Pros and Cons of Expensify 2025

Name: New Expensify: Travel and expense, at the speed of chat.
Uploaded: 2025-05-28T07:26:32.000Z
Duration: 1 min 54 s
Description: Expensify: Travel and expense, at the speed of chat.

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Learn from top reviewers

Easy to manage expenses with Expensify

Rating: 10 out of 10

June 13, 2025

IncentivizedVetted ReviewVerified User

I use Expensify for personal expense reports and to manage team expense reports and team purchases on a corporate card. We do reconciliation monthly for thousands of dollars o...

Samantha Brown

Director - Marketing

Sr Director of Brand

Everbridge

4 years of experience

Verified on LinkedIn

Expensify makes your travel life easier

Rating: 10 out of 10

June 11, 2025

IncentivizedVetted ReviewVerified User

This is the second company I founded that I chose to use Expensify for tracking our expenses. Keeping track of your expenses and having a copy of the receipts is hard when you...

Jay Tokosch

Executive - Corporate

CEO

NoteAffect

7 years of experience

Easy to use Software saves time and effort

Rating: 10 out of 10

June 3, 2025

Vetted ReviewVerified User

We use Expensify company-wide within the sales team. We use it to capture expenses via the mobile app, categorize them, and automate weekly submissions. This gives us better v...

Ferdinand Peelen

Contributor - Sales

Global Account Manager

Access Fintech

2 years of experience

Verified on LinkedIn

Satisfied with Expensify

Rating: 10 out of 10

June 3, 2025

Vetted ReviewVerified User

Expensify is fantastic. What used to be so tedious and cumbersome on OTHER expense report softwares, is now an absolute breeze! I travel 3-4 times a month for business and I a...

Scott Roffman

Employee - Sales

Business Development Representative

Elemental Machines

2 years of experience

Excellent expense management system

Rating: 9 out of 10

May 14, 2025

Vetted ReviewVerified User

The company I work for was using a spreadsheet system which was slow and open to errors; we also had to take photos of, and upload receipts individually. The whole process was...

Chase Lloyd

Manager - Engineering

Grid manager

Arise Renewable Energy UK Limited

1 year of experience

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Pricing

View all pricing

Collect

$5

Cloud

per month per user

Control

$9

Cloud

per month per user

Entry-level set up fee?

No setup fee

For the latest information on pricing, visithttp://use.expensify.com/pricing

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Starting price (does not include set up fee)

$5 per month per user

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Product Demos

Admin tour

Navattic

Employee tour

Navattic

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Features

Expense Management

Expense management features

9.4

Avg 8.1

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

9.2

Avg 8.0

9
Customizable Approval Policies
(56) Ratings
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
9
Financial Document Management
(51) Ratings
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
9.7
Payment Status Tracking
(63) Ratings
Tracks what stage payments are at in the process, from approval to receipt.
9.5
Payment Audit Trail
(47) Ratings
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
8.7
Duplicate Bill Detection
(62) Ratings
Detects duplicate invoices or expense reports to prevent double payments.
8.9
Advanced OCR
(52) Ratings
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
9.6
Electronic Funds Transfer
(45) Ratings
Funds can be transferred via EFT as opposed to paper checks.

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Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

Scan receipts - snap a photo of any receipt (or forward digital receipts to receipts@expensify.com) for automatic scanning.
Submit expenses - automate expense categorization with smart rules and schedule reports to submit on a custom cadence.
Approve reports - set up multiple levels of approval and use Guided Review to keep approvers focused on risky or outlier expenses.
Book travel - book from a global inventory of flights, hotels, cars, and trains right in Expensify.
Track mileage - log trips in miles or kilometers for tax purposes or for reimbursement.
Import cards - sync existing corporate cards to Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
Expensify Card - the Expensify corporate card creates cash back on every US purchase and up to 50% off an Expensify bill, with real-time alerts, spend limits, and admin controls.
Reimburse employees - pay back teams as soon as the next business day, across town or around the world.
Pay bills - capture details from vendor bills for automatic approval and payment.
Invoicing - create and send invoices, collect payments, and sync with accounting software.
Sync with accounting - connect major accounting packages such as QuickBooks, NetSuite, Sage Intacct, and Xero.

Expensify Features

Expense Management Features

Supported: Employee Expense Reporting
Supported: Corporate Card Reconciliation

Payment Management Features

Supported: Customizable Approval Policies
Supported: Financial Document Management
Supported: Payment Status Tracking
Supported: Payment Audit Trail
Supported: Duplicate Bill Detection
Supported: Advanced OCR
Supported: Electronic Funds Transfer
Supported: PCI Compliant Security Measures

Additional Features

Supported: Travel Booking & Management

Expensify Screenshots

Screenshot of the dashboard used to manage expenses, book travel, reimburse employees, and create expense reports.

Screenshot of corporate cards. The Expensify Card offers cash back on every US purchase.

Expensify Video

Expensify: Travel and expense, at the speed of chat.

Expensify Integrations

Expensify Competitors

Expensify Technical Details

Deployment Types	On-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating Systems	Mac
Mobile Application	Apple iOS, Android, Mobile Web
Supported Languages	English, Spanish

Expensify Downloadables

A crash course on preaccounting -- including what it is, how it works, and why it matters -- in this guide written by the Expensify team.

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $5.

Microsoft Excel, SAP Concur, and Brex are common alternatives for Expensify.

Reviewers rate Employee Expense Reporting and Payment Status Tracking highest, with a score of 9.7.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).

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Comparisons

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Reviews From Top Reviewers

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(1-5 of 167)

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Easy to manage expenses with Expensify

Rating: 10 out of 10

Incentivized

June 13, 2025

SB

Samantha Brown

Sr Director of Brand

Everbridge (Computer Software, 1001-5000 employees)

Vetted Review

Verified User

4 years of experience

Verified on LinkedIn

Pros

Mileage - I find it very easy to create a map for mileage to and from the airports when traveling for work as I live far and need to track expenses.
Sub department tracking - we use a corporate card and use Expensify for tracking purchases with great detail that includes receipts and business purposes for different parts of our departments.
Mobile app friendly - we can use the mobile app easily while traveling for adding great quality photos of receipts.

Cons

Global use - we have team mangers and team mates all over the globe and it would be great to have an icon for currency as a manager so I can identify costs and currency conversions for budgeting.
Multiple page receipts - you can only upload a PDF or multiple page receipts. Sometimes you have to go out of the tool and back in to add more pages.
Auto-scanning - auto scanning and tagging could be a bit faster with the use of new AI tools.

Easy to use Software saves time and effort

Rating: 10 out of 10

June 03, 2025

FP

Ferdinand Peelen

Global Account Manager

Access Fintech (Financial Services, 51-200 employees)

Vetted Review

Verified User

2 years of experience

Verified on LinkedIn

Pros

I take a pic on my phone of receipt immediately in the app then I can bin the receipt.
Automatic weekly submission
alert me to issues.

Cons

Easily linking card expenses and exchange rate used to amount paid/expensed. Maybe it's how we've set it up as a company but I still have to faff around.