Notion: A jack of all trades for an organization with small considerations
February 28, 2023

Notion: A jack of all trades for an organization with small considerations

Anonymous | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User

Software Version

Personal

Overall Satisfaction with Notion

Notion is a versatile and convenient software for note taking and general organization. In my company we've used it to implement a Kanban methodology and keep track of different meetings in the week, plus having a centralized point to access important documentation that is presented better here than in a word document.

Positives
  • All device sync: whether you use Notion on your laptop or on your phone, the content you create is automatically updated and available on all devices.
  • Notion API: The software distributes documentation to connect your Notion content via an API to other services you might use.
  • Tutorials and templates: Notion comes with default templates that you can use to create pages suited to certain needs. The Notion webpage also has different tutorials to become a power user easily and quick.

Negatives
  • Free use limit: Notion allows users limited access to premium features by counting the "blocks" used by the user. The problem is that there isn't a clear definition of what are "blocks" and how are they measured.
  • Random freezes: When changing between Notion and other apps on my laptop, it would freeze and show a blank screen for a couple of seconds to a minute.

Pros

  • Portable between devices
  • Extensive tutorials and documentation
  • Free templates for different use cases
  • Easy to use with a team

Cons

  • Random freezes while changing apps
  • Confusing measurement of free use of premium features by "blocks"
  • Uses OS emojis (MacOS's look better than windows but can't choose which to use)
  • Kanban board
  • Syncing between devices
  • Customized alerts
  • Better organization of weekly tasks
  • Accesible documentation withing the organization
  • Easy meeting setup
  • Easy remote workdays coordination

Do you think Notion delivers good value for the price?

Yes

Are you happy with Notion's feature set?

Yes

Did Notion live up to sales and marketing promises?

Yes

Did implementation of Notion go as expected?

Yes

Would you buy Notion again?

Yes

Notion is good for a plethora of use cases. The templates that it offers give just a few established pages for common uses but these are some of my favorites:
  • Kanban board: we use it a lot in my company to manage tasks and meetings
  • Note taking: whether in a professional or academic environment, Notion is well suited to take notes of everything regardless.
  • Software documentation: the "code" component to insert code snippets is perfect for creating tutorials and documentation for software development.
  • Finance control: I use the "my finances" template to have a proper following of my monthly transactions, which allowed me to be more responsible with my money.
  • Inventory management: Since I own multiple peripherals and general equipment, being able to have a portable inventory of all of it that includes their original value, warranty length and current state has been perfect to know when clean, maintain or straight up replace everything.

Notion Feature Ratings

Task Management
10
Gantt Charts
10
Scheduling
8
Workflow Automation
7
Mobile Access
10
Search
7
Visual planning tools
8
Notifications
8
Surveys
10
Internal knowledgebase
10
Integrates with GoToMeeting
Not Rated
Integrates with Gmail and Google Hangouts
Not Rated
Integrates with Outlook
Not Rated
Versioning
10
Video files
8
Audio files
8
Document collaboration
10
Access control
5
Advanced security features
5
Integrates with Google Drive
10
Device sync
10

Comments

More Reviews of Notion