Notion Reviews and Ratings

Use Cases and Deployment Scope

We leverage Notion as an internal Wiki and to centrally manage all of our SoPs. We had previously used it as a broader productivity and communications platform within our organization but found that it was almost too flexible. Pairing it back to be our Wiki and hub for SoPs has helped keep everything centralized. It's easy for the team to manage and edit.

Likelihood to Recommend

We originally implemented Notion with the intention that it would be our "everything platform" because of its flexibility. We did however end up finding out that there is such a thing as having too much flexibility as it quickly became a wild hub of different dashboards, pages, templates, etc. In the end we paired back our usage and focused on using Notion as a Wiki and hub for all of our SoPs (Standard Operating Procedures) for this it has been very valuable. Its easy for the team to create and update this content while maintaining a consistent look and feel. The content is also easily searchable and now that we have defined uses we have created a good library of templates.

Use Cases and Deployment Scope

I've used Notion on and off for years to keep my marketing business organized, and help clients understand project scope, progress, and deliverables. I also use it to organize contractors and keep people aligned with goals.

Notion's customizability is a big help, since each of my projects is bespoke to the client's needs.

Likelihood to Recommend

If you want a customizable solution that can be adapted for just about any scenario, I recommend using Notion.

If you need a solution that's easy to share with people outside your organization, Notion is great and allows individual or team permission-setting.

If you want a turnkey solution, Notion might not be the best since it requires a fair bit of set-up. There are templates that can be purchased to handle this, but I haven't found them very helpful.

Use Cases and Deployment Scope

We use Notion to manage our client processes. It allows us to organize each client's workflow by mapping out the necessary tasks and their respective deadlines. We can see what needs to be done for each client, whether any tasks are overdue, and organize ourselves to ensure good service and smooth progress for every case.

Notion also enables effective self-management of time and tasks, allowing team members to keep track of everything, avoid forgetting important items, and increase both personal and project productivity.

Likelihood to Recommend

Notion is great for organization and productivity. It is less suitable when there is a large amount of information and data.

Use Cases and Deployment Scope

Notion is primarily used for personal note taking and documentation. This could be for meeting minutes, project planning or just general day to day notes. Typically mostly for things that don't require formal documentation that is to be distributed.

It is easily accessible across various devices (desktop/ mobile), which makes it ideal for moments that require quick access.

Likelihood to Recommend

Notion is really well suited for those moments where you just need something to quickly document your thoughts.

I often have a single page that I use as sort of a continual notebook that I can look back if needed.

I also use it for documenting specific events, like meeting notes, training courses or a scratchpad for a specific project / topic.

It is less appropriate for formalised documentation or situations where you would want to publish / share a document around.

Use Cases and Deployment Scope

As part of a legal team, I personally use Notion to organize internal legal documentation, maintain case trackers, and create structured repositories for research memos. More than any one else, I use Notion as my personal tracker for tasks and timesheet.

Rest of the team also uses it, but not nearly to my extent.

Likelihood to Recommend

It is incredibly helpful for internal team organization and some level of cross-functional collaboration. But I would not rely on it for secure legal document storage or complex contract lifecycle management. Works well as a lightweight legal wiki or project hub. Mostly for very small teams or personal use.

Use Cases and Deployment Scope

I use Notion with my research team for 1.) Organizing tasks and responsibilities for collaborative writing of funding proposals; 2.) Keeping an overview of the team's current and past projects; 3.) Collaborating on developing research methodologies with external collaborators (guests); 4.) Organising deliverables and keeping track of meeting notes as part of a startup incubator I am taking part in; <span style="font-size: 1rem;">and </span><span style="font-size: 1rem;">5.) Organising literature for my PhD. Notion allows us to address the key challenge in our research work – managing who's responsible for what and keeping track of the progress.</span><div><div>

</div><div>We mostly make use of the Gallery view in the pages and subpages, as well as the drop-down menus, preferably with tagging so that the relevant persons can easily read what's needed.</div></div>

Likelihood to Recommend

I've been suggesting Notion to research and business colleagues for the purpose of organizing tasks and collaborative writing. People mostly appreciate the interoperability in terms of embedding other software but for those only working with texts and collaborative writing, it is a nightmare. Not very interoperable. Generally, the startup and business community has given me great feedback on their use of Notion.

Use Cases and Deployment Scope

We use Notion to organize daily and project tasks and plan content for all social platforms.

Likelihood to Recommend

It is a great tool for planning and organizing tasks and allows us to keep track of what is being done. On more complex pages, where there are many tasks, it is not feasible to use Notion itself to store information.

Use Cases and Deployment Scope

It's excellent for organization, I work in a company with information products so it's essential when it's time to launch something, or even when it's not, to help with the organization of what I need to do, the moment, the deadline I have, so I just have to say that I love using the platform, it's perfect for both work and personal life, I also organize myself personally through it, with objectives that I need to achieve! So thank you very much for existing Notion!

Likelihood to Recommend

Look, Notion is great when it comes to organizing your life — like setting up a hub for everything in your company, planning content, studying, or even managing personal projects. It's flexible, beautiful, and you can customize everything to your liking.

However, there are some things it doesn't do so well... For example: it can't be used as a heavy-duty company management system (like logistics), nor as a team messaging app (like Slack), much less for more professional financial control or a CRM full of automations. That's when it gets complicated.

In short: Notion is great for organizing ideas and projects, but it's no substitute for more specific tools when things get more complex.

Use Cases and Deployment Scope

I use Notion to keep track of incoming clients using a service that is fulfilled through a third party. We are able to update each Clients card and speak back and forth there to keep updates in one location.

Likelihood to Recommend

Well suited for status tracking, keeping updates in one place, and being used with multiple team members from different locations

Less appropriate for anything needing styling/aesthetic options

Use Cases and Deployment Scope

I use Notion to organize all my client work. It helps me create monthly content calendars, keep track of meetings, manage to-do lists, and track tasks. It has solved the problem of managing many tasks and projects at once. I also use it to track progress on what needs to be done so I don’t forget anything.

Likelihood to Recommend

In my experience, Notion is one of the great for organizing everything in one place. I use it to plan content calendars, track tasks, and manage projects smoothly. It’s super helpful for keeping meeting notes so that my clients can check it and edit or add comments. Sometimes, I feel that the lack of offline access can be frustrating when the internet is unstable.