ApprovalMax
provides approval workflow automation for cloud accounting platforms such as
Xero and QuickBooks Online. It replaces paper- and email-based approval
processes with multi-step and multi-role automated approval workflows that
enable automated notifications to approvers, automated audit trails, and mobile
approvals.
Approval
workflows include:
Invoice approvals / bill review and
bill approval Purchase order approval, including
the functionality to create…
$54
per month
QuickBooks Online Advanced
Score 8.3 out of 10
N/A
QuickBooks Online Advanced is a SaaS-based accounting software designed to scale with growing businesses. It includes the functionalities of QuickBooks Online, as well as more robust business analytics, customization, and resource management.
N/A
Pricing
ApprovalMax
QuickBooks Online Advanced
Editions & Modules
ApprovalMax Standard
$54
per month per organization
ApprovalMax Advanced
$83
per month per organization
ApprovalMax Premium
$121
per month per organization
No answers on this topic
Offerings
Pricing Offerings
ApprovalMax
QuickBooks Online Advanced
Free Trial
Yes
Yes
Free/Freemium Version
No
No
Premium Consulting/Integration Services
Yes
No
Entry-level Setup Fee
Optional
No setup fee
Additional Details
Discount available for annual pricing and for management of multiple organizations.
As mentioned previously - able to send invoice based on amount , program code and division code ,supplier is very useful feature ; If an invoice does not fit into approval process than it is rejected and an email is received mentioning the reason
Well suited: Day-to-day accounting needs such as fixed assets, prepaids, cash accounts and bank recs, integrations into other systems such as bill.com, creating financial statement reporting and management reporting, basic tax tracking, expense tracking. Less appropriate: More complex areas of accounting: lease accounting, stock compensation, automated revenue and deferred revenue recognition, more complex inventory management, consolidations can get tricky.
choice based on Program codes / division codes - we use Xero accounting system and we have 22 program codes and 11 divison codes ; once invoice is entered in Xero depending on relevant program code and divison code, Approval max automatically send invoice to relevant person depending on approval workflow process . One manager could be handling multiple divison and program codes; if our approval work flow process is properly designed - it is accurate in sending invoice to relevant manager.
invoice can also send to various managers based on General ledger codes ; this flexibility makes useful when manager is handling only certain nature of expenses regardless of program codes / divisionl.
Approval process can also be designed based on level of amount ; and level of amount is derived from our Delegation policy. it makes audit of application of delegation policy easy ; we give copy of delegation policy and print of approval work flow process to auditor.
Budgeting is easy to input. Our entities have multiple departments, so using classes to separate and report the results of each department is important.
Reports are easy to customize to provide meaningful data to the board and department managers.
QuickBooks Online Advanced has a large market share of accounting software in use, so it is relatively easy to find new employees with prior experience with QuickBooks Online Advanced.
Able to open both entities at the same time, which is helpful due to the number of transactions between the two entities.
date and time of change in approval process ; for example if Mr. A was responsible for all expenses above $1000 in Oct 23 and from Nov 23 it is changed to $5000 . in Dec 23 if it is checked - it will show approval limit of $5000 ; but will not show from which date limit was changed. Auditor always asks this question when the limit was changed in approval max - we cannot prove it.
If there is audit trail of who made the changes , when and what changes were made ; will be good.
when we are in main page of seeing invoices awaiting approval - there are hundreds of invoices - searching for one invoice from particular supplier is very cumbersome job - we have to go by each and every invoice in order to find that invoice ; it will be good if we have search function on main page itself ; in current scenario we have to go to report section - input all filters and than search for that particular invoice.
I want to control how reports are exported so I can directly export my payroll data to our third-party processors (retirement accounts, health insurance accounts).
I want the AI to better recognize when a client is paying multiple invoices in one payment.
I want client accounts to be easier to run ledgers for. For example, we use trust accounting, so I want to see each client's balance in our trust account.
It has become second nature to use Quick Books at the company. If you need a report you log in and pull the report. It helps expedite reconciliation of bank accounts, the automation of most tasks make it easy to get mundane tasks completed quickly.
QuickBooks Online Advanced is highly usable and intuitive for most day-to-day financial tasks. Its interface is clear, and core functions such as invoicing, reconciliation, and reporting are easy to perform. While some advanced features like report customization or integrations can be less straightforward, overall the platform offers a smooth and efficient user experience.
In the 5 years I have been using it, I cannot recall there ever having been an outage or not being able to access the system. Sure, there are issues with internet speeds sometimes that are unrelated to Intuit but it is a very reliable system.
Since we do not integrate the software with other systems, I do not have any issues with speed related to that. Pages tend to load pretty quickly, but there are times when reports or other pages take a little longer to load than usual. It is not an overly frustrating amount of time, though, and it happens infrequently.
I did not participate in this part particularly much. The implementation was simple and easy to perform. There were not any major issues that arose during the process. QuickBooks has made the processes pretty streamless and I believe they had anticipated many difficulties ahead of time. This was easy enough
After using QBO, QBDP is marvelous. Take a cue from the desktop version. Vendor, Customer and Employee centers are great. Reporting is okay, but I can live with that. Payroll is excellent and I even file and pay my own taxes. I like that control. The fact that you can open multiple windows at one time is a God send. I do post mortems on all of the jobs and I may have 5 reports open at one time. (This would not be necessary if your reporting was better, linking more of QBDP database.) Everyday I am interrupted in a task to do a new one and I can go to exactly where I was in the previous task because I have multiple windows open. I am not going to stop harping on this until you do something about it. ALSO, I am not using your AI in QBOA
It has certainly made a positive impact ; it is definately worth its value ; when we are processing hundreds of invoices every fortnight ; getting approval of invoices in timely manner for all invoices is of paramount importance . as approval max has its own app - approval can be done on mobile phone also ; this is particularly helpful when staff is travelling .
Spreadsheet sync reduces manual data entry significantly. Exporting data into my customized Excel workbook that has complex formulas and macros for automating makes uploading changes and reconfiguring easy and convenient, saving a lot of time.
Automating AP approval has reduced lost paper copies, improved internal controls, and reduced audit findings.
Having banking connections has improved cash flow management, streamlined credit card expenses and reconciliation. I have found that utilizing it for my primary operating account actually makes things more difficult and can easily double-post payments, so I avoid using it on the checking account. It has been well for the credit card account, though.
