Bento for Business vs. Ramp

Our organization runs a lot of short-term or one-off programs where the program staff need to buy supplies -- Bento is perfect for these scenarios. The staff who make the purchases are not staff who would typically have a company card, so we wanted a solution other than giving them a credit card. Bento was perfect because it makes the purchasing & bookkeeping processes for these programs easy and efficient for both the staff and the finance team

Incentivized

Ramp is great if you want to automate your expenses process. Ramp immediately responds when I (or someone on my behalf) make(s) purchase and I can easily pass receipts and notes live. No more searching for "stuff"!! I spend more time on my job and not worrying about chasing things down or forgetting what was purchased. I charge, I send notes, and I'm done. It's so easy!!! It's incredibly helpful to be able to instantly spin up a virtual card for employees on the go or who have planned expenses. It gets you away from a delayed reimbursement to remote employees and having expenses coded by the employees shortly after they make their purchases.

Incentivized

• Track expenses by employee
• Restrict purchases based on amount and category
• Import transactions directly into QuickBooks

Incentivized

• You can forward your receipts to receipts@ramp.com and it will auto-approve.
• You can easily reverse charges if an employee accidentally places a charge on their work card.
• You can send employees physical Ramp cards.
• You can create as many virtual cards as needed.

Incentivized

• easier way for employees to access their statements without setting them up as admins
• monthly statements generated by card
• monthly fee needs to be added to one of the card statements

Incentivized

• The system does not allow you to sort on all columns in some of the areas (not consistent from one screen to another).
• When bills are entered in as a Bill Pay, the expense doesn't show up in a csv file until it is paid but it needs to be expensed in the system as the date of the Invoice.
• If a vendor is paid through a credit card transaction as well as Bill Pay, you have to look at two different places in the system to see the details.

Incentivized

If you are looking for prepaid business care or a business expense card, I highly do not recommend using Bento for Business. Do yourself and your business a favor and use a more customer service orientated services such as Pex, Wex, or Expensify. Bento for Business is bad business. Just don't do it.

We moved to Ramp from Expensify at our accountant's advice. We went with her advice due to ease of use, ease of Quickbooks sync, ability to send reminders with one click, and more. We are very happy with the decision to switch to Ramp.

Incentivized

• Saving time by eliminating reimbursements
• Allowing many staff to have a card to make purchases without worrying about financial control/risk of too many people having a company card
• Efficiently synchs with Quickbooks

Incentivized

• The actual dollar savings is difficult to determine at this point. We'll have a better idea the ROI at the end of the year. Previously, we received 1% back on all purchases with our corporate card. We receive 1.5% with Ramp, pay per number of cards annually (for Ramp Plus) to auto-lock cards and for additional features.
• Time savings for admin and employees has been significant due to ease of use.

Incentivized