Best Meeting Management Software

Meeting Management Software is used by businesses and organizations to plan, coordinate, run, and document meetings. The software provides scheduling tools and facilitates meeting invitation and acceptance tracking through its calendaring and address book integrations. It includes agenda creation and dissemination and meeting time management. Its note-taking capabilities generate meeting minutes that record decisions and identify outstanding action items. The software’s features, which sometimes include consensus tools, help maximize meeting productivity and lay the groundwork...

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1
Zoom Workplace

Zoom helps consolidate communications and collaboration in the boardroom, classroom, operating room, and everywhere. Zoom is an intelligent collaboration platform that makes connecting easier, more immersive, and more dynamic. Zoom technology facilitates collaboration through solutions…

2
Microsoft Teams

Microsoft Teams combines video conferencing software with team collaboration tools. The communications platform allows MS Office users to conduct conference calls and share files via SharePoint, and join or initiate a group chat.

3
EventPilot Meeting Platform

EventPilot is an event management software system offered by ATIV Software.

4
WorkPatterns

WorkPatterns is designed for team managements, enabling continuous 1:1 feedback, collaborative meetings, recognition, goal tracking, and workflow management all in one place.

5
Sherpany

Sherpany is a meeting management software designed for leaders and administrators. This software fosters paperless meetings, drives the focus on decision-making and strives to turn meetings into true value creators for large and midsize enterprises.

Built-in clos…

6
Loopin
0 reviews

Loopin is a collaboration platform that transforms the user's meetings into workspaces so teams can work together more seamlessly and access all relevant information in one place.

Loopin users can connect similar meetings and view past meeting recaps for a complete understanding of important discussions. The platform also automates…

7
Hugo - Meeting Notes Software

Hugo is a connected meeting note-taking, management, and sharing app that Calendly acquired.

8
Fellow.app
0 reviews

Fellow.app is meeting productivity software where teams can gather to build collaborative agendas, record decisions, and keep each other accountable.

9
Docket, Inc.

Docket is a meeting-focused workspace for collaborative agenda creation, decision documentation, and action item tracking. The platform enables teams to collaboratively develop agendas, prioritize topics and set time limits with anyone, local or remote. Docket makes recurring…

10
Parabol

Parabol is a remote retrospective and meeting app that generates automatic insights about team performance from online collaboration activity.

11
Avoma

Avoma is an AI Meeting Assistant, Collaboration and Intelligence platform for Sales, Implementation, and Customer Success teams.

12
Meetin.gs

Meetin.gs is a web and mobile meeting organizer for making exchange around online and face-to-face meetings.

13
adam.ai

adam.ai is a meeting management platform used to capture, manage, and share knowledge before, during, and after meetings, transform content into valuable assets, and drive successful business outcomes.

Learn More About Meeting Management Software

What is Meeting Management Software?

Meeting Management Software is used by businesses and organizations to plan, coordinate, run, and document meetings. The software provides scheduling tools and facilitates meeting invitation and acceptance tracking through its calendaring and address book integrations. It includes agenda creation and dissemination and meeting time management. Its note-taking capabilities generate meeting minutes that record decisions and identify outstanding action items. The software’s features, which sometimes include consensus tools, help maximize meeting productivity and lay the groundwork for successful meeting results.

Web and Video Conferencing Software and cloud-based Collaboration Tools sometimes include meeting management features. Meeting management tools that do not support web and video conferencing sometimes offer integrations with those platforms. Board Management Software is a specialized use case for meeting management software.

Meeting management software is used by administrators, managers, and meeting hosts.

Meeting Management Software Features

Meeting Management Software includes many of these features.

  • Agenda builders
  • Collaborative agenda creation and editing
  • Scheduling and recurring meetings
  • Invitations, alerts, and reminders
  • Agenda and meeting template libraries
  • Meeting task management
  • Meeting material management
  • Meeting requests and review
  • Attendee profiles and meeting roles
  • Attendance tracking
  • Time management, automated agenda, timers, and meeting timeline tracking
  • Speaker queue
  • Consensus tools and trackers
  • Motions and voting
  • Note capture and tracking
  • Minute recorders
  • Audio recording
  • Meeting dashboard
  • Decisions, action items, and issue reporting
  • Action item task management
  • Meeting satisfaction surveys
  • Effectiveness reporting
  • Minutes and report distribution
  • Calendar, address book, online communication tool, and email integrations
  • Web and video conferencing integrations
  • Office productivity suite and project management tool integrations
  • Multi-browser and device support
  • Mobile access

Meeting Management Software Comparison

Consider the following when purchasing meeting management software.

Use cases: If your meetings occur online to support remote work, consider web and video conferencing tools that include robust meeting management functionality such as Lucid Meeting. If you require boardroom meeting management, dedicated software such as Boardable is available. Peoplebox focuses on supporting one-on-one collaborative meetings.

Integrations: Some meeting management software such as Fellow and Meetin.gs integrate with popular web and video conferencing platforms. Many vendor products provide integrations with Microsoft and Google office suites and communication tools such as Slack.

Security: Meeting management software that will be used for meeting agendas that include proprietary or sensitive information should be evaluated to ensure the software complies with their organization’s security standards.

Pricing Information

Introductory pricing begins around $20 a month with business pricing ranging up to $200 and more. Enterprise-scale meeting management software will require obtaining a vendor price quote. Limited free versions are available. Free trials are also available.

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Frequently Asked Questions

What does Meeting Management Software do?

Meeting management software supports the planning and conducting of business meetings. The software schedules meetings, distributes invitations, creates agendas, includes meeting time management, and records and publishes meeting minutes and reports.

What are the benefits of using Meeting Management Software?

Meeting management software streamlines meeting preparation, allowing meeting hosts to conduct business meetings efficiently and effectively. This makes meetings more productive and promotes successful outcomes. Post-meeting features help ensure that critical decisions are communicated to attendees and stakeholders and that action items and issues will be followed up.

How much does Meeting Management Software cost?

Pricing begins at around $20 a month and ranges to over $200 a month. Enterprise-scale solutions require a price quote. Limited free versions are available. Free trials are also available.