Podio simply does not cut the mustard. In this area, Asana reigns supreme. It's unfortunate that simple things like due dates are missing from the app item task list view. You have to click on the task to see its due date; there is no project view of due dates. You can see due dates on the global task view, but then you can't see the app item or project that task is part of. In a production dept. with a lot of duplicate named tasks, the global task view is all but useless. Unfortunately, there is no project-based, big picture view of tasks, assignees and due dates in a single view. If you have a large team doing a lot of Production work, go with Asana or AskCow. We use Asana.
  • Don't even bother telling Podio about their shortcomings. The absurdly negative answers I got from my assigned client services representative were (and I quote) "Tasks are a simple function. They cannot be customized" and when I asked if I could make tasks more prominent, "tasks will always be on the bottom of the item." When I suggested app items could benefit from color coding (common in all major text editors, spreadsheets and traffic intersections), I was hit with the insulting, "A color-coded rainbow of an item list won't happen" and most frustratingly, "You are one customer among very, very many." Thanks for nothing, Podio support. They simply do not care about you or your company's needs, and clearly only want to do business in aggregate. Terrible, deplorable customer service. Bad enough on its own to not want to do business with them on principle alone.
  • Automated Workflows, while exciting initially, turned out to be rudimentary at best. You have two triggers and two effects, giving you a total multiplier of four whole options. Nothing to write home about there.
  • While the text-based reporting is great, a total lack of charts or graphs means I still need to resort to using spreadsheets to visualize sales performance. (or another software solution)

Likelihood to Renew

Podio9.1
Based on 17 answers
Podio is now part of VMWare. In today's IT environment keeping a service vibrant and available requires vision and financial backing. I think this team will continue to enhance Podio

Usability

Podio6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.

Reliability and Availability

Podio8.0
Based on 4 answers
Never experienced an off-time. Minor Bugs often solved within hours after reporting.

Performance

Podio8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP

Support

Podio9.0
Based on 2 answers
Very fast responses from our own CSM. Very knowledgable and eager to make us successful

Implementation

Podio7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning

Alternatives Considered

We really hadn't used other project management software before Podio. We relied heavily on Outlook and Excel for communication and organization. Podio allows for more visibility across employee task lists and projects and helps us collaborate better.

Scalability

Podio10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform

Return on Investment

  • We are able sync offices, vendors, and more importantly clients on multiple timezones; eliminating email chains, voicemails and a lot of meeting / catch up hours
  • Podio made it faster for our clients to make decisions between their distributed stakeholders, which increased client retention rate and customer lifetime value for us
  • There is a transition period between the conventional synchronous working (communication by phone, conference calls etc) to asynchronous working (social business, cloud storage), this transition period needs to be planned in advance and users need training both on the platform and the new way of working

Pricing Details

Podio

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details