NoteVault vs. SubmittalLink

It's is absolutely well suited for all daily reporting/documentation needs, also since it essentially 'self archives' you can revisit past projects by logging into the admin panel faster than going to my own archived job files. It saved our skin by documenting where a bad GC Superintendent had been giving false information to the office, and we were able to prove our conditions/progress and alleviate the issue. It's very well suited for large projects, and ongoing projects. A bit less suited for small fast service type projects. We keep one 'service' job open to document the fast turn over stuff to alleviate that issue.

It is a perfect fit for general contractors who need a professional and organized submittal process without all the extra bloat and high costs of enterprise systems like Procore. It’s great for teams that just want to get a project up and running in minutes. It might be less appropriate for those massive, billion dollar infrastructure projects that need specialized financial modules or a hundred different features beyond just document control.

• As a delay has occurred in the field, the foremen are able to report it immediately. The project manager now gets this information as it happened, not just trying to remember the next time they talk or see each other.
• As an RFI arises, the foremen can ask their questions immediately so that the PM can address it right away.
• We input our manpower on a daily basis, which helps us project where we are as it pertains to hours on a job.

• Difficult to bring back reports from the archives. I don't archive any more; I just sequentially date my projects and keep them all live.
• Notevault is set up for normal work shifts. But I mostly work night shifts from about 10 pm to 6 am. You then have to sort and filter the notes from two separate "days" in the system to get a coherent report from a single night shift. I live with it, but I don't like it.

Incentivized

It flat works and has paid for itself quickly.

Simple use of functions. Majority of people can become familiar with this product fairly quick

Incentivized

I give it a high score because it focuses on speed.
You don't have to click through five different menus just to see the status of
a submittal. If you can use a basic spreadsheet, you can use this.

I have used both Raken and NoteVault. It is my preference to use NoteVault due to the simplicity of it. Raken tended to be a bit cumbersome. I did not like the photo features used with Raken as opposed to the very simple straight forward approach with NoteVault

Incentivized

We have used Procore in the past. It's powerful, but they are often way too complicated for what we need and they are very expensive. We felt like we were paying for 50 features and only using about 5 of them. SubmittalLink is faster, more focused, and much more affordable. We chose it because it gives us a professional look with automated coversheets and audit trails without the big company price tag.

• Daily reports get published the following day after downloaded to NoteVault.
• From an executive standpoint, I am able to track the progress of each project on a daily basis and to be able to focus my efforts to the project that needs help.