RMail® is the e-security platform by RPost®, that specializes in email encryption for privacy and compliance, e-signatures, legal e-delivery
proof, secure file sharing, email impostor protection, document rights
management, and AI-infused services to prevent data leaks and human e-security
RMail installs into one’s existing
Microsoft 365 Outlook, Gmail, Salesforce.com, or other email and business
Install an RMail App
Sender Selects: sender clicks the RMail “Send Registered” button and selects send
RMail Recommends™: AI-infused prediction technology that, based on message criteria,
automatically sensitizes senders, training them in-the-moment of sending, as to
what RMail features should be applied to that message, and then sends with the
recommended email protections.
Enable the RMail Gateway
Secure Email Gateway: RMail Gateway is a suite of inbound email protections along with specialized
outbound data leak and information protection services. Based on message
metadata and administrator rules, RMail Gateway determines which messages
should be sent with which added RMail features (i.e., encryption, type of
encryption, certified e-delivery, for recipient e-signature, and more) and
automatically sends the message in that manner, returning a certified record of
e-delivery and privacy compliance for each sent message.
RMail is best for…
RMail’s transmission e-security services
are most often used by businesspeople or business systems that send important,
sensitive, or consumer-regulated information. These RMail services are
generally applied to those messages where the sender needs functionality beyond
standard email in terms of (a) easier to use and more automated email
encryption for privacy compliance, (b) returning a verifiable proof record of
who said what to whom by email, (c) assurance and peace of mind related to
delivery and open status of important and time-deadline email, (d) need a
timestamped proof of content delivered, (f) need to share large files securely,
or (g) need to easily obtain a recipient e-signature on a sent document.
Main RMail transmission-centric
Registered Encryption™ email security automatically delivers email in a unique way to each
recipient, creating the simplest user experience for the recipient while also
returning auditable proof of privacy and compliance to the sender -- going far
beyond basic TLS and link-retrieval systems. RMail includes different levels of
encryption for when it is important to keep messages private from a recipient’s
email administrator or other insiders.
Registered Email™ certified
e-delivery tracking and proof provides email
open/delivery tracking and evidence, with timestamped proof of original content
legally delivered. It returns a court-accepted timestamped Registered Receipt™
email without requiring any recipient action.
Secure Large File Share -- senders can attach and track up to 1GB
of files from Outlook or the RMail Web app. Senders can send securely to any
recipient with encryption and configurable self-purging options (from 1 to 90
days) in a one-time online storage box that eliminates the risk of download
recipients being able to see sender’s cloud storage file structure.
RMail E-Sign and RSign are web-based electronic
signature services. RSign enables signers to complete and sign
documents using any desktop or mobile web browser in an intuitive, guided
Disappearing Ink™ and ViewProof™ -- senders can tag certain parts of an email message to disappear
from within the email after delivery after a designated amount to time since
sending, number of views, or time per view. Senders can receive verifiable
proof that the recipient has viewed selected tagged parts of an email.
Redact Reply™ – senders can redact particularly sensitive text in a sent message
such that if the recipient replies, that sensitive text is automatically
removed from the reply email thread.
SideNote® service – append a private “sticky note” to a
copied or blind copied recipient, so they have context as to why they were
copied, and with Disappearing Ink™ enabled, that note can be set for
one-time-view and to disappear from the recipient inbox after.
Main RMail application-centric features:
RMail Recommends™ AI-infused data leak protection -- automatically trains
senders on which messages should be treated with special care, and have special
RMail features applied, in-the-moment of sending. Dynamically adapts to prevent
data leaks and automate email encryption.
Right Recipient™ data shield – dynamically adapting service that, if a message is
detected to contain sensitive content, automatically reviews the recipient
addresses before transmission, determines if the sender should be prompted to
verify that they really want to send sensitive information to the particular
recipients, and then applies the appropriate level of encryption to the message
enroute if sent.
Anti-Whaling™ email impostor
protection – RMail for Outlook includes patent
pending Anti-Whaling technology that prevents targeted ‘spear-phishing’
detection specifically designed to prevent Business Email Compromise and CEO
Fraud impostor email and other lures.
RMail Wire Fraud Protection™ is a specialized service to assure the right message is sent to the
right recipient, with options to apply message-level encryption automatically
if the message is related to bill payments, invoices, or wire transfers.
RMail Protected Documents™ is a specialized document encryption service that makes it easy for
senders to apply protections to any document that live within the document
itself, so the sender may at any time after transmission, track views, restrict
to certain verified viewers, restrict functionality on the document (edit,
print, watermark), or kill the document so that it can no longer be viewed by
certain or anyone after a time period.
RMail offers options for deployment
(a) secure email gateway product for
inbound and outbound email security automation running at the email perimeter,
as well as its
(b) email security app for
specialized email security needs, running installed in the sender’s email
(c) message-and-document-level data
protection that embeds access rights management, information blocking and
retrieval, and other security into parts of email messages and onto documents
whether or not the document is attached to an email or otherwise shared (adds
encryption to track and prevent unauthorized access to email content before or
after it has been sent and additionally helps prevent accidental data loss due
to misdirecting email to the wrong recipients).
As an additional benefit, the RMail
email security app is AI-infused to provide automated “in-the-moment”
security training and user sensitization, with dynamically adapting
recommendations to apply certain security features to a particular message or
behind-the-scenes automatically applying certain features.
Generally, these are deployed individually
or combined; or complementing other third-party inbound security services.
(a) RMail secure email gateway is a
perimeter email security service offering (standalone only for inbound, or
outbound, or both). Some implement our outbound services only while maintaining
other (existing) inbound service so we can complement; or
(b) RMail email security app is a
client-based plug-in (which includes very specific inbound protections (not to
replace other inbound, but to complement) plus very robust outbound (including
AI security automation, etc.); or further,
(c) RMail may be deployed with both RMail
Gateway secure email gateway and RMail secure email app client-based plug-in;
(d) RMail message-and-document-level data
protection may be automated within the RMail Gateway secure email gateway and
RMail secure email app and/or accessed separately though the RMail web app.
Frequently Asked Questions
What are three differentiators against other
similar sounding products?
RMail offers unique service benefits:
1. Email encryption user experience. RMail specializes in dynamically adapting the email encryption user
experience based on the sender, content, or recipient system or needs,
providing an easier user experience for sender and recipient, which importantly
does not require recipients to have to log-in or create accounts.
2. Registered Receipt™ privacy
compliance proof. Forensic audit-ready record on a
message-by-message basis of timestamped proof of email delivery, content
delivered plus fact of email encryption privacy compliance.
3. All-in-One outbound
messaging services. RMail includes additional
security, compliance, and productivity services and settings broadening the
applicability of RMail services vis-à-vis others; including RMail’s dynamically
adapting email encryption user experience, Registered Email™ certified
e-delivery and compliance proof, electronic signature and digital forms
services, in-the-moment end user security training, Right Recipient™ sensitive
email correct-address verification, specialized Anti-Whaling email impostor
protection, SideNote® email context services, Disappearing Ink™ message content
rights management, ViewProof™ message content phrase view-detection with legal
record, secure file sharing with attachment auto-expiration, and more.
What are three differentiators against
Microsoft and Google e-security?
RMail offers unique service benefits:
1. Guaranteed Email Security. Standard Google and Microsoft
email encryption is based on opportunistic TLS security. If there is no TLS
available, the security offered may consists of adding an alert to the sender
that the recipient does not support TLS. RMail, by contrast, provides 100%
guaranteed end-to-end secure email encryption for all email recipients
automatically, regardless of TLS status, does not require recipient log-ins or
accounts, and adds features including one-click encrypted reply and encrypted
reply with attached files up to 1GB, among other feature enhancements.
2. Registered Receipt™ privacy
compliance proof. Microsoft and Google don’t
provide proof of a secure email transmission. RMail, by contrast, provides by
default, and for every RMail email transmission, a forensic audit-ready record
of timestamped proof of email delivery, proof of content delivered, and proof
of message privacy encryption compliance. This proof is critical to demonstrate
privacy or e-delivery notice compliance to auditors, or to prove to third
parties that if a claim of a breach occurred, the breach did not occur within
the responsibility of the sender (transport from sender to initial
3. No dedicated email security
specialist required. RMail automates email security
in a way that is simple for customers to configure, provision and manage. There
is no requirement for a dedicated email security specialist to manage complex
configuration settings and multiple and non-intuitive options, as is the case
with Microsoft’s advanced email security offerings. In RMail’s simplest form, a
user can install the RMail app, the admin can deploy the RMail app for a user
group, or the admin can change the email routing rules.
is a free ongoing base level of service for periodic use. Cost: $0
RMail 365 includes
all main service features for basic users. Cost: $7 per user per month.
RMail Standard includes all main service features, designed for standard business
needs. Cost: $15 per user per month.
RMail Price Overview
Per User Plans: RMail license for main features on a per user basis.
Shared Volume Plans: RMail license for a designated volume of messages shared among a
designated group of senders, automated system senders, or API automated
Any business user that sends sensitive
information, in particular those dealing with client matters (i.e., law firms),
private or regulated consumer information (i.e., insurance, banks, investment
advisory, health care), transactional, financial, strategic, or personnel
related business information (finance, accounting, law, compliance, corporate,
and HR departments).
RPost® offers in e-signature and cybersecurity services, specializing in email
encryption for privacy and compliance, e-signature automation, legal e-delivery
proof, document rights management, and AI-infused services to prevent data
leaks and human e-security errors.
The vendor states that more than 25 million users have used RPost’s track, prove, encrypt, e-sign, certify, share, and protect services for
more than a decade in more than 100 countries. Their mission is to
help customers worldwide communicate and transact electronically in the
most secure, compliant, and productive ways possible and to continuously
innovate products to support their evolving needs.