My Digital Umbrella

My Digital Umbrella is a cloud-based payroll software suite designed to streamline and automate payroll processes for businesses of all sizes. According to the vendor, this solution caters to various professions and industries, including recruitment agencies, umbrella companies, end clients, PSC directors, and internally payrolled staff. With a wide range of features and functionalities, My Digital Umbrella aims to simplify payroll management and ensure compliance with tax regulations.

Key Features

API Portal: According to the vendor, the My Digital API Portal seamlessly integrates existing business systems into the payroll engine or any other module. This feature allows for customized business platforms by integrating with CRM and other systems, enhancing the efficiency of the supply chain between recruitment agencies and umbrella companies.

Onboarding: The People Hub framework provides a centralized contractor data management system, allowing for easy onboarding of new leads with minimal information. Integration with Signable and Adobe Sign simplifies the process of sending contracts and starter packs. Contractors can access pay illustrations, view outstanding actions, and store files in a document repository, according to the vendor.

CRM: My Digital Umbrella offers a customizable multi-tiered customer management software, aiming to enable efficient tracking of the customer's sales journey. The People Hub framework provides quick access to contractor data, while the cloud-based system allows access to records from anywhere. The vendor claims that a clear timeline of notes and tasks is available for each customer, along with a calendar view and personalized dashboard for effective task management.

Payroll: The cloud-based payroll software, according to the vendor, is accessible from any internet-connected device. It aims to ensure accurate payroll runs and timely submission of FPS data to HMRC. The full auto-enrolment module simplifies pension duties, and integration with HMRC enables the application of tax code and student loan changes. The Employee Portal allows employees to access payslips and submit expenses online.

Financials: My Digital Umbrella offers a comprehensive suite of accounting tools integrated within the software, according to the vendor. This includes automated bank reconciliation, credit control, and net wages reconciliations. By integrating payroll data and accounting data, businesses can assess their true financial position at any given moment, streamlining financial tasks and maximizing efficiency, as claimed by the vendor.

Reporting: The integrated business intelligence toolset, powered by Amazon Quicksight, aims to enable the creation of insightful reports to uncover strengths and weaknesses in operations. Automated data sync ensures instant access to up-to-date business information, according to the vendor. The customizable interface and visually appealing data visualizations provide a user-friendly experience, while secure data sharing ensures client access only.

IR35: My Digital Umbrella provides a flexible IR35 testing tool that caters to umbrella companies, agencies, and end clients, according to the vendor. Users can customize questions, weightings, and outcomes for IR35 assessments, supporting job role and assignment level assessments. The vendor claims that IR35 determinations can be distributed up and down the supply chain, with assessments stored in the cloud within the contractor record.

Expenses: Integration with the umbrella payroll software allows contractors to easily claim and track expenses through a mobile app or portal. The feature includes receipt imaging for easy expense approval, mileage claims accuracy through a postcode tracker, and the ability to post expenses to specific account codes at the point of claiming, according to the vendor.

App: The vendor states that the mobile app environment brings contractor portal functionality to Android and Apple devices. Contractors can conveniently submit and view expense claims, access tax year summaries, view pay history, and download payslips. The user-friendly interface and intuitive controls aim to enhance the user experience, at no cost to the contractor.

Contractor Portal: The employee portal caters to PSC directors, umbrella contractors, and internally payrolled staff. It allows for the submission of timesheets and expenses, viewing of payslips, P45, and P60, and requesting new assignments. Customizable privileges ensure appropriate access levels for each user, and an agency portal is available for agencies to view the status of referred contractors, according to the vendor.