75 Time Savings Over Spreadsheet Expense Reporting
June 05, 2025

75 Time Savings Over Spreadsheet Expense Reporting

Britt Burbridge | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Software Version

Collect

Overall Satisfaction with Expensify

We started using Expensify two years ago to report business expenses for reimbursement. Before we started using it, we employees had to fill out spreadsheets and send in PDFs of our receipts. The old system took me an excruciating 2 solid days of work per month. When we switched to Expensify, that workload dropped to less than four hours per month immediately. My colleagues across the organization reported similar dramatic shifts in workload.

Pros

  • Both app and browser interface are intuitive and easy to learn.
  • The receipt-scanning function saves hours of data entry. I work in Europe, and it even decodes foreign language/currency receipts reliably.
  • Simple to split receipts between different reimbursement accounts.

Cons

  • Sometimes the app is slow to scan receipts.
  • When splitting a receipt, you can't change all the expense's details. Instead, you need to save the split and then re-enter the split-off expense to edit the details. It's minor, but it adds an extra step.
  • Using Expensify has reduced my monthly expense reporting time burden from 16 hours down to 3 or 4.
  • It's so easy to use, I almost look forward to reporting expenses. I am far more likely to submit regular reports and get regular reimbursement since I don't dread the task.
As an end user, Expensify has saved me at least 75% of the time I formerly spent calculating, categorizing, scanning receipts, and entering data in our old spreadsheet-based process. It was intuitive and easy to learn -- the time savings were immediate, the first month we used it. As the software learns how I categorize things, the process gets easier month-by-month. Frankly, it's a joy to use.

Do you think Expensify delivers good value for the price?

Not sure

Are you happy with Expensify's feature set?

Yes

Did Expensify live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Expensify go as expected?

I wasn't involved with the implementation phase

Would you buy Expensify again?

Yes

BambooHR®
Expensify is a great time and energy saver when reporting business expenses. It's intuitive and easy to use in any situation, but is especially valuable when traveling, as you can quickly scan a receipt on the fly.

Expensify Feature Ratings

Expense Management
10.0
Employee Expense Reporting
10
Corporate Card Reconciliation
Not Rated
Payment Management
10.0
Customizable Approval Policies
Not Rated
Financial Document Management
10
Payment Status Tracking
10
Payment Audit Trail
Not Rated
Duplicate Bill Detection
10
Advanced OCR
10
Electronic Funds Transfer
10

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