What users are saying about
89 Ratings
89 Ratings
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Score 7.6 out of 101

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Likelihood to Recommend

Podio

Better-suited:Small companies with a distributed workforce that need structure in their process (as opposed to relying on shared spreadsheets or post-it-notes for process)Great for any team that has had trouble implementing other, more rigid, project management tools (since they can customize this one)Less-suited:For technical reasons, it's not very good if you need or want to include clients in the conversations. One can work around this limitation, but also found out our clients didn't care to see the ghost inside the machine.
Nando Cabán-Méndez profile photo

Feature Rating Comparison

Project Management

Podio
6.7
Task Management
Podio
9.4
Resource Management
Podio
7.1
Gantt Charts
Podio
4.5
Scheduling
Podio
6.6
Workflow Automation
Podio
8.3
Team Collaboration
Podio
9.1
Support for Agile Methodology
Podio
7.4
Support for Waterfall Methodology
Podio
4.5
Document Management
Podio
5.8
Email integration
Podio
6.2
Mobile Access
Podio
6.1
Timesheet Tracking
Podio
5.5
Change request and Case Management
Podio
6.0
Budget and Expense Management
Podio
7.0

Professional Services Automation

Podio
6.0
Quotes/estimates
Podio
5.5
Invoicing
Podio
5.5
Project & financial reporting
Podio
6.2
Integration with accounting software
Podio
7.0

Pros

  • Flexibility of apps
  • Required fields of apps
  • Linkability of apps to each other and between worskpaces
No photo available

Cons

  • The biggest issue with Podio is the confusion with contacts. Podio has multiple forms of contacts which can be confusing and impact functionality. For CRM external contacts can be used but they can't be customized as needed (grouped by organization, link to social profiles, etc). To address this creating a contacts app works but limits other functionality (seeing contacts as contacts from mobile, callouts in comments). Currently I am using the contacts as an app method but hope the developers will integrate this better in the future.
  • The double edged sword of functionality vs simplicity falls a little against Podio as a platform. While many of the key functions are well thought out the inability to customize as needed can be frustrating. Coming from a traditional database (access, salesforce, etc) mentality the lack of data types and ability to customize is limiting.
  • Mobile access can also be frustrating depending on the use. Podio has stated that they want the system to be live and interactive so having an offline version doesn't make sense. While that makes sense it can be a deal breaker for mobile users with spotty connections.
Keller Baum profile photo

Likelihood to Renew

Podio9.1
Based on 17 answers
Overall Podio has done a good job of meeting our organizational needs and being flexible enough to become part of our existing process. They have done a good job improving the product in the time I have been using it with 2 of 3 major gripes resolved in the past year. I have been impressed with the activity of the developers and support staff on the the forums and the delivery of new features according to what is requested. Podio delivers good value and hopefully will continue to improve.
Keller Baum profile photo

Usability

Podio6.0
Based on 2 answers
It is usable, for sure. Requires a bit of thinking to be really useful.
No photo available

Reliability and Availability

Podio8.0
Based on 4 answers
Never experienced an off-time. Minor Bugs often solved within hours after reporting.
Jan Florian Maas profile photo

Performance

Podio8.0
Based on 2 answers
It works all the time and if I have a question, support get back to me ASAP
No photo available

Support

Podio9.0
Based on 2 answers
Very fast responses from our own CSM. Very knowledgable and eager to make us successful
Harold Klaassen profile photo

Implementation

Podio7.0
Based on 1 answer
Could of got more help sooner and mapped out structure after the 1st month. Future planning
No photo available

Alternatives Considered

We felt that Podio was more customizable than Wrike and met more of our needs as a company since it was able to go even deeper into managing projects by automating workflows with the webforms.
No photo available

Scalability

Podio10.0
Based on 2 answers
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform
No photo available

Return on Investment

  • Podio is great for task assignment and tracking. The ability to enter and assign tasks from mobile and track their completion saves me several phone calls a day.
  • Podio outdoes email as my go to place to search for information. The ability to forward emails into the system, organize by projects and contacts, and search it all saves considerable time and confusion.
  • Podio has considerable potential to reduce overall admin time spent organizing information (filing, tracking, etc) The ability to keep a single record of a given piece of information without being tied to email vs file structure works very well.
Keller Baum profile photo

Pricing Details

Podio

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Additional Pricing Details