My Meetings

My Meetings is a software designed to digitalize board meetings and corporate meetings, aiming to enhance the efficiency and organization of these meetings. According to the vendor, this solution is suitable for companies of all sizes, from small businesses to large enterprises, and is utilized by corporate executives, board members, legal professionals, compliance officers, company secretaries, and corporate governance professionals across various industries.

Key Features

Digitalize CdA and Corporate Meetings: According to the vendor, My Meetings streamlines the organization and management of board meetings and corporate meetings by digitizing the entire process. It allows users to create and manage meetings from a single platform, making it easier to schedule, coordinate, and track meeting details. Additionally, the software centralizes all meeting-related documents, including agendas, minutes, and supporting materials, for easy access and reference.

Efficient Meeting Creation: The vendor claims that My Meetings simplifies and expedites the creation of board meetings and corporate meetings. Users can easily set up meeting details such as meeting name, participants, location, and time. The software also enables users to attach and share relevant documents and files with meeting participants. Furthermore, it can generate meeting invitations and notifications to ensure all participants are informed.

Comprehensive Meeting Management: The vendor states that My Meetings facilitates seamless communication and collaboration among meeting participants. It provides features for real-time discussions and document sharing within the platform. Users can monitor and track meeting progress, including agenda items, action items, and decisions made. The software also allows for the assignment of roles and responsibilities to participants for effective meeting management.

Automated Report Generation: According to the vendor, My Meetings offers automated report generation capabilities. It can generate comprehensive reports and summaries of board meetings and corporate meetings. The software automatically compiles meeting minutes, decisions made, and action items into a professional report. Users can customize report templates to match their organization's branding and formatting requirements. Additionally, reports can be exported in various formats, such as PDF or Word, for easy distribution and archiving.

Enhanced Security and Compliance: The vendor highlights that My Meetings prioritizes the security and confidentiality of meeting materials and discussions. The software implements robust access controls and permissions to safeguard sensitive information. It also ensures compliance with data protection regulations, such as GDPR, by securely storing and managing meeting data. Additionally, My Meetings maintains an audit trail of all meeting activities and interactions for compliance and accountability purposes.

Agenda Creation: According to the vendor, My Meetings allows users to create and manage meeting agendas. This includes adding agenda items, setting timeframes, and assigning responsible parties.

Document Management: The vendor claims that My Meetings provides a centralized repository for storing and organizing meeting-related documents, such as minutes, reports, and presentations.

Meeting Scheduling: My Meetings enables users to schedule meetings, send out invitations, and manage RSVPs, ensuring that all participants are informed and available.

Decision-Making Processes: According to the vendor, My Meetings supports decision-making processes by providing tools for voting, polling, and collecting feedback from meeting participants.

Meeting Minutes Management: The vendor states that My Meetings allows for the creation and management of meeting minutes. Users can capture action items, decisions, and follow-up tasks within the software.