Archibus by Eptura vs. QReserve Meeting Room and Desks

Archibus is well suited for organizations requiring heavy reporting functions, and that have complex processes for managing moves and space chargebacks. It is less well suited for organizations that require input from multiple users (such as doing an employee seating survey).

Incentivized

Definitely great for booking meeting rooms, private conference rooms, etc. I wish there were more options for viewing a sort of "who's in the office when" schedule. I would also like some sort of weekly reminder function -- e.g. can you send a message to the whole team (generated by QReserve) every Monday morning to remind them to book space in advance if they will be coming into the office in-person at all that week. One thing I will say is that their customer service team is VERY helpful and responsive any time I've reached out to them (which is definitely not the case with so many other tech / software tools!)

Incentivized

• Detail uploads of floor plans
• Web based portal
• Customizable service

Incentivized

• Can add photo and description for each room that is available for booking
• Can see the full schedule of what has been reserved, both by day / week and by room
• Custom fields for staff to enter info about what the space is being used for when they reserve it

Incentivized

• Lease Management's data structure may need more flexibility to adopt different business needs.
• Capital Project Management need simpler interfaces and workflows to improve end user experience.

Incentivized

• Better visibility of who has booked which space
• More pricing tiers -- the free version is not quite enough, but the cheapest paid version has way more features than we need
• When booking a space, some of the fields to customize the details on what the space is being used for are not intuitive / obvious enough, so my staff often do it incorrectly

Incentivized

User perspective it is simple through a web portal that shows all spaces and buildings. But as an administrator it was quite a bit of work to set up. And by extension updating is also a lot of work

Incentivized

Archibus compares well with other IWMS software when it comes to integrating with BIM models and reporting capabilities. I selected Archibus as it has all the tools and processes needed to manage space and moves, with the intention to expand to other modules like Lease Administration and Asset Management. The constant upgrades to Archibus also helps to keep the software up-to-date with other third party products such as Revit.

Incentivized

We looked at Skedda and a few others. I can't remember the specifics since it was over a year ago, but QReserve definitely seemed the best in terms of price, ease of implementation, and ease of use.

Incentivized

• Met our business objectives
• Positive ROI

Incentivized

• Less stress for staff wondering if a space is going to be occupied when they need it for an in-person program
• Assurance for our therapists that they can ensure a private space when meeting with clients
• Easy for administrators / less busy-work managing the space. When someone needs a space, I just tell them "book it on QReserve!"

Incentivized