OmniFocus vs. Smartsheet vs. todo.space

OmniFocus

31 Reviews and Ratings

Smartsheet

955 Reviews and Ratings

todo.space

1 Reviews and Ratings

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
OmniFocus	Score 8.0 out of 10	N/A	OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.	$4.99 per month
Smartsheet	Score 8.3 out of 10	N/A	Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration with email.	$12 per month per user (up to 10 users)
todo.space	Score 10.0 out of 10	N/A	Todo.space is a project management solution that: Allows users to track progress in one view together with a team in real time. Doesn't get messy and overwhelming with big projects. Gives answers instead of reports with zero or few clicks. Prevents common project management mistakes on autopilot or suggests how to fix them. Helps plan and know what’s next for projects and teams .	N/A

Pricing

OmniFocus

Smartsheet

todo.space

Editions & Modules

Web Add-On Subscription: $4.99
per month
Cross-Platform Subscription: $9.99
per month
OmniFocus 3 Standalone (Mac only): $49.99
per month
OmniFocus 3 Standalone (iPhone only): $49.99
per month

Pro: $12
per month per user (up to 10 users)
Business: $24
per month per user (3 user minimum)
Enterprise: Contact Sales
Advanced Work Management: Contact Sales

No answers on this topic

Offerings

Pricing Offerings
OmniFocus	Smartsheet	todo.space
Free Trial
No	Yes	Yes
Free/Freemium Version
No	No	Yes
Premium Consulting/Integration Services
No	No	No

Entry-level Setup Fee

No setup fee

Additional Details

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A discount is offered for annual billing.

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More Pricing Information

Community Pulse
	OmniFocus	Smartsheet	todo.space
Considered Multiple Products	OmniFocus Verified User Anonymous Chose OmniFocus OmniFocus is simpler, with a better front end experience. For individual use, OmniFocus is probably more powerful too. It also doesn't cost as much, which is why we ended up going for it. Incentivized Helpful? Rob Gokee Composer Chose OmniFocus OmniFocus is built for the user with a lot going on - consequently, it does a great job at organizing lots of things in a manageable workload. It's perfect for taking a project and breaking it down into small tasks for yourself or teams. Once you get past the learning curve, … Incentivized Helpful? Verified User Anonymous Chose OmniFocus OmniFocus is the most robust. Some criticize OmniFocus for focusing too much on task organization and not enough on task execution, and that may be valid depending on one's use-case. However, if you ever find things slipping through the cracks and unable to trust your system, … Incentivized Helpful? Ryan Stasel IT Operations Manager Chose OmniFocus Part of O365 is the Tasks application, which is "free" with O365 and does a lot of essential task management. Yes, it's very basic. Yes, it's basically "To-do," but it works quite well. Omnigraffle does everything better, and more thoroughly, but at a higher initial cost. If … Incentivized Helpful? Brian Bliss Freight Agent \| Transportation Broker \| Truckload Broker Chose OmniFocus I initially liked how OmniFocus was set up, but over time have gone back to a combination of Evernote and Todoist/Drafts for my daily organizing. This has been strictly from an ease of use and functionality perspective. Incentivized Helpful? Che Odom Marketing and Business Administrator Chose OmniFocus We have used Microsoft One Note and To Do as other ways of increasing organization across our company, however, we don't feel that those tools are appropriate for that use (in the instance of One Note) or as robust (in the instance of To-Do). Both are, however, easy to … Incentivized Helpful? Verified User Anonymous Chose OmniFocus While Asana and others are more conducive to groups, OmniFocus is the best stand-alone task manager in almost all aspects. The visual appearance, flexibility, ability to script, predefined views, reporting, and performance. Incentivized Helpful? John Rougeux VP Marketing, North America Chose OmniFocus I have used Wunderlist and Trello but OmniFocus is my go to tool. Wunderlist is a bit too simple for my tastes; it's fine for things like shopping lists but wasn't well suited to more complex projects. And it takes time to use, since there are fewer keyboard shortcuts. Trello … Incentivized Helpful? AS Ash Sharma Director Chose OmniFocus The market is flooded with productivity apps; I have field-tested a large number of these, and continue to do so. However, without fail, I always come back to OmniFocus - it outstrips the competition by far. The sheer richness and flexibility of the product has no peer worthy of … Incentivized Helpful? Brad Pearce Member Chose OmniFocus The closest analog to OmniFocus is Todoist. OmniFocus, however, runs circles around Todoist and every other to-do list and reminder system. OmniFocus is not just best in class, it is in a class by itself. I feel somewhat incompetent saying more about how powerful OmniFocus is. … Incentivized Helpful? DE Doug Eli Director Of Technology Chose OmniFocus Most of the others are basic check lists. It is the context and perspectives of OmniFocus that has me using it. Using it is not as easy as others, but not as complicated as some (I'm looking at you Project!). Incentivized Helpful? Christian Payne Director Chose OmniFocus I selected Omnifocus, initially as it was Mac based and allowed me to keep on top of all my projects and tasks due to access on an iPhone and iPad. Previously I have used Microsoft Project, however I feel that Omnifocus is more powerful and easier to use. Incentivized Helpful?	Smartsheet DR Dustin Roberts Marketing Associate Chose Smartsheet I use both. Excel for more data/spreadsheet focused tasks and Smartsheet for our event planning and project management. Smartsheet allows for collaboration, has project management features like task tracking and the Gantt chart, and even has some handy automation features … Incentivized Helpful? Verified User Anonymous Chose Smartsheet I tried Miro for a while and it just didn't have the features Smartsheet does. If I'm going to pay for a "supercharged Excel," I expect to really do a ton more than Excel! Incentivized Helpful? Verified User Anonymous Chose Smartsheet It allows team collaboration. Project monitoring is very easy. Dashboards are very good for the project reporting. Incentivized Helpful? TK Tomasz Kowalski Senior Program Manager Chose Smartsheet Asana and monday.com are typical project management tools where resources can be tracked based on the tasks, etc. Smartsheet does exactly the same but additionally allows people outside of PM to automate their data collaboration with other employees. The solutions that … Incentivized Helpful? Syed Ghufran Hassan Project associate Chose Smartsheet Smartsheet is user friendly with easy to use templates as compared to Microsoft project. Other thing is collaboration which cannot be achieved in Microsoft project. Smartsheet has different types of pricing for different types of users but Microsoft project only offers … Incentivized Helpful? Ehud Lehavi Quality Assurance Analyst Chose Smartsheet Jira is better on user interface and task tracking. However the dashboard isn't as versatile as on Smartsheet. That being said, it takes maintenance to keep the Smartsheet dashboard updated regularly (not automated). Incentivized Helpful? Verified User Anonymous Chose Smartsheet Definitely a lot more intuitive and a lot less clunky and confusing. When I have to introduce Smartsheet to other team members who have experience with MS project they are overwhelmed with how easy it is and feel a lot more engaged when developing their own workbooks Incentivized Helpful? Angelo Liriano Cepeda Business Developer & Key Account Manager Chose Smartsheet Smartsheet enable users to build the more custom solutions that can include workflows, reports, dashboards, sheet data, reminders, etc. It allows to create the most complete reports and have available thousand of already built solutions on the Solution Center. Also, has the … Incentivized Helpful? Abigail Selebe Freelance Consultant Chose Smartsheet Smartsheet is a dedicated project management tool that is built on spread sheet principles. When compared to Microsoft's own offering, Smartsheet came out on top in some areas like dedicated project management features vs having to build custom features to Microsoft 365. … Incentivized Helpful? Verified User Anonymous Chose Smartsheet Jira and Redmine are much more robust and technologically advanced project management solutions. I enjoy using either when managing a very large project. However, I prefer to use Smartsheet for my smaller to medium sized projects. As for Google Drive - I would say that Google … Incentivized Helpful? David Chamberlain Executive Creative Director Chose Smartsheet It has been my favorite alternative; I can control Smartsheet from my mobile device since, as a manager, it allows me to visualize the files made through it, with the convenience of any time and space. Incentivized Helpful? Verified User Anonymous Chose Smartsheet Price and ease of collaboration was the deciding factor and since we made this decision quite awhile ago, Microsoft Project's collaboration features were not there yet, making Smartsheet the clear winner. Many of our Project Manager were comfortable working with Microsoft … Incentivized Helpful? Duane Thompson Product Development Lead Chose Smartsheet Smartsheet makes it simple to plan and budget on projects, streamline business workflows and improve overall customer service. The pricing plans are affordable and businesses that implement Smartsheet enjoy tremendous long-term value. Employee work performance is boosted and … Incentivized Helpful? Verified User Anonymous Chose Smartsheet I believe Smartsheet is much easier to use than Asana. There is a better way to collaborate with colleagues and track your progress on projects. There is a better structure on how to set up your system. It has better filters to see what you have accomplished vs what is open and … Incentivized Helpful? Brad Estes Chief Operating Officer and Executive Vice President Chose Smartsheet Functionality is far superior and very easy to use. Incentivized Helpful? GM Gloria Musuli Human Resources Assistant Chose Smartsheet Smartsheet is an exceptionally robust and ,offer unique hybrid solution to manage projects and automate workflows that is based on accurate data. It offers better time-saving functions that speeds up delivery of projects on schedule and using the allocated resources. Incentivized Helpful? Ben Pincus Sales Executive Chose Smartsheet Smartsheet has been a positive success; it has been easy to use and quite intuitive. It allowed us to foster collaboration between colleagues. Incentivized Helpful? EC Emily Caplin Senior Project Manager Chose Smartsheet Works more efficiently than MPP as updates can happen in real time in the cloud and be collaborated on with other team members. Incentivized Helpful? Verified User Anonymous Chose Smartsheet Before utilizing Smartsheet we utilized a combination of Quip and an in-house developed task management tool. Even though we did not utilize Smartsheet for all of our project management needs it did provide a useful structure for planning a schedule for routine tasks and … Incentivized Helpful? Verified User Anonymous Chose Smartsheet Other software's are more geared towards the construction process while Smartsheet is more geared to generic Project Management, no specific to the construction industry. We are using Smartsheet to communicate with our client and not to manage construction so from that … Incentivized Helpful? Verified User Anonymous Chose Smartsheet I prefer the more traditional usability of Smartsheet. It's like Microsoft Project or Excel, but far easier for my organization to access. We don't currently have it set up as our resource manager or integrate it with our timesheets (our problem, not Smartsheet), and I think … Incentivized Helpful? Verified User Anonymous Chose Smartsheet Smartsheet is much easier to collaborate on than Microsoft or Primavera in terms of scheduling software, but lacks the customizability of its competitors. You can also much easier link projects together when master scheduling which is a huge advantage compared to Microsoft … Incentivized Helpful? Verified User Anonymous Chose Smartsheet We use Basecamp for our day-to-day in-house operations, but need a more "rigid" structure (spreadsheet) for managing projects with clients. Everything is in one place in Smartsheet and clients are able to find and use it easily. Incentivized Helpful? Verified User Anonymous Chose Smartsheet All the products seemed to perform the project and task management function adequately. The following factors were the keys to our selection: Ease of use - so similar to Excel everyone can figure it out. Flexible architecture lends itself to many different use cases beyond … Incentivized Helpful? Michael Rastall, MBA IT Project Manager Chose Smartsheet Smartsheet is a must to companies that are in need of automating key business processes that will save them time and eliminate productivity killers. This software enables teams identify bottlenecks early on tasks and projects that are due so that they are able plan on a course … Incentivized Helpful?	todo.space No answer on this topic

Features

OmniFocus

Smartsheet

todo.space

Project Management

Comparison of Project Management features of Product A and Product B
	OmniFocus 6.6 Ratings 15% below category average	Smartsheet 9.1 Ratings 17% above category average	todo.space 8.7 Ratings 12% above category average
Task Management	8.00 Ratings	9.80 Ratings	9.00 Ratings
Resource Management	7.00 Ratings	9.90 Ratings	8.00 Ratings
Gantt Charts	6.00 Ratings	9.00 Ratings	00 Ratings
Scheduling	7.00 Ratings	9.80 Ratings	8.00 Ratings
Workflow Automation	7.00 Ratings	9.20 Ratings	00 Ratings
Team Collaboration	5.00 Ratings	10.00 Ratings	10.00 Ratings
Support for Agile Methodology	4.00 Ratings	8.80 Ratings	9.00 Ratings
Support for Waterfall Methodology	8.00 Ratings	9.00 Ratings	00 Ratings
Document Management	6.00 Ratings	9.20 Ratings	00 Ratings
Email integration	7.00 Ratings	9.10 Ratings	00 Ratings
Mobile Access	9.00 Ratings	8.00 Ratings	8.00 Ratings
Timesheet Tracking	7.00 Ratings	9.70 Ratings	9.00 Ratings
Change request and Case Management	6.00 Ratings	8.10 Ratings	00 Ratings
Budget and Expense Management	5.00 Ratings	8.10 Ratings	00 Ratings

Professional Services Automation

Comparison of Professional Services Automation features of Product A and Product B
	OmniFocus 2.7 Ratings 96% below category average	Smartsheet 7.9 Ratings 2% above category average	todo.space - Ratings
Quotes/estimates	7.00 Ratings	8.10 Ratings	00 Ratings
Invoicing	1.00 Ratings	7.50 Ratings	00 Ratings
Project & financial reporting	2.00 Ratings	8.70 Ratings	00 Ratings
Integration with accounting software	1.00 Ratings	7.40 Ratings	00 Ratings

Best Alternatives
	OmniFocus	Smartsheet	todo.space
Small Businesses	Stackby Score 8.9 out of 10	Stackby Score 8.9 out of 10	Stackby Score 8.9 out of 10
Medium-sized Companies	InEight Score 8.2 out of 10	InEight Score 8.2 out of 10	InEight Score 8.2 out of 10
Enterprises	InEight Score 8.2 out of 10	InEight Score 8.2 out of 10	InEight Score 8.2 out of 10
All Alternatives	View all alternatives	View all alternatives	View all alternatives

User Ratings
	OmniFocus	Smartsheet	todo.space
Likelihood to Recommend	8.0 (0 ratings)	9.3 (0 ratings)	10.0 (0 ratings)
Likelihood to Renew	10.0 (0 ratings)	9.0 (0 ratings)	- (0 ratings)
Usability	9.0 (0 ratings)	9.2 (0 ratings)	- (0 ratings)
Performance	- (0 ratings)	10.0 (0 ratings)	- (0 ratings)
Support Rating	9.1 (0 ratings)	8.1 (0 ratings)	- (0 ratings)
Online Training	- (0 ratings)	7.0 (0 ratings)	- (0 ratings)
Implementation Rating	- (0 ratings)	10.0 (0 ratings)	- (0 ratings)

User Testimonials
	OmniFocus	Smartsheet	todo.space
Likelihood to Recommend	If someone is in the Apple ecosystem, it's the best choice. Far beyond a simple task manager, OmniFocus is the only software I've found that can reliably track every aspect of one's life. If I want anything in my life to be different than it currently is, there's a place for it in OmniFocus. Incentivized Verified User Anonymous Read full review	The Smartsheet platform is extremely similar to Microsoft Excel, so if you are familiar with Excel, you will pick Smartsheet up quickly. Even if you aren't Smartsheet has a relatively simple user interface, meaning just about anyone can learn it. One thing to note is that the interface is that some may consider the interface so simple that they feel the need to look for more robust platforms. If you have a small to medium project that needs to be manages in a central hub, Smartsheet would be a great fit. If you have a very large project, I might consider looking into more advanced platforms. Incentivized Verified User Anonymous Read full review	todo.space is best suited for startups and agile teams that do not require a CI/CD integration. It's also a great tool for solo-entrepreneurs and simply individuals who need support in organising personal projects that require more than a to do list but less than a jira like software Antoine Dessart Product Manager Read full review
Pros	Managing projects at both a broad and a granular level. Allowing you to build customized views of your work. Helping you review projects that have not been looked at in while. Separating projects from different aspects of your life (e.g. work, home, consulting) Incentivized John Rougeux VP Marketing, North America Read full review	The easy to use dashboard has enabled us get comprehensive view of projects across the entire business. It has streamlined internal communication with ease of sharing information across different teams. Smartsheet automates our workflows, enhances collaboration and ensures there are no data silos. I like that it saves time for us and ensures we spend less time switching between apps. Incentivized GM Gloria Musuli Human Resources Assistant Read full review	No answers on this topic
Cons	I would really like to see graphic presentations of how I allocate my time, what categories of tasks don't get accomplished, etc. I would like to see OmniFocus include Gantt chart functionality, such as allowing me to see how long it took me to accomplish a task from start to finish. Allowing me to actually input time spent, and seeing it on a Gantt chart, would be icing on the cake. Incentivized Brad Pearce Member Read full review	Smartsheet set up is similar to Excel, yet when you upload an Excel file, things like conditional formatting are lost. Smartsheet has its own conditional formatting, and you have to reinstate the rules. It would be great if those would apply automatically once a file is uploaded Some Smartsheet management and access rules can take some tweaking to work properly. This may be a case of offering more info to admins so they can apply these better and with more efficiency Incentivized Verified User Anonymous Read full review	No answers on this topic
Likelihood to Renew	Over the past 4 years of use I still haven't found any product that comes close in terms of capability Incentivized AS Ash Sharma Director Read full review	Smartsheet has made my work life easier. Reduced my email *significantly*. Smartsheet and SaneBox have got me leaving the office with 0... Yes 0 emails in my inbox. My inbox would reach 150-250 email per day. Smartsheet brought that number down significantly and SaneBox took it the rest of the way. Do yourself a favor and check out SaneBox, too. Kris Walsh Senior Marketing Manager Read full review	No answers on this topic
Usability	This is a super usable tool to use. I really like the front-end user experiences, which makes using it really clear Verified User Anonymous Read full review	Smartsheet is very easy to learn. However, while I have been able to pick it easily, Microsoft Excel and Project super users that I have trained on Smartsheet get bogged down in the differences and can find it frustrating. Explaining the differences ahead of time and why Smartsheet is being chosen instead of a different software seems to counteract those reactions Incentivized Meghan M. Prentiss Program Assistant, Epidemiology Planning and Communications Division Read full review	No answers on this topic
Support Rating	I have not had to call support for this product, so I don't really have any specific experience in that regard. I guess the good news is that the product has worked as advertised, so I haven't needed the support! Incentivized Brian Bliss Freight Agent \| Transportation Broker \| Truckload Broker Read full review	They're a smaller company but they've always given great service when we rarely need to reach out. Pretty good online content but a bigger user base would help to produce more content in a self-sufficient community much as we see with Salesforce. To be fair we haven't needed their direct customer support very often. The sales guys are nice and not too pushy! Incentivized Verified User Anonymous Read full review	No answers on this topic
Implementation Rating	No answers on this topic	Work with the Smartsheet support team to get the best overall. If no one in your organization has used Smartsheet before, the support team will get things started. We had a couple of people who had used this product before and it was a great help in getting our framework together how we wanted to use it. Verified User Anonymous Read full review	No answers on this topic
Alternatives Considered	OmniFocus is built for the user with a lot going on - consequently, it does a great job at organizing lots of things in a manageable workload. It's perfect for taking a project and breaking it down into small tasks for yourself or teams. Once you get past the learning curve, it's quick at adding new tasks. Overall, it's an excellent product. Incentivized Rob Gokee Composer Read full review	Smartsheet is a dedicated project management tool that is built on spread sheet principles. When compared to Microsoft's own offering, Smartsheet came out on top in some areas like dedicated project management features vs having to build custom features to Microsoft 365. However when you compare them on price, Microsoft 365 definitely has more value than Smartsheet. Incentivized Abigail Selebe Freelance Consultant Read full review	No answers on this topic
Return on Investment	OmniFocus keeps our tasks moving forward. Using a free script you can search all your current projects for projects that have no next step assigned to it to ensure nothing falls through the cracks. When we serve our clients, the attention to detail we are able to give them comes from accurate tracking of what we need to deliver. We complete projects 25% faster than before and we can see where the bottlenecks are immediate. We have also been forced to document tasks in a more concrete manner which allows for better execution. Incentivized Verified User Anonymous Read full review	Our positive ROI has decreased the overall cost in project management as it reduced the amount of MS project licenses we needed. We have also seen a positive ROI on using the cloud storage and it automatically supports proper version control. Incentivized JB Jesse Bickel Sr. Project Manager Read full review	No answers on this topic
ScreenShots			todo.space Screenshots