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OmniFocus

Score8 out of 10

31 Reviews and Ratings

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What is OmniFocus?

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.

Categories & Use Cases

Key Features

Learn about the best (and worst!) features OmniFocus has to offer, as determined by TrustRadius' reviewers.
Based on 31 ratings of OmniFocus's features
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Top Performing Features

  • Mobile Access

    Mobile access is the ability to access the software from a smartphone or tablet.

    Category average: 7.6

  • Task Management

    This includes the ability to plan, track, collaborate and report on tasks.

    Category average: 9

  • Support for Waterfall Methodology

    Waterfall methodology is a tradition development method that is linear and sequential.

    Category average: 7.9

Areas for Improvement

  • Project & financial reporting

    Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance

    Category average: 7.8

  • Invoicing

    Ability to create, manage and send invoices to clients during or after completion of a project

    Category average: 7.7

  • Integration with accounting software

    Real-time, two-way sync with accounting or financial software to facilitate project and financial reporting

    Category average: 7.5

Reviews

What users are saying about OmniFocus.
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Great tool

Verified User
Manager in Product Management (10,001+ employees employees)

Use Cases and Deployment Scope

We use it to help organise key tasks, drive productivity and focus, share and shape outcomes. The big issue we had was productivity and focus and OmniFocus has helped us to drive towards that.

Pros

  • Productivity
  • Getting things done
  • Focus
  • Clarity

Cons

  • Better intregrations
  • More visualisations
  • Data

Return on Investment

  • Freed up time
  • Faster deliverables

Usability

Alternatives Considered

Smartsheet, Trello and monday.com

Other Software Used

Slack, Miro, Apple Keynote

OmniFocus Keeps You Focused on What's Important

Incentivized
Rob GokeeView profile
Composer in Professional Services at Rob Gokee Music (1-10 employees employees)

Pros

  • Repetitive tasks
  • Organization of tasks by Folder and Project
  • Consistent updates and improvements

Cons

  • Most expensive task manager on the market
  • Can be daunting if you're a new user
  • Needs the ability to attach files and handle hyperlinks smoother

Return on Investment

  • Saves time
  • Overall is cheaper than hiring an assistant to keep track of this stuff for me
  • Keeps me from forgetting tasks or missing appointments (calendar integration)

Alternatives Considered

Microsoft Project, Todoist: To-Do List & Task Manager and myTaskEasy

Other Software Used

Avid Pro Tools, Cubase, Ableton Live, Logic Pro X

OmniFocus a great tool for GTD followers

Incentivized
Ryan StaselView profile
IT Operations Manager at University of Oregon: School of Journalism and Communication (1001-5000 employees employees)

Pros

  • Task management
  • Syncing to mobile and other computers

Cons

  • Learning curve is a little higher than some basic task tools.
  • Cost is a little high given some "free" tools that are available (Microsoft Tasks is looking more and more appealing).

Return on Investment

  • For me, it's been a great ROI. I get more done and spend less time every morning wondering, "what was I going to do today?"

Alternatives Considered

Microsoft Office 365

Other Software Used

Jamf Pro

OmniFocus overview from a small business/personal perspective

Incentivized
Brian BlissView profile
Freight Agent | Transportation Broker | Truckload Broker in Sales at Armstrong Transport Group (1-10 employees employees)

Pros

  • Brainstorming
  • Project planning

Cons

  • The initial setup can be a little cumbersome.
  • Mobile integration is lacking.

Return on Investment

  • It has been a good tool for my intended purpose (capturing ideas and project roadmaps).

Alternatives Considered

Todoist and Evernote

Other Software Used

Todoist, Evernote

Great, but would be better if it were multi-platform

Incentivized
Che OdomView profile
Marketing and Business Administrator in Marketing at Rabren General Contractors, Inc. (51-200 employees employees)

Pros

  • Maintains to do lists
  • Breaks projects into meaningful tasks
  • Reminders
  • A place to store important ideas and thoughts to come back, review and assign tasks to.
  • Integration with other apps and products.

Cons

  • Would love to see OmniFocus come up with an App that works with Windows so that it could sync for multiplatform users, that is a HUGE blind spot for me personally right now.

Return on Investment

  • It has increased productivity.
  • I hope to implement other areas of OmniFocus as they make sense for our business but I am not as familiar with its additional tools and integrations.

Alternatives Considered

Microsoft 365 Business

Other Software Used

Todoist, Prolog, Vista by Viewpoint