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Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.https://media.trustradius.com/product-logos/ue/Jx/ZEAMWGLA4T3U.PNGAsana for Project and Team ManagementAsana is used in multiple departments. My departments manage all of our work through Asana and collaborate on projects with other departments with it as well. It allows us to manage deadlines and responsibilities to get the job done on time. We also keep track of new ideas so that we always have a record of them to go back on. Without tracking, projects are at risk of being forgotten as other priorities arise. Asana keeps them alive.,Project management. Asana makes it easy for anyone to organize their projects and break them down into sub-tasks. Accountability. Being able to break down projects into tasks and assign due dates, who is responsible, etc is very helpful. Asana sends reminders for the project owner to help keep everyone on task and makes it easy to follow up. Communication. We have our Slack and Outlook integrated so we are able to keep tabs on our project no matter what and read it all in one place (Slack).,The inbox feature can be a little overwhelming if you are work with Asana just from its project boards and only checking it periodically. It would be great if it auto-cleared once a project/task is marked complete. Email notifications can get excessive. You have complete control over them but initially, they can be annoying until you set the frequency you want them. It would be better if this was set during the sign-up process. Notes, discussions, and attachments in subtasks sometimes go unnoticed if working from the main project board.,10,More work gets done by keeping everyone on task and giving management visibility on progress. Asana makes it simple to get people organized and on task for projects. Fewer meetings are required using Asana saving both time and money for the company.,,10,HubSpot, InsightSquared Sales Analytics, Salesforce.comA great tool for tracking to-dos and projectsI use Asana for my personal To-do list. Previously, the entire marketing team used Asana for project management and to keep tasks on track. It is not being used by the whole organization to my knowledge. It addresses the business problem of keeping everyone accountable and on the same page.,To-do list tracking Project management Work flows Scheduling,I wish it implemented easier with Outlook or Gmail. I would like for it to be easier to send tasks from email to Asana. I think there's room for improvement in terms of how easy it is to make new Section Headers for tasks and lists. I'd like for more aspects of the interface to be customizable.,9,Asana helped us complete the massive project of redesigning our company's website Asana has helped me in my weekly meetings with my manager because I can clearly see what I accomplished the previous week and what I'm currently working on Asana encourages collaboration and teamwork,8,9,Basecamp, Microsoft Office 365 and Evernote,WordPress, Yoast Wordpress SEO Plugins, HubSpot, Vimeo ProAsana # Development is easy now...It is used by our organization in both modes application and web. It provides us the complete solution of product development and the way its dashboard is designed it makes our work easy. The communication among teams is clear, everyone knows the development stages and plans and works accordingly as per requirement.,Project development stages and content sharing Internal Communication is strong point of asana. remote and easy access, as its application version is also available.,The new request of projects must be as per order. The communication mode on online active calling must be added cost need to be re considered.,9,ROI is good as development process is fast than normal due to communication problems can be easily handled and solved The maintenance is constraint as it need separate workforce.,monday.com,9,Oracle Access Management, Adobe Marketing Cloud, AWS EC2 Container ServiceAsana: yes to communication, no to visual assetsAsana is being used across the organization, however, it is being under-utilized to assist in cross-channel coordination. Each team manages their own tasks and timelines differently and we have yet to unify or understand how to personalize the Asana experience and flow based on the team. For example, the Creative Team and approving assets need to adapt their flow from the Email Marketing Team processes.,Simple to create teams depending on which group you need to be part of. I am currently only able to view one team which happens to house 10 Projects. I can easily communicate with multiple people on one project and can avoid email chains. A board can be easily made that is visual in nature and can help the user see where a request is in the process.,Comments can get crazy: a single comment is emailed out to the entire group (that can be 10+ people). And it can be very difficult to go back in a conversation and view what the comment was referencing. You can only comment on a project and not add another image or document. The Description and team are always able to view but not always previous work done. For example, in a creative team, I can see the delivery but not the previous copy or design work just that it is complete.,4,Negative impact for creative teams: it is difficult to find previous assets loaded and also each file has to be uploaded separately. Great communication tool if being used for projects, just not creative assets. Each file that has to be uploaded separately will send an email and so does each new comment made on a project you are assigned to. This is definitely more sophisticated and less manual than Click Up or Trello.,JIRA Software, Trello and ClickUp,5Asana - Best of the breed for project task managementAsana is used in our Product Engineering Services (PES) part of our business. In this, we develop software products for our customers or sometimes for internal needs. Most of the teams in PES use Asana for task assigning, monitoring, and tracking purposes. It's one of the best tools to manage and collaborate on project tasks in parallel to any other project management tool like Primavera, SAP-Projects Systems, or Microsoft Project.,It is easy to use and record a project's tasks. The manager or any responsible team member can assign/reassign a task to other team members. It also sends email to all the participants and team members who are responsible for delivery of the task The free version of Asana also comes with lots of features - like task assignment, monitoring, and tracking, email alerts, status tracking based on due dates etc.,It is good for managing tasks but has limitations if you need to track bugs/issues. For a bug tracking system one would also need some other information fields like Bug ID, Customer, Severity / Priority etc. Adding custom fields - Not sure whether Asana allows it. It allows you to attach documents. But it should allow you to put a screenshot in line with the text so that the person reading the description of the task/issue doesn't have to refer to an attachment for small screenshots.,8,It allows us to keep control of the schedule of the critical tasks assigned to an individual, thereby reducing the risk of delays in the overall deliverables. Also helps with document tracking purposes and to a certain extent managing documents in one place. But, it does not create automatic versioning so it's not as great as Microsoft SharePoint or One Drive. If you use the free Asana version then there is very little or no investment, and you leverage one of the best applications for project task tracking.,Bugzilla and FogBugz,10,Oracle Primavera Portfolio ManagementEasy to use but flexible enough to solve most of your daily problemsWe started using Asana in just my department (creative services), but it organically caught on when other teams saw us using it, and eventually the organization decided to upgrade to the paid account for all staff. It has become an essential daily tool for all teams for a huge variety of tasks.,Ease of use and access. Shared locations for tasks and notes. Easy retrieval of historical data and notes.,Does not work well as a communication tool -- email and chat functions still used to supplement daily workflow. Daily calendars are not an option -- meeting invites and availability still fall to other tools. Workload and portfolio management tools have moved to more expensive tiers and are out of reach for our team.,10,The team is more efficient and collaborative. Deadlines are more consistently communicated, tracked, and met. Meetings and notetaking are more efficient.,Microsoft Office 2016 and Wunderlist,8,Microsoft Office 2016, Workplace by Facebook, WunderlistPretty Project Management!Asana is a great project management tool for complex projects with lots of tasks and lots of participants. It is quite customizable, though many of the visual tweaks need to be made each time—there isn't excellent/smooth "template" capability, which hinders its "out of the box" usability. However, when project plans are made thoughtfully, they can be exceptionally beautiful and well organized.,Ability to hold editable information in multiple locations across a project plan. Steps, comments, sub-steps, etc. Ability to check off tasks with an audit log. Email reminders Different customizable views.,I wish there were better "template" options. In order to streamline many projects with a similar look and feel, a lot of effort needs to go into creating a style guide for how they should be set up. This isn't critical but can maximize the use of Asana. However, with the granular effort it takes, and leaving room for human error when managing it, your projects can turn disorganized fairly quickly. There are numerous menus and views but they can get cluttered together. Similar to templates, I wish you could better customize all of the elements of views and what you see in menus.,8,It can be cumbersome to use, so it's only partially utilized at our organization, but those who use it heavily, absolutely love it. It's easy for occasional users to log in and complete a task here or there.,,7A very easy to use project managerAsana is a very good option for the management of projects and the monitoring of assigned tasks, in my work I have several people in my team, so it is necessary to constantly monitor the tasks and projects in execution to ensure that they are carried out in the best way possible. It is there that Asana makes my work much easier since the application allows me to do the respective follow-up to the work without having to move from place to place.,Asana is very easy to use. It integrates very well with other applications allowing data sharing. It is an economic solution. It is an application that is well oriented.,Technical support is sometimes slow. Does not allow for customization of funds. It does not have a very reliable security system.,8,Cost reduction, because the license is not very expensive. Reduction of delivery times. Improvement of labor productivity. Faster and more fluid processes. Integration with staff with other departments.,10,8,Wrike and Basecamp,Wrike, Basecamp, SmartsheetAsana: friendly interface to keep your projects healthy and happyActually Asana is being used across the whole organization, but my area was the one that introduced the tool to the company. We needed to find a tool that allows us to track our tasks and to organize the team's tasks, share the projects with other areas, schedule the projects, set due dates, share files and information, etc. Asana address all those issues.,It's very intuitive to use and its interface is modern and nice. Other project management tools don't have as nice an interface as Asana has. It allows you to manage a LOT of projects and to customize them separately depending on the characteristics of each one. It works smoothly in different navigators and also the desktop version works very well. It allows integrations with great tools, such as Everhour.,The free version is very plain, I understand that nothing's for free but I think that, if it had some more functionalities available in the free version more people would buy the complete one. I would like to use Asana in my phone without having to download the app. Sometimes the notifications get spammy, I know you can deactivate some and activate others but, as default, they end up being spam and most of the times I lose the only ones I care about (when a task is done and when comments are made on a task).,8,As a positive impact, our projects started to grow faster, smoother and (which I think is the most important aspect) and tidier! We (the team members) are not as stressed as we were, as we don't forget deadlines anymore and we keep track of what other teams involved in the projects are doing. The communication between teams involved in the project also got smoother and the actions taken to solve the problems started to be more visible to everyone.,9,8,Trello,Google Drive, Microsoft Visio, Cezanne HRGreat tool for timeline and big picture project managementWe used Asana in collaboration with another agency on an event campaign for a Fortune 500 client. It enabled us to timeline out the project, share with the wider team and list to-dos. It worked well as the project was a rush so we were able to highlight key areas that needed addressing quickly by the client.,Waterfall view of the timeline. I like the drag/drop feature, and simplicity of using the tool.,Limited functionality. You're able to see the big picture of what we need to accomplish, but not a great collaborating tool if the team is remote. I found it tricky to sign-up and get set up in the tool.,6,Enabled us to manage a rush project across multiple agencies. Great timeline management and identified holes in the project that we needed to address.,5,5,,Workfront, Basecamp, 10000ftI love Asana!Asana is our project management tool that we're using to keep track of our projects, tasks, and most of our strategic initiatives. It's used extensively by most of the company. Our Dev team still uses JIRA for running its sprints, however, marketing, operations, and business development all use Asana and it has helped us coordinate better and reduce lag time between departments.,Task management - It helps us keep track of all of the tasks that we're working on, prioritizing them, and making sure that they get completed. Team collaboration - It makes it easy to work with other teams/departments and collaborate together.,I would love the ability to comment on files in the app. If someone uploads a pdf or a doc that needs review, then I have to download it, comment on it, and then reupload it. I would love it if it had a way to make comments on the document itself. I wish that I could see all of the tasks that I'm a follower of. If you're not the one that the task is assigned to, then it doesn't show up in your feed. Having some sort of report of tasks that you're a follower on would be really helpful.,10,It has sped up our process of getting projects completed. We're able to move faster with fewer hiccups than before. We're able to better strategize and prioritize our projects now. We can have projects and roadmaps of different tasks that we want to complete that may not fall into our current sprint. Now they don't get lost in the meantime.,10,10,Basecamp and JIRA SoftwareBring some Asana into your working day with this gem of a project management tool! 💎Asana is used almost across our whole organisation, except the development team who are using JIRA instead. For marketing, sales, customer success, sales and management, Asana is a brilliant tool that helps us improve: Project management and deliveryProductivity and teamworkClarity and cross-team communicationThere are a few aspects that make Asana stand out among other project management tools that we've used in the past. The most important to us is transparency and usability. Most of our teams organise their work based on Sprints or Kanban, and Asana allows us to not only to plan our work but make it visible throughout the whole company. This not only improves communication between teams (when those requests come in) but also helps us record all of our work, track results and eventually, celebrate our wins. If you've logged into Asana at least once, you will know what I mean about good usability. The app is such a pleasure to use! The colours of the UI and where all features are places help you feel even more satisfied when work is done.,Broad functionality to suit teams of different sizes and styles of project management Pleasant user experience Easy to use and learn,Better workflows and structure for developers Work in offline mode (new feature but could save a few minutes when my Internet connection cuts off) Can be slow to load on big projects ( very rarely ),10,Better quality content as we have thorough checklist to make sure nothing is missed Better clarity and communication across departments Time saved every week on "work about work" that we can use to be productive,10,10,Trello and Basecamp,Trello, BasecampAsana is a great tool for managing projectsOur organization feels very satisfied with the use of Asana, mainly because it is so economical and is of such good quality. Asana is very good integrating to all types of external platforms. Its API tool is very useful when it comes to improving integrations and optimizing results. Asana offers many online options when it comes to training on the use of the platform. We really liked your seminars, because they are quite complete.,It has monitoring of the percentage of progression of computer projects. It gives us tools for displaying errors and can be installed on both desktop computers and mobile phones. It has an excellent monitoring of milestones and a good collection of documents.,Your marketing planning software does not provide the ability to manage expenses. In business process management you do not have data mapping or a complete analysis of the processes. Your campaign management has no activations per event.,9,Asana has great benefits for document management. Asana is an application made especially for administration. With it, we can manage documents, tasks, the project process, among other things.,9,9,JIRA Software,Pipedrive, BambooHRAsana, project management at a great price....Nothing!We use Asana to manage both personal and group projects across many different ministries in our church. We have groups, assignments, dates, and more for projects that range from long term to quick to-dos. Its best feature is how easy it is to assign and track projects to people to keep them accountable for the work they're doing.,Time management is fantastic. I can set multiple dates within a single larger project by using subtasks. That allows me to set overall goals as well as reminders for the smaller parts of jobs. Assigning projects to team members, and myself, is a breeze. It's easy to identify at a glance who is responsible for what task in any given project. Having a personal to-do list is also helpful. It keeps track of all of the projects you're assigned in one place. Asana's inbox feed is great for keeping track of conversations you have on projects, reminders for due items, and anywhere you've been tagged or added to any project.,The cost for Professional is more expensive than our non-profit/church can afford. If there were either lower-cost options, or better pricing for churches, we would love the additional features Asana offers The notifications aren't great. It overwhelmingly sends too many emails, so much so that I had to turn off notifications completely, and just rely on the internal Asana inbox. There absolutely needs to be a desktop app. The mobile app is great, but not having one on my Mac makes using it cumbersome when it shouldn't be.,8,Asana has been wonderful about keeping our teams on track for long term projects, preventing us from wasting hours looking for what we have forgotten about. I would estimate that 1/4 to 1/2 the hours per project have been cut by tracking and focusing on subtasks for each large project. Thanks to project tracking and task lists in Asana, we're able to operate with a smaller, more focused staff. Unfortunately, some of Asana's more desirable features are locked behind their paid service, which we cannot afford.,9,8,Trello and Wunderlist,Slack, Apple iCloud, DropboxCreative Directors ♥ Asana!Originally, our Marketing Team started out using Asana, which then rolled out to the entire organization based on how effective it was in managing projects and daily tasks. Speaking specifically about Marketing, we have so many different tasks to complete each day, and before Asana, task management was handled using a combination of my Email Inbox and a notepad on my desk -- obviously, Asana completely solved that outdated task management problem.,Collaboration: Asana is a huge time-saver for each team member to be able to see what everyone is working on, in regards to the status, due date, etc. Task Management: Asana makes task management easy. I have one monitor dedicated to my Asana Tasks screen, and I always know what needs to be worked on and what's coming up. Efficiency: The ability for team members to easily assign tasks to one another, with notes, due dates, etc. is so much easier and faster than communicating these details via Email or in a meeting. This makes things more efficient for me, so I can stay more focused on the work at hand.,I would like the ability to block available due dates when co-workers assign me tasks. For example, if I am going to be out of the office for 7 days, 3 months from now, I would like to set those 7 days as unavailable. Then when co-workers go to assign a task to me, they do not select those dates, and understand I will not be able to complete any work during that time frame. This resolves the issue of wasting time having to go back and forth messaging one another or figuring out a more accurate due date when it could have been avoided from the start.,10,We do not use Asana for any type of ROI. It is more a required tool to get work done more efficiently and with more organization.,10,10,Slack, Adobe Photoshop, Adobe Illustrator CCAsana, the best app for project management in small and large businessesMy organization doesn't use Asana, but I do, and it has been so helpful to get through my day that I recommend it every day. Between the app and the desktop view, everything seems to get in order by itself, and I can't address more the conversation on turning to Asana for the whole company, as it makes remote work the easiest.,Tasklist. It's remote worker accessible. Visual aid.,It could use a better layout, more similar to the app.,10,No time waste: People are aware of their tasks list. No useless meetings: New tasks are on the way and done. It's better for bigger businesses.,10,10,Trello,Hubstaff, Slack, Hootsuite, AirtableGreat for Project ManagementAsana is used by our department to manage our current projects and to assign tasks to group members. One main great feature is the calendar that Asana offers. It is where we put and assign our deadlines to help everyone to be on track and never miss a deadline for a project.,Making To-do-lists Assigning tasks Working on groups Track history of projects,Better features for mobile application,9,Asana helps us to meet our deadlines Saves a lot of effort in managing projects,Google AnalyticsTruly a team effort!We started using Asana with one of our Salesforce consultants (they use it to keep track of our questions, tasks assigned to them). We were introduced to it this way, and from there, I started to use it on an individual basis. Once I understood the ability Asana has to allow for team collaboration, I started to introduce it to the rest of my team, particularly for projects where there were a lot of moving pieces.,The variety of project templates is really helpful, and is easy to choose from The ability to tag a task's priority as high, medium or low (gives team members an idea of what to start with) Ability to assign a due date to a task (or designate for later to get it off your main priorities for the day),For my own tasks, I'd love the ability to color code, write notes in without looking cluttered Evernote operates like a notebook, while Asana (at least how I've used it) is primarily a checklist function It's challenging to get a team to adopt yet another tool (even an easy to use one like Asana),7,Transparency into our roles/responsibilities More streamlined approach for team projects Easy to use tool (even not tech savvy people can get the hang of it relatively quickly),Evernote,Zoom Video Webinar, GoToMeeting, Adobe Acrobat DCWorth every penny to increase productivityWe utilize Asana through our marketing department to keep on task for a variety of projects, procedures, and work orders. It enables us to ensure that none of the 100s of concurrently running tasks or projects miss their due dates. We sync it through Slack to increase productivity of conversations within the department as well.,Ability to set it and forget it. Create a task as soon as you have it and assign a due date then you have no worries about forgetting it. Keeps priorities in order Allows for communication on specific tasks within Asana keeping most relevant files available.,Would be nice to be able to print task calendars as we keep our content calendar in Asana,10,This has massively increased productivity, allowing us to ensure to tasks are left behind. We increased our video production capabilities 10-fold by having it all organized.,Slack, Agorapulse, ActiveCampaign, OneSignal, Google Ads (formerly AdWords), Google Analytics, WordPress, Adobe Premiere Pro, Adobe Photoshop, Adobe InDesignAsana ReviewAsana is one of the tools that I am using in my organization within my team. It helps me to organize projects within the team and share it with team members. Asana is a very fast and lightweight platform.,Fast. Project sharing is easy between the team members and the mobile environment is great. I can create individual tasks and keep people updated.,Can’t prioritize my tasks. It would be great if the tasks or projects get synchronized with my device's calendar.,9,My project team management is done better with Asana. Sometimes my team not gets updated with tasks as it not synchronized with the device's calendar.,Trello and Slack,9,TrelloAsana is a Great Product for the MoneyAsana is not used across the entire organization. It is used by 1 division with 4 departments. We use it to organize and track tasks and projects across the 4 different departments. It helps the departments obtain divisional cohesion and keeps employees aware of what is going on throughout the division.,Keep up with recurring tasks. Send reminders about upcoming tasks. Allows for public and private projects.,Make tasks sharable not just followable. Allow shared tasks to be manipulated by all users who the task is shared with.,8,It has been a valuable asset in division unification.,TOPdesk,10great staff management toolIt's an excellent tool for organized and timely workflow. It allows tasks to be carried out calmly and fluently. With this platform, you do not miss any due dates. The sharing of files and documents within the platform saves a lot of time and what I liked most is the independence of tasks for each member of the group.,everything is web-based, so it does not take any space on your system. The user interface is very friendly and helps people not have to guess where the important options are. The sharing of files and documents within the platform saves a lot of time.,It is necessary to update your service plan, and that costs money if you have a big organization. price is unfair for few users, also.,8,good product, and best return of investment,Hubstaff,8Asana is greatThis is used across our organization and it is great for project management. It allows us to see who is doing what and when and the timetables that we have and are working with. Great program and it has a small learning curve which is helpful for those who are not the best with computers.,Task lists Time lines organizes,Sometimes hard to follow Easy to add tasks not as easy to delete them Some confusion when two people are working the same task with updates,9,Great at streamlining what all we needed to do positive impact,10,Shopify Plus, GoDaddy, Intuit PayrollAsana for easier project managementAsana is being used by Cantle Tech to manage projects of remote employees. We are located all over the country and we work on cross-team platforms. We needed a project management package to keep up with everything on a task-by-task basis.,Organizes Tasks among members of a project team Keeps the timeline current Ability to integrate with Google Drive,I lose tasks in the lists. Email notifications get confusing,10,None to date,Trello,1,Slack, CamtasiaAsana is a great tool for task management on all levelsAsana was used to help various departments in our company organize tasks and collaborate with other teams. It was used for sorting daily tasks and project tasks as well.,Organization Collaboration Ease of use,Mobile functionality at the time was difficult.,8,It helped us organize tasks in a crucial time of deployment,ZendeskUnspecified
Asana
978 Ratings
Score 8.4 out of 101
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Asana
978 Ratings
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Score 8.4 out of 101

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Adam Lumley profile photo
Score 10 out of 10
Vetted Review
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Asana is used in multiple departments. My departments manage all of our work through Asana and collaborate on projects with other departments with it as well. It allows us to manage deadlines and responsibilities to get the job done on time. We also keep track of new ideas so that we always have a record of them to go back on. Without tracking, projects are at risk of being forgotten as other priorities arise. Asana keeps them alive.
  • Project management. Asana makes it easy for anyone to organize their projects and break them down into sub-tasks.
  • Accountability. Being able to break down projects into tasks and assign due dates, who is responsible, etc is very helpful. Asana sends reminders for the project owner to help keep everyone on task and makes it easy to follow up.
  • Communication. We have our Slack and Outlook integrated so we are able to keep tabs on our project no matter what and read it all in one place (Slack).
  • The inbox feature can be a little overwhelming if you are work with Asana just from its project boards and only checking it periodically. It would be great if it auto-cleared once a project/task is marked complete.
  • Email notifications can get excessive. You have complete control over them but initially, they can be annoying until you set the frequency you want them. It would be better if this was set during the sign-up process.
  • Notes, discussions, and attachments in subtasks sometimes go unnoticed if working from the main project board.
If you are working with a cross-functional team with multiple projects on the go regularly, Asana is a lifesaver. Everything can be shared in one place. Delegation is a breeze. Communication happens in real-time.

If you and your employees all have unchanging duties daily, this probably isn't something you need in your organization. You could adapt it and use it as a "checklist software" but I wouldn't see much value in paying for it if you won't use it to manage projects.
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Debbie Gillum profile photo
Score 9 out of 10
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I use Asana for my personal To-do list. Previously, the entire marketing team used Asana for project management and to keep tasks on track. It is not being used by the whole organization to my knowledge. It addresses the business problem of keeping everyone accountable and on the same page.
  • To-do list tracking
  • Project management
  • Work flows
  • Scheduling
  • I wish it implemented easier with Outlook or Gmail. I would like for it to be easier to send tasks from email to Asana.
  • I think there's room for improvement in terms of how easy it is to make new Section Headers for tasks and lists.
  • I'd like for more aspects of the interface to be customizable.
Asana keeps you on track and helps you prioritize projects and to-dos. I like that you can see what you've previously worked on and accomplished. It's less appropriate for teams who are very active inside their email, like Outlook, and prefer to use the Tasks function already in their email software. Asana is rewarding to teams and helps projects be completed on time.
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JATIN GUPTA profile photo
Score 9 out of 10
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It is used by our organization in both modes application and web. It provides us the complete solution of product development and the way its dashboard is designed it makes our work easy. The communication among teams is clear, everyone knows the development stages and plans and works accordingly as per requirement.
  • Project development stages and content sharing
  • Internal Communication is strong point of asana.
  • remote and easy access, as its application version is also available.
  • The new request of projects must be as per order.
  • The communication mode on online active calling must be added
  • cost need to be re considered.
Asana is best suited in the environment of development where the need is rapid development and results. The communication and team designing are quick with their dashboard. Asana proves to be most powerful in terms of software development at same time it does not suit for small scale projects where we need to follow traditional waterfall models.
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Berlynn Pierce profile photo
Score 4 out of 10
Vetted Review
Verified User
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Asana is being used across the organization, however, it is being under-utilized to assist in cross-channel coordination. Each team manages their own tasks and timelines differently and we have yet to unify or understand how to personalize the Asana experience and flow based on the team. For example, the Creative Team and approving assets need to adapt their flow from the Email Marketing Team processes.
  • Simple to create teams depending on which group you need to be part of. I am currently only able to view one team which happens to house 10 Projects.
  • I can easily communicate with multiple people on one project and can avoid email chains.
  • A board can be easily made that is visual in nature and can help the user see where a request is in the process.
  • Comments can get crazy: a single comment is emailed out to the entire group (that can be 10+ people). And it can be very difficult to go back in a conversation and view what the comment was referencing.
  • You can only comment on a project and not add another image or document.
  • The Description and team are always able to view but not always previous work done. For example, in a creative team, I can see the delivery but not the previous copy or design work just that it is complete.
Asana would seem to work well for anything other than assets or for a creative team. We may go back to Basecamp for communication and delivery of assets. We have many teams using this but not much collaboration which can create duplicate work, additional emails, and overall a longer turnaround time.
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Anish Walinjkar profile photo
Score 8 out of 10
Vetted Review
Verified User
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Asana is used in our Product Engineering Services (PES) part of our business. In this, we develop software products for our customers or sometimes for internal needs. Most of the teams in PES use Asana for task assigning, monitoring, and tracking purposes. It's one of the best tools to manage and collaborate on project tasks in parallel to any other project management tool like Primavera, SAP-Projects Systems, or Microsoft Project.
  • It is easy to use and record a project's tasks.
  • The manager or any responsible team member can assign/reassign a task to other team members. It also sends email to all the participants and team members who are responsible for delivery of the task
  • The free version of Asana also comes with lots of features - like task assignment, monitoring, and tracking, email alerts, status tracking based on due dates etc.
  • It is good for managing tasks but has limitations if you need to track bugs/issues. For a bug tracking system one would also need some other information fields like Bug ID, Customer, Severity / Priority etc.
  • Adding custom fields - Not sure whether Asana allows it.
  • It allows you to attach documents. But it should allow you to put a screenshot in line with the text so that the person reading the description of the task/issue doesn't have to refer to an attachment for small screenshots.
If you are a manager or a team lead, Asana is one of the finest applications for managing, tracking task that keeps you in control of your deliverables. It also keeps track and records historical data and tasks. You can also refer to old similar issue if you have across in the past. It also allows you to merge, duplicate or delete a particular task. For quick review, Asana also has a mobile app that can be downloaded.
Read Anish Walinjkar's full review
Ryan Durry profile photo
Score 10 out of 10
Vetted Review
Verified User
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We started using Asana in just my department (creative services), but it organically caught on when other teams saw us using it, and eventually the organization decided to upgrade to the paid account for all staff. It has become an essential daily tool for all teams for a huge variety of tasks.
  • Ease of use and access.
  • Shared locations for tasks and notes.
  • Easy retrieval of historical data and notes.
  • Does not work well as a communication tool -- email and chat functions still used to supplement daily workflow.
  • Daily calendars are not an option -- meeting invites and availability still fall to other tools.
  • Workload and portfolio management tools have moved to more expensive tiers and are out of reach for our team.
Asana is exceptionally well suited to replace your daily notebook or pile of post-its. Ease of use and access mean it is always there for you and won't slow you down. Meeting agendas and shared notetaking have really improved our office. The only areas it falls short are in calendar management and communication. I would be thrilled if I could move further away from Outlook in my daily work, but Asana just doesn't quite do it.
Read Ryan Durry's full review
Alicia Barevich, bCRE, bCEE profile photo
September 21, 2019

Pretty Project Management!

Score 8 out of 10
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Asana is a great project management tool for complex projects with lots of tasks and lots of participants. It is quite customizable, though many of the visual tweaks need to be made each time—there isn't excellent/smooth "template" capability, which hinders its "out of the box" usability. However, when project plans are made thoughtfully, they can be exceptionally beautiful and well organized.
  • Ability to hold editable information in multiple locations across a project plan. Steps, comments, sub-steps, etc.
  • Ability to check off tasks with an audit log.
  • Email reminders
  • Different customizable views.
  • I wish there were better "template" options. In order to streamline many projects with a similar look and feel, a lot of effort needs to go into creating a style guide for how they should be set up. This isn't critical but can maximize the use of Asana. However, with the granular effort it takes, and leaving room for human error when managing it, your projects can turn disorganized fairly quickly.
  • There are numerous menus and views but they can get cluttered together. Similar to templates, I wish you could better customize all of the elements of views and what you see in menus.
Project management, especially with multiple users! You can clearly specify who is responsible for each task, and they can complete it. Participants can have a dialog with comments and pass tasks between each other. It's an easy way to manage projects and analyze accountability.
Read Alicia Barevich, bCRE, bCEE's full review
EDUARDO SANDOVAL profile photo
Score 8 out of 10
Vetted Review
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Asana is a very good option for the management of projects and the monitoring of assigned tasks, in my work I have several people in my team, so it is necessary to constantly monitor the tasks and projects in execution to ensure that they are carried out in the best way possible. It is there that Asana makes my work much easier since the application allows me to do the respective follow-up to the work without having to move from place to place.
  • Asana is very easy to use.
  • It integrates very well with other applications allowing data sharing.
  • It is an economic solution.
  • It is an application that is well oriented.
  • Technical support is sometimes slow.
  • Does not allow for customization of funds.
  • It does not have a very reliable security system.
Asana allows us to collect the weekly advances and present them easily in a single report detailing the projection, progress, and delays.
Read EDUARDO SANDOVAL's full review
María Lucía Santagata profile photo
Score 8 out of 10
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Actually Asana is being used across the whole organization, but my area was the one that introduced the tool to the company. We needed to find a tool that allows us to track our tasks and to organize the team's tasks, share the projects with other areas, schedule the projects, set due dates, share files and information, etc. Asana address all those issues.
  • It's very intuitive to use and its interface is modern and nice. Other project management tools don't have as nice an interface as Asana has.
  • It allows you to manage a LOT of projects and to customize them separately depending on the characteristics of each one.
  • It works smoothly in different navigators and also the desktop version works very well.
  • It allows integrations with great tools, such as Everhour.
  • The free version is very plain, I understand that nothing's for free but I think that, if it had some more functionalities available in the free version more people would buy the complete one.
  • I would like to use Asana in my phone without having to download the app.
  • Sometimes the notifications get spammy, I know you can deactivate some and activate others but, as default, they end up being spam and most of the times I lose the only ones I care about (when a task is done and when comments are made on a task).
In my experience, Asana solved a lot of problems where I work, a growing department at a growing company. When we had fewer clients (or small clients) it was easy to work without a friendly project management tool, but when clients got bigger and we started to [have] A LOT our work became messy and stressful. I think it's a well suited tool when your area or your company gets bigger.
Read María Lucía Santagata's full review
Jessica Sforza profile photo
Score 6 out of 10
Vetted Review
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We used Asana in collaboration with another agency on an event campaign for a Fortune 500 client. It enabled us to timeline out the project, share with the wider team and list to-dos. It worked well as the project was a rush so we were able to highlight key areas that needed addressing quickly by the client.
  • Waterfall view of the timeline.
  • I like the drag/drop feature, and simplicity of using the tool.
  • Limited functionality.
  • You're able to see the big picture of what we need to accomplish, but not a great collaborating tool if the team is remote.
  • I found it tricky to sign-up and get set up in the tool.
Asana is great for high-level timelines and sharing with clients. It gives a great snapshot of everything we need to achieve or have already completed. I wouldn't describe the tool as full-service as I couldn't really collaborate in it or work on risks/opportunities. However, it is great for sharing directly with clients. For this reason, I would recommend it.
Read Jessica Sforza's full review
Eric Serdar profile photo
August 14, 2019

I love Asana!

Score 10 out of 10
Vetted Review
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Asana is our project management tool that we're using to keep track of our projects, tasks, and most of our strategic initiatives. It's used extensively by most of the company. Our Dev team still uses JIRA for running its sprints, however, marketing, operations, and business development all use Asana and it has helped us coordinate better and reduce lag time between departments.
  • Task management - It helps us keep track of all of the tasks that we're working on, prioritizing them, and making sure that they get completed.
  • Team collaboration - It makes it easy to work with other teams/departments and collaborate together.
  • I would love the ability to comment on files in the app. If someone uploads a pdf or a doc that needs review, then I have to download it, comment on it, and then reupload it. I would love it if it had a way to make comments on the document itself.
  • I wish that I could see all of the tasks that I'm a follower of. If you're not the one that the task is assigned to, then it doesn't show up in your feed. Having some sort of report of tasks that you're a follower on would be really helpful.
We do a lot of cross-team/department work so it's been really nice to tag someone in the task and ask for their review/approval. They can easily pop into the task, review, approve, and leave comments for us to review. It's sped up our process and eliminated drag in our organization. It is also really nice to have a paper trail of what was communicated and to refer back to in cases where we're not sure what we agreed upon on previously.
Read Eric Serdar's full review
Veronika Baranovska profile photo
Score 10 out of 10
Vetted Review
Verified User
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Asana is used almost across our whole organisation, except the development team who are using JIRA instead. For marketing, sales, customer success, sales and management, Asana is a brilliant tool that helps us improve:
  • Project management and delivery
  • Productivity and teamwork
  • Clarity and cross-team communication
There are a few aspects that make Asana stand out among other project management tools that we've used in the past. The most important to us is transparency and usability.
  • Most of our teams organise their work based on Sprints or Kanban, and Asana allows us to not only to plan our work but make it visible throughout the whole company. This not only improves communication between teams (when those requests come in) but also helps us record all of our work, track results and eventually, celebrate our wins.

  • If you've logged into Asana at least once, you will know what I mean about good usability. The app is such a pleasure to use! The colours of the UI and where all features are places help you feel even more satisfied when work is done.
  • Broad functionality to suit teams of different sizes and styles of project management
  • Pleasant user experience
  • Easy to use and learn
  • Better workflows and structure for developers
  • Work in offline mode (new feature but could save a few minutes when my Internet connection cuts off)
  • Can be slow to load on big projects ( very rarely )
All types of marketing projects suit Asana very well. From running campaigns that have multiple aspects to managing a content calendar and creating content pieces, marketers tend to love Asana for the ability to visually represent their work and plan it in advance.

I know our customer success team also likes to use it for different types of processes, playbooks and handovers for clients as the template feature helps streamline any kind of repetitive work.
Read Veronika Baranovska's full review
Valentina Gutierrez profile photo
Score 9 out of 10
Vetted Review
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Our organization feels very satisfied with the use of Asana, mainly because it is so economical and is of such good quality. Asana is very good integrating to all types of external platforms. Its API tool is very useful when it comes to improving integrations and optimizing results. Asana offers many online options when it comes to training on the use of the platform. We really liked your seminars, because they are quite complete.
  • It has monitoring of the percentage of progression of computer projects.
  • It gives us tools for displaying errors and can be installed on both desktop computers and mobile phones.
  • It has an excellent monitoring of milestones and a good collection of documents.
  • Your marketing planning software does not provide the ability to manage expenses.
  • In business process management you do not have data mapping or a complete analysis of the processes.
  • Your campaign management has no activations per event.
Asana is one of the easiest software to use to manage project processes and tasks. It helps not waste time and is beneficial in terms of a functionality-price ratio. Asana organizes all the team's work as goals, calendars, files, notes among others. Therefore, any organization, small or large, can be sure to use this software to streamline their projects and tasks while all members collaborate.
Read Valentina Gutierrez's full review
Chandos Schorstein profile photo
Score 8 out of 10
Vetted Review
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We use Asana to manage both personal and group projects across many different ministries in our church. We have groups, assignments, dates, and more for projects that range from long term to quick to-dos. Its best feature is how easy it is to assign and track projects to people to keep them accountable for the work they're doing.
  • Time management is fantastic. I can set multiple dates within a single larger project by using subtasks. That allows me to set overall goals as well as reminders for the smaller parts of jobs.
  • Assigning projects to team members, and myself, is a breeze. It's easy to identify at a glance who is responsible for what task in any given project.
  • Having a personal to-do list is also helpful. It keeps track of all of the projects you're assigned in one place.
  • Asana's inbox feed is great for keeping track of conversations you have on projects, reminders for due items, and anywhere you've been tagged or added to any project.
  • The cost for Professional is more expensive than our non-profit/church can afford. If there were either lower-cost options, or better pricing for churches, we would love the additional features Asana offers
  • The notifications aren't great. It overwhelmingly sends too many emails, so much so that I had to turn off notifications completely, and just rely on the internal Asana inbox.
  • There absolutely needs to be a desktop app. The mobile app is great, but not having one on my Mac makes using it cumbersome when it shouldn't be.
Asana is great for organizations that have many people working on many projects, and where you have managers who like to see the big picture when it comes to project management. It's also extremely helpful for orgs where multiple people are working in many projects as a way to easily keep track of progress and to-dos. Smaller organizations may be a bit overwhelmed by how large Asana can get, but it can be used simply or on a larger scale. For some non-profits, specifically churches, you don't qualify for their discounted rate, so upgrading can be quite expensive.
Read Chandos Schorstein's full review
Billy Barker profile photo
Score 10 out of 10
Vetted Review
Verified User
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Originally, our Marketing Team started out using Asana, which then rolled out to the entire organization based on how effective it was in managing projects and daily tasks. Speaking specifically about Marketing, we have so many different tasks to complete each day, and before Asana, task management was handled using a combination of my Email Inbox and a notepad on my desk -- obviously, Asana completely solved that outdated task management problem.
  • Collaboration: Asana is a huge time-saver for each team member to be able to see what everyone is working on, in regards to the status, due date, etc.
  • Task Management: Asana makes task management easy. I have one monitor dedicated to my Asana Tasks screen, and I always know what needs to be worked on and what's coming up.
  • Efficiency: The ability for team members to easily assign tasks to one another, with notes, due dates, etc. is so much easier and faster than communicating these details via Email or in a meeting. This makes things more efficient for me, so I can stay more focused on the work at hand.
  • I would like the ability to block available due dates when co-workers assign me tasks. For example, if I am going to be out of the office for 7 days, 3 months from now, I would like to set those 7 days as unavailable. Then when co-workers go to assign a task to me, they do not select those dates, and understand I will not be able to complete any work during that time frame. This resolves the issue of wasting time having to go back and forth messaging one another or figuring out a more accurate due date when it could have been avoided from the start.
To me, Asana seems like more of a project management tool for teams that have to manage a lot of tasks, with a lot of important details. I don't think Asana is as valuable for personal use, or if you need to manage a few minimal projects every so often.
Read Billy Barker's full review
Eligreg Lopez profile photo
Score 10 out of 10
Vetted Review
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My organization doesn't use Asana, but I do, and it has been so helpful to get through my day that I recommend it every day. Between the app and the desktop view, everything seems to get in order by itself, and I can't address more the conversation on turning to Asana for the whole company, as it makes remote work the easiest.
  • Tasklist.
  • It's remote worker accessible.
  • Visual aid.
  • It could use a better layout, more similar to the app.
Asana is great for remote workers, but not so much for small enterprises. It's free for very few users but, let's say when you have 10 employees, you might need a pricier plan, which doesn't always fit small-businesses budgets. But it is always worth it, and Asana helps a lot when keeping tasks on track and documents there.
Read Eligreg Lopez's full review
Christopher Paul profile photo
Score 9 out of 10
Vetted Review
Verified User
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Asana is used by our department to manage our current projects and to assign tasks to group members. One main great feature is the calendar that Asana offers. It is where we put and assign our deadlines to help everyone to be on track and never miss a deadline for a project.
  • Making To-do-lists
  • Assigning tasks
  • Working on groups
  • Track history of projects
  • Better features for mobile application
Asana is well suited for big projects that require a group of people to work on at the same time. It is very useful to divide and assigns tasks to each member and track the actions for each task. It has a great chrome extension that always show notification about the current progress of our projects.
Read Christopher Paul's full review
Kelsie Hamilton profile photo
Score 7 out of 10
Vetted Review
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We started using Asana with one of our Salesforce consultants (they use it to keep track of our questions, tasks assigned to them). We were introduced to it this way, and from there, I started to use it on an individual basis. Once I understood the ability Asana has to allow for team collaboration, I started to introduce it to the rest of my team, particularly for projects where there were a lot of moving pieces.
  • The variety of project templates is really helpful, and is easy to choose from
  • The ability to tag a task's priority as high, medium or low (gives team members an idea of what to start with)
  • Ability to assign a due date to a task (or designate for later to get it off your main priorities for the day)
  • For my own tasks, I'd love the ability to color code, write notes in without looking cluttered
  • Evernote operates like a notebook, while Asana (at least how I've used it) is primarily a checklist function
  • It's challenging to get a team to adopt yet another tool (even an easy to use one like Asana)
For tracking your daily tasks, I'd say Asana is helpful, but honestly, you could use anything to track your tasks. Where it is really helpful is on small, team collaborative projects where you're trying to meet specific goals and deadlines and you want everyone to be able to look and see where the project is landing, who is responsible for what, what needs the highest priority. That is where Asana really has shined for me.
Read Kelsie Hamilton's full review
Chad Carman profile photo
Score 10 out of 10
Vetted Review
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We utilize Asana through our marketing department to keep on task for a variety of projects, procedures, and work orders. It enables us to ensure that none of the 100s of concurrently running tasks or projects miss their due dates. We sync it through Slack to increase productivity of conversations within the department as well.
  • Ability to set it and forget it. Create a task as soon as you have it and assign a due date then you have no worries about forgetting it.
  • Keeps priorities in order
  • Allows for communication on specific tasks within Asana keeping most relevant files available.
  • Would be nice to be able to print task calendars as we keep our content calendar in Asana
Asana is best suited for groups that have multiple projects running concurrently. It allows a business organization to quickly shift projects or tasks to other individuals when certain employees or departments get bogged down. Keeping quality notes on progress allows you to see the status at an immediate glance. We couldn't maintain our efficiency without it.
Read Chad Carman's full review
Jithin Jacob profile photo
September 25, 2019

Asana Review

Score 9 out of 10
Vetted Review
Verified User
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Asana is one of the tools that I am using in my organization within my team. It helps me to organize projects within the team and share it with team members. Asana is a very fast and lightweight platform.
  • Fast.
  • Project sharing is easy between the team members and the mobile environment is great.
  • I can create individual tasks and keep people updated.
  • Can’t prioritize my tasks.
  • It would be great if the tasks or projects get synchronized with my device's calendar.
Team and project management. Sharing data between teams.
Read Jithin Jacob's full review
Kimberly Wamble profile photo
Score 8 out of 10
Vetted Review
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Asana is not used across the entire organization. It is used by 1 division with 4 departments. We use it to organize and track tasks and projects across the 4 different departments. It helps the departments obtain divisional cohesion and keeps employees aware of what is going on throughout the division.
  • Keep up with recurring tasks.
  • Send reminders about upcoming tasks.
  • Allows for public and private projects.
  • Make tasks sharable not just followable.
  • Allow shared tasks to be manipulated by all users who the task is shared with.
Asana's enterprise version is very powerful for working among teams. However, due to the nature of employees and students sharing .edu emails, we are unable to use the enterprise version and keep it private to just employees without students having access. Because of that, the module that we use has some limitations.
Read Kimberly Wamble's full review
Rao Tahir profile photo
September 17, 2019

great staff management tool

Score 8 out of 10
Vetted Review
Verified User
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It's an excellent tool for organized and timely workflow. It allows tasks to be carried out calmly and fluently. With this platform, you do not miss any due dates. The sharing of files and documents within the platform saves a lot of time and what I liked most is the independence of tasks for each member of the group.
  • everything is web-based, so it does not take any space on your system.
  • The user interface is very friendly and helps people not have to guess where the important options are.
  • The sharing of files and documents within the platform saves a lot of time.
  • It is necessary to update your service plan, and that costs money if you have a big organization.
  • price is unfair for few users, also.
In the beginning, I already said Asana is the definitive solution for teamwork. This program adapts very well to the needs of the group, making it easy to share files without having to use the company's email. All together we work better by assigning ourselves tasks and sub-tasks and setting the time to do them. Things get more relaxed.
Read Rao Tahir's full review
Kiara Elder profile photo
September 17, 2019

Asana is great

Score 9 out of 10
Vetted Review
Verified User
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This is used across our organization and it is great for project management. It allows us to see who is doing what and when and the timetables that we have and are working with. Great program and it has a small learning curve which is helpful for those who are not the best with computers.
  • Task lists
  • Time lines
  • organizes
  • Sometimes hard to follow
  • Easy to add tasks not as easy to delete them
  • Some confusion when two people are working the same task with updates
This is great for group project management with people in many different locations. It keeps items easy to view and organized either by the project or the person doing specific tasks within the project. Great for communicating when things are done or on hold or when they cannot be accomplished. Not great for the small projects but absolutely wonderful for the large ones.
Read Kiara Elder's full review
Erin Harris profile photo
Score 10 out of 10
Vetted Review
Verified User
Review Source
Asana is being used by Cantle Tech to manage projects of remote employees. We are located all over the country and we work on cross-team platforms. We needed a project management package to keep up with everything on a task-by-task basis.
  • Organizes Tasks among members of a project team
  • Keeps the timeline current
  • Ability to integrate with Google Drive
  • I lose tasks in the lists.
  • Email notifications get confusing
Asana is well-suited for remote teams who work on multiple projects at once. You don't have to be an expert to use Asana. It's very user friendly and adaptable for organizations.
Read Erin Harris's full review
Alan Gadbois profile photo
Score 8 out of 10
Vetted Review
Verified User
Review Source
Asana was used to help various departments in our company organize tasks and collaborate with other teams. It was used for sorting daily tasks and project tasks as well.
  • Organization
  • Collaboration
  • Ease of use
  • Mobile functionality at the time was difficult.
Asana is great for organizing and setting up tasks for multiple teams. It's good for setting up daily and longer-term tasks for employees. It has a very simple team structure. We just had some issues with mobile use but otherwise a fine product.
Read Alan Gadbois's full review

Feature Scorecard Summary

Task Management (88)
9.2
Resource Management (75)
7.6
Gantt Charts (2)
6.5
Scheduling (79)
8.3
Workflow Automation (65)
7.7
Team Collaboration (88)
9.0
Support for Agile Methodology (7)
8.5
Support for Waterfall Methodology (7)
8.5
Document Management (79)
7.4
Email integration (75)
7.6
Mobile Access (75)
8.0
Timesheet Tracking (6)
6.1
Change request and Case Management (4)
8.4
Budget and Expense Management (39)
6.9
Project & financial reporting (1)
5.5
Integration with accounting software (18)
8.2

About Asana

Asana is a web and mobile project management app that according to the vendor, goes beyond typical PM software by enabling teams to track everything they're working on. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when in order to help companies get results. Asana can be used for meetings, launches, or campaigns. Users can also add integrations for GANTT charts, time tracking and more. Asana is available on the web, iOS, and Android devices.

Asana Features

Project Management Features
Has featureTask Management
Has featureResource Management
Does not have featureGantt Charts
Has featureScheduling
Has featureWorkflow Automation
Has featureTeam Collaboration
Does not have featureSupport for Agile Methodology
Does not have featureSupport for Waterfall Methodology
Has featureDocument Management
Has featureEmail integration
Has featureMobile Access
Does not have featureTimesheet Tracking
Does not have featureChange request and Case Management
Has featureBudget and Expense Management
Professional Services Automation Features
Does not have featureQuotes/estimates
Does not have featureInvoicing
Does not have featureProject & financial reporting
Has featureIntegration with accounting software

Asana Screenshots

Asana Integrations

Dropbox, Google Drive, Box, Evernote, Wufoo, Harvest, Slack, GitHub, Zapier, Sunrise, Chrome Extension, Instagantt

Asana Competitors

Pricing

Has featureFree Trial Available?Yes
Has featureFree or Freemium Version Available?Yes
Does not have featurePremium Consulting/Integration Services Available?No
Entry-level set up fee?Optional

Asana is always free for teams of up to 15 people.

Asana Support Options

 Free VersionPaid Version
Email
FAQ/Knowledgebase
Social Media
Video Tutorials / Webinar

Asana Technical Details

Deployment Types:SaaS
Operating Systems: Unspecified
Mobile Application:Apple iOS, Android, Mobile Web