Asana

Score8.5 out of 10

2,979 Reviews and Ratings

What is Asana?

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

Categories & Use Cases

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Screenshot of Product Homepage

Team Collaboration
Team collaboration capabilities let team members work directly with each other and provide team updates.
Category average: 8.8
Task Management
This includes the ability to plan, track, collaborate and report on tasks.
Category average: 9
Gantt Charts
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
Category average: 7.9

Budget and Expense Management
Budget and expense management provides the capability to track all expenses by employee or department and link them back to department. It also enables hourly rates to be set.
Category average: 7.7
Timesheet Tracking
Timesheet tracking is the ability to track all billable and non-billable hours for each project.
Category average: 8
Project & financial reporting
Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance
Category average: 7.8

Md Tanjil Islam Bappi View profile

Infrastructure Engineer in Information Technology at OSB Group PLC (1001-5000 employees employees)

Use Cases and Deployment Scope

We are using Asana to monitor our IT projects, team holidays, and engineering hours.

The focus is on the project's timeline, the collective time invested by the team, as well as by individuals. Additionally, we consider their future engagement and availability.
We also use the dashboard features for high-level reporting to management.

Pros

Time tracking
Resource planning
Project management

Cons

The start and end times of the task can be improved.
The ability to assign multiple people to a single task can be improved
Project dashboard design

Return on Investment

It improved the workload visibility
It helps my colleagues and me to plan work and holidays
It helps with resource management.

Usability

Alternatives Considered

Trello

Jo Mor

Director for HR in Human Resources at The North Church (51-200 employees employees)

Use Cases and Deployment Scope

Individuals and specific departments utilize Asana to track both individual and group tasks and projects. We haven't used it beyond basic task management. We also use the free version, so we don't have access to their full range of tools. Overall, it has served us well and is easy to use.

Pros

Allows group collaboration.
Ease of creating tasks from email.
Recurring task creation and management.

Cons

More robust recurrence options, ie, the last Monday of each month (rather than only the 4th Monday of each month).
Ability to see subtasks in "my tasks" view.

Return on Investment

Helping us to care well for our congregation.
Helping us to track and manage projects and tasks individually and as a group.

Usability

Alternatives Considered

Google Tasks, Todoist and Remember the Milk

Albert Hawking

Manager at Northampton Community College (501-1000 employees employees)

Use Cases and Deployment Scope

We use Asana to manage projects and streamline workflows. It really is to assign ownership and keep a streamlined flow of communication. As a manager, Asana makes my life really easier, and I hope it keeps growing. It took just a few days to get comfortable with this software. It is really intuitive.

Pros

Project Management.
Communication
Visualization

Cons

Customer support.
Workflows
Automations

Return on Investment

Helps organize workflows.
Improved Clarity and Accountability.
Enhanced Team Collaboration.

Usability

Verified User

Professional in Corporate (10,001+ employees employees)

Use Cases and Deployment Scope

I like Asana’s user-friendly interface and seamless integration with other tools like Slack and Outlook.One unique feature is how it handles portfolios, projects, tasks, and subtasks. This is achieved through its graphical presentation and multihoming capabilities, which is particularly useful for large teams. If you’re coming from an Excel spreadsheet background, this feature will be a game-changer.We use Asana for various purposes, including work planning, vendor management, and general project management.I took a deep dive into the software about a year ago and recently became an Asana ambassador!

Pros

Portfolio Management
Task Management
Budget Management

Cons

The only downside I’ve found is that the more advanced features can take some time to fully understand and utilise effectively.

Return on Investment

There is a steep learning curve to master it fully.

Usability

Alternatives Considered

Microsoft Excel, Microsoft Project, Smartsheet and Quip

Other Software Used

Microsoft Excel, Quip, Slack

Adam Tuchscherer View profile

Sales/Finance Exec in Finance and Accounting at Capitalize Consulting (51-200 employees employees)

Use Cases and Deployment Scope

Our organization uses Asana to help manage not only internal projects and tasks but for the firm's professional services projects for clients. So everything from contract management to implementation/technology solution builds for clients