- Fast: Unlike other PM platforms I've used, Asana is very fast. In fact, it's so fast that when you leave a comment on a task, anyone else looking at that task at the same time will actually see updates as you type. You can easily move tasks into different projects by dragging and dropping. There is no lag time between opening new projects and tasks. Everything seems to load instantaneously.
- Intuitive: Asana doesn't have a steep learning curve. The default view is list-based. Your team will have no problem learning how to add new tasks, use the WYSIWYG editor, or assign tasks. Use familiar commands like "@" to tag a follower on a task.
- Keyboard shortcuts: The keyboard shortcuts are incredibly helpful. Simply press enter to enter a new task, tab+backspace to delete, use familiar copy/paste and undo commands, and much more. PMs with a lot to juggle will appreciate the shortcuts.
- My Tasks: The "my tasks" view provides a single, centralized location for you to see everything on your plate. Use section headings and drag and drop tasks to re-order. I use this to prioritize my week. It helps me focus on what's really important.
- Searchability: The search in Asana is intuitive. Our task backlog dates back three years, and I can still almost always find what I'm looking for via a simple keyword search. Projects are archived, not deleted, so I always feel like my historical information is safe.
- Flexibility: Projects can be set up as a waterfall/list view or as kanban. This product should work well for teams with different styles.
- Integrations: Asana integrates with everything. There's a great Slack integration, but my favorite is the Instagantt integration. Using Instagantt in tandem with asana is a super easy way to create attractive digital project calendars.
- Emails: Asana can lead to inbox-overload. By default, you are subscribed to updates on any task that you create or follow. Updates include someone marking a task complete, leaving a comment on a task, or adding a file to a task. This means that if your coworker adds a file, makes a comment, then assigns the task back to you, then marks the task complete, you're looking at 4 emails in 10 seconds. You can always unsubscribe from emails or write rules to categorize them in your inbox, but the default setting will leave you inundated.
- Assigning responsibility to multiple team members: It is possible to assign a task to multiple members of your team, but I don't like the way asana handles this. Rather than assigning the one task to multiple people, asana creates DUPLICATES of the original task. This can be frustrating because it creates redundancy.
- Dependencies: Assigning dependencies is a new feature for asana. While it's great that this is now possible, it's pretty clear that it's not a focus for the software. The dependencies don't show up clearly in the list view, though they are obvious within the task view.
- Overwhelming: This is probably more of a governance issue for my team specifically, but our Asana has gotten overwhelming. I count the flexibility of Asana as a pro, but it does come with risk. The lack of rules and controls leads to a "wild west" situation where anyone can organize tasks, projects, templates, etc. anyway they want. We have some team members organizing all their tasks by team function, others organizing tasks by project, others using entirely separate Asana workspaces, etc.
- Asana allows you to organize your task through a list or through boards.
- Asana has a great user interface so it's easy for you to locate the projects and the pieces of tasks under each project.
- Asana's "My Tasks" feature allows you to see all the tasks assigned to you and you can re-arrange them according to priority level.
- Asana allows me to attach files to each task which allows us to see the progress of the project. It allows you to comment on the current files and the owner of the task can revise it then according to your instructions.
- It's not that easy to change or update the name of the title. You need to click the arrow down button beside the title to edit. I believe it should be easier like just click on the current title and change it.
- I would like Asana to put a feature like Facebook and LinkedIn where you know who's online and who's not online. Because if the person-in-charge is online you can communicate with him real time rather than waiting for him to respond later on.
- I would be glad too if they add a voice call or video call feature so that if you have concerns and the person you would like to talk to is online you can speak with him right away. Some comments or revisions just needs to be explained through a call to eliminate misunderstandings.
- Asana is great at keeping a slightly larger group organized and on task. It is a great "to do" list, I love checking item off when completed. And call me a millennial, but I love that you can turn on those cute animations as a reward for each task you check off.
- Asana is great for keeping files in order and sharing files amongst our team in addition to tracking our tasks
- Right now we're migrating from Asana to Monday. In comparison, Asana seems like it is MUCH more basic than Monday. I'd say, it would benefit Asana to implement some of the capabilities which Monday offers.
- Ability to integrate bitbucket.
- Commits on one place can reflect here.
- Ability to let the whole team know what page other developers are on.
- Letting the management know how the deadline is approached, and what are the areas where things got stuck, the reasons, and rectification for next release
- Pricing for smaller businessess
- The starting package can have more number of minimum users.
- Integration with UI tools like Zeplin, sketch, and terminal can be added.
- Well suited - For smaller products, while designing an MVP.
- Less appropriate - Bigger product with too many members.
- Multiple users can access the program at once without stepping on each other's toes or having to wait until someone is out a project to add something. It is definitely a group friendly program.
- We like how visually pleasing it is. It is not at all intimidating to first-time users as it is very user-friendly. You can quickly find what you need and become comfortable with its features and functions.
- I personally like being able to assign different tasks to different employees and be able to receive feedback and progress directly from that assigned person as well as view it myself.
- I personally have not found anything that I would recommend at this time. However, I have noticed that the older generation of employees struggle with its style where the computer savvy and younger generation thrive. I have no idea how Asana could overcome that obstacle.
- I can keep track of everything that's happening with my project in a very simple way.
- It is simple to use, great looking dashboard. Asana has the right amount of features for people looking to add to their regular to-do apps.
- The Android application contain all the basic functions. However, it's much more convenient to work from the desktop.
- Reporting is quick weak.
- Great for keeping track of projects and tasks.
- Dependencies are really useful as well. You can mark certain tasks as being dependent on other tasks.
- You can also create project timelines which are great for visualizing the lifetime of a project.
- There's a lot of stuff that gets lost in Asana. Sometimes you really need to be able to keep files in a universal place and not have them get lost in a task or subtask of a task. In that regard things can get confusing sometimes.
It helped with:
- Task management.
- Team project and Workflow maintenance.
- Activity tracking of employees.
- Project management and workflow
- Create customized lists of tasks and reminders.
- Employee activity tracking
- One-time solution for project tracking
- Little complex UX for beginners
- Site is a little heavy to load
- Project management with a large team.
- Manage proper workflow.
- Managing very big projects.
- Activity tracking for employees.
- Excellent iOS app (beware of the product for Android)
- Free of charge, if you do not need to run a large team into the project.
- Smart, intuitive interface
- Configurable task repetition settings.
- Supports hot keys
- There is no Russian language version
- No push to the browser
- No project templates - this is a big bummer :-(
- Not the best visual layout; something like DropTask
- Keeps an organized list of what needs to get done.
- Great tool for project managers to use to consolidate things into one interface.
- Aesthetically pleasing interface.
- It would be nice to have a list of the past tasks that I have completed, just so I can review the information that was in the description of the task, and gain access to whatever I turned in or attached to that task
- Some of the features seem unnecessary, like the conversation one seems redundant, and the calendar, it's said in the task itself when it is due, no need to have calendar.
- No need for an inbox when are tasked things, and they show up in your "my tasks".
- It's very easy to learn how to use its basic feature and start working with it straight away.
- It could be used for company, as well as private projects.
- Different teams can create individual channels and invite any team member to their respecting team.
- Adding the option for a chat on the platform would be great.
- It's very complex and in order to use all specific features, everyone needs to watch all tutorials, which is time-consuming.
- Most of the time I find it difficult to find what I am looking for just because there are sections, subsections, project names, etc.
- Allows you to assign projects to other teammates
- Manage up by assigning superiors tasks to review, as opposed to bothering via email
- Nice daily view that lets you see your most pressing tasks, and hides more long-term goals from view to avoid clutter
- Great visual timeline feature to see project progress and deadlines
- Really hard to force behavior on this platform - when I use it, I like it, but we are not consistent enough across our team to truly utilize it
- Steep learning curve - it is not possible to really master this platform without the videos and tutorials, even for young tech-savvy employees
- Hate having to add a specific date for each deliverable, but if you don't add a specific one, it clutters up the top of your task list
- Allows for uploads of attachments so all relevant back up is available.
- Timeline and meeting scheduling and reminders all in one place.
- You can clearly see what tasks have been completed and what is still outstanding.
- Different options for project views
- The ability to remove a member from a project even if you didn't start the project if an employee leaves the company.
- Different snooze notification options.
- Organise multiple projects simultaneously - for a startup this is so important because everyone has to pitch into a lot of different areas.
- Headings within tasks helps a lot! Keeps a complex project organised.
- We tried integrating a time keeping app to ASANA. It was fine but the truth is we didn't remember to start or stop the timer. What we really need is an easy method to estimate how long a task took right there in ASANA -- nothing too elaborate.
- We would need to be able to download the projects and see how much time was spent on the whole project added up from the tasks within it -- the individual task times don't matter so much as time spent on a project by all working on it within a week or month.
- In my opinion, Asana is very easy to use and intuitive.
- Setting up projects and organizing tasks is very quick and easy.
- Granting outside access to tasks is very simple.
- Multiple integrations exist to customize Asana to fit your particular style of project/task management.
- Visibility into what other people are working on is limited.
- No built in Gannt charting.
- The interface is intuitive, which makes it a breeze to use.
- It gives a high level of visibility into each project with its calendars, user tagging and email notifications. I always know when something is updated and can see the changes right away.
- The ability to tag everything made it easy for us to organize our projects to match our internal work flows.
- We feel like it was missing some aspects of project management; specifically an Agile workflow for software development teams.
- The dashboard doesn't seem to convey much useful information.
- Asana has an easy to use UI. Even if you don't get into the advanced things Asana can do for your project management, it's super easy to use and keeps even the most basic task lists organized.
- Asana lets you view your tasks in multiple views. You can view all the tasks assigned to you or all the tasks under a certain project (i.e. HR). It also lets you customize the views within each project by due date or by other customizable priorities.
- Asana's email to task and Google Chrome extensions make getting tasks out of your email and into Asana super easy. I forward a large percentage of my emails directly to Asana so that I can prioritize how I choose to follow up and respond to requests in my inbox.
- I wish Asana had more customizable reporting. One of the benefits of using Asana is that you can track tasks and actually use those tasks to build repeatable processes, but decoding reports can be challenging.
- Asana's printing functionality needs improvement. You can use Asana tasks to create agendas, for example, but it's not possible to print a clean agenda to share with a group who's not on Asana and/or doesn't have their computer at a meeting.
- Simple to use, no need for admin to customize your projects
- Get in fast and collaborate easily
- Interact with your email system for those who still ike to use it
- Easily deploy across your ORG along with your customers
- Free integrations with TFS / JIRA and Salesforce
- Add features for the management team (Directors / VPs)
- Improve defects and SCRUM management capabilities
- Project management of remote teams
- Custom ALM cycle
- Cross ORG communication
- Full customizability - Asana does not force you to use their specific method of project management; instead, it allows you to customize the platform to meet your or your company's specific workflow.
- DRI - Asana does go by the concept of having one Directly Responsible Individual per task, which helps eliminate confusion.
- Extensibility - many other tools plug into Asana, allowing us to do things like consolidate a list of SOP's as Asana tasks with Google Docs links. We are also able to use plugins to track project and team member productivity and activity.
- Reporting - it would be great to have full reporting available for tags, tasks, and projects. Currently, reporting is partially implemented and somewhat improved through third party plugins, but it could be much better.
- Navigation - it's not always easy to navigate to places as it can sometimes be confusing when jumping between tasks.
- Better calendar integration with Outlook/Google calendars could be useful for shared calendaring. We have work from home and vacation days that we add to our calendars and if we could write to our Asana project for that from our shared Google Calendar, it would keep things better in sync.
Asana Review: "Effective organizational and team collaboration software for our small organization."
- Asana supports the management of many detailed tasks and keeps those tasks uppermost in our minds by emailing reminders of which tasks are upcoming and which tasks are due.
- Asana simplifies team collaboration of complex projects. For example, within each task each team member can make comments, voice concerns, or ask questions. Then, each following that task receives an email update, and can respond. So within each task a running commentary and record is kept. Also, files can be added to each task so that each team member has access to documents that are pertinent to the completion of that task.
- Asana assists in managing a number of complex projects at one time.
- Asana has many functions that I wouldn't know anything about without accessing the "Help" guide. For example: I had no idea that I could turn an email that I received into a task. However, the "Help" guide is clear and detailed.
- Asana is not totally intuitive in using and accessing all of its functions.
ASANA is particularly useful if any of the team members are functioning remotely. ASANA keeps all team members in the loop of daily changes, additions, and communication.
- Manage tasks on a project level. Manage stories on a feature level.
- Sprint management is very easy. I can organize a sprint quickly from the backlog and have a good understanding of what's being done and by whom.
- A timeline feature would be huge for enterprise reporting. If you think about viewing a project, it's not just its sprint planning and task management that people want visibility to. It's, what happened and when over the life of the project. Having a timeline with a milestone-level view would help Asana gain traction in the enterprise.
- A forecasting tool of delivery is a killer feature (remember killer apps?) for managers. Based on the delivery schedule for the past 50% of the project, we have X% confidence we're on track for final delivery. Now, some of this goes against agile principles but at the same time, so to people, projects and organizations.
less appropriate: enterprise teams of 11+ with no agile experience, waterfall process (or variant), with antiquated toolsets (Excel, MS Project etc.)
- Everyone on the team can monitor the progress of all tasks.
- Document control is managed with Asana as the front-end and Google Drive (or Dropbox) as the back-end.
- There is no top-level admin therefore everyone can feel empowered to push tasks/projects along.
- Documenting processes is simple.
- Mobile app on both iOS and Android.
- If you don't have a champion, the tool won't be used. Just like a shared drive, it has to be kept clean and organized or no one will use it.
- No Gantt chart functionality.
- Printing customization doesn't exist - i.e. doesn't show sub-tasks.
Asana Scorecard Summary
Feature Scorecard Summary
Asana is a web and mobile project management app that according to the vendor, goes beyond typical PM software by enabling teams to track everything they're working on. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when in order to help companies get results. Asana can be used for meetings, launches, or campaigns. Users can also add integrations for GANTT charts, time tracking and more. Asana is available on the web, iOS, and Android devices.
Asana is always free for teams of up to 15 people.
Asana Support Options
|Free Version||Paid Version|
|Video Tutorials / Webinar|
Asana Technical Details
|Mobile Application:||Apple iOS, Android, Mobile Web|