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Notion

Notion

Starting at $5 per month per user
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Overview

What is Notion?

Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.

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Recent Reviews

TrustRadius Insights

Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management …
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I love Notion

10 out of 10
July 04, 2023
Notion is the most flexible project management/note taking do it all program I have used. It combines note-taking with the ability to …
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So easy to collab!!

9 out of 10
May 19, 2022
We use it for working in projects where we all need to collaborate and sync in real time with a global team. It helps us coordinate …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 22 features
  • Mobile Access (18)
    9.5
    95%
  • Task Management (20)
    9.3
    93%
  • Document collaboration (21)
    8.1
    81%
  • Search (21)
    7.8
    78%

Reviewer Pros & Cons

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Pricing

View all pricing

Personal Pro

$48

On Premise
per year per user

Team

$96

On Premise
per year per user

Enterprise

Custom

On Premise

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $5 per month per user
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

8.4
Avg 7.9

Communication

Features that allow team members to communicate about collaborative projects and keep each other informed of their opinions and progress.

8.7
Avg 8.0

File Sharing & Management

Features that allow collaborators to view, work on, and organize files.

8.4
Avg 8.1
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Product Details

What is Notion?

Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.

With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.

Notion features:
  • Web, desktop, & mobile apps
  • 40+ block content types
  • 50+ starter templates
  • Wikis, docs, & notes
  • Databases with rich property types
  • Table, list, calendar, kanban board, gallery, & timeline views

Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.

Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.

Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.

Notion Videos

Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks

Notion Technical Details

Deployment TypesOn-premise
Operating SystemsWindows, Mac
Mobile ApplicationApple iOS, Android

Frequently Asked Questions

Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.

Notion starts at $5.

Atlas, by ClearPeople, Showbie, and VIRNECT Remote are common alternatives for Notion.

Reviewers rate Device sync highest, with a score of 9.9.

The most common users of Notion are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(663)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.

In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.

Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.

Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.

Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.

Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.

Attribute Ratings

Reviews

(1-25 of 27)
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Arief Widyananda | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • "Content Block" based
  • A lot of content block type
  • Easy to customized
  • Cross-Platform: Web, Desktop, Mac, Mobile
  • Easy to manage sharing access
  • Mobile app needs UX improvement
  • The search function takes time if you have a lot of pages
  • Some people might think it's too technical and hard to getting used to it
  • Automation and API still in beta
Marianela Fernandez | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
  • The organization of human resources that works on multiple projects simultaneously.
  • The mechanisms offered at the 'views' level to filter the tasks to be done for each user of the project.
  • The assignment of permissions to indicate who can be notified and interact with a specific project.
  • Notifications about the delay in activities, without being very invasive.
  • The increase in integrations with third parties will always promote the adoption of the platform in companies.
  • Personalization with logos and corporate colors sometimes makes the difference when selecting a tool in a corporation.
  • Having multiple functionalities for working in manufacturing companies and with devices developed by third parties encourages other companies to select Notion as their flagship tool to offer implementation packages under alliances that favor its use.
Score 8 out of 10
Vetted Review
Verified User
  • Portable between devices
  • Extensive tutorials and documentation
  • Free templates for different use cases
  • Easy to use with a team
  • Random freezes while changing apps
  • Confusing measurement of free use of premium features by "blocks"
  • Uses OS emojis (MacOS's look better than windows but can't choose which to use)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Creating view-only link.
  • Co-editing.
  • Various views for data sources.
  • Changing grid shapes.
  • More search function versatility - being able to search a keyword and find it even in grids, lists, etc.
  • Better connections between databases.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
  • Kanban
  • Embedded media
  • Flexible digital workspace
  • slash brings up a command so you can't type anything with a slash in it
  • so many options available right within the line you're writing on -- sometimes it feels like you're driving with too many speed bumps
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Templates are available for different tasks like webpages, roadmap, planners, etc.
  • Multi-device availability - Works on web, mobile, Mac, and PC.
  • Easy to understand interface for new users.
  • Limited Integration facility - Currently it only integrates with Evernote, but more integrations are needed.
  • Custom domain connection availability for webpages created using Notion.
Jürgen Strauss | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Database and connection.
  • Search.
  • Quick formatting.
  • Embeds.
  • Native Windows app is slow and cumbersome - better to use web version.
  • Dynamic embed fields (insert title or dates in page).
  • Block selection for editing sometimes buggy.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Scalable
  • Reachable for everyone
  • Light
  • Modern UI
  • It could have a way to personalize components like do a percentage bar on a table or calendar.
  • Integrate better different componentes, like i want to link my task to my calendar so i can sincronize them
  • It could have a script componente like google sheets, on formula properties.
Stefan Boeykens | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Flexible document organisation (everything is a page, pages can have subpages)
  • Embedded tables which act as databases (tables with relations, filters and views)
  • Simple markdown structuring
  • Direct online sharing (no separate publication steps)
  • Free Personal Pro plan for academic users
  • The depth of the formulas is a bit limited (e.g., when compared to Coda)
  • No way to group rows in a Table
  • eBook export or full publishing workflows are not available (but workaround seem to exist)
Garrett Lemons | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
  • Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
  • Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
  • Learning Curve. There is a bit of learning curve to understanding how the pages can be built to your needs, especially when it comes to table creation.
  • Work History. Once an issue has been marked as "resolved," it becomes very hard to find if you need to reference something from the issue stream of conversation.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Notion is very easy to use and create content on. With other Wikis, you have to edit the page using widgets and never know what it will look like until you are done. With Notion you get to create in the same view that others will see when they view your page.
  • Notion is very clean and easy to read. There are a lot of different choices for how to format the content however you wold like.
  • The search in Notion leaves something to be desired. It can be hard to find a page unless you know exactly what it is titled.
  • The sidebar and groupings of pages on the side bar can be a bit tricky to navigate.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • General organization.
  • Easily changing a word/section into a new note for more details.
  • Creating tables with custom data functions.
  • Sometimes the data functions are difficult to get working.
  • Wish there was an option for folders to better organized.
  • Formatting does not work well when using copy/paste or exporting to another type of file or document.
Lee Bridges | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Notion is adaptable to the way your organization thinks and organizes data.
  • Notion makes sharing information with others very easy.
  • Notion allows me to keep certain things private until I'm ready to share with others.
  • Notion doesn't integrate with other services very well. It needs a public API (they've said it's coming).
  • To get the most out of it, it can be a bit of work to set up. You need a person who is passionate about it to configure things for team collaboration.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Robust: Notion is so nicely made and really robust to use
  • Databases: I love how Notion handles simple databases, allowing tons of flexibility of viewing and sorting
  • Mobile: The mobile app is really nice
  • More embeddable media types
  • Needs a refresh every morning
Chandler Elmore | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • The UX/UI of the platform is so simple and intuitive that we found the training on the platform to be almost redundant. It works how you expect it to when you expect it to.
  • It is adaptable. You need to share docs on one client across the entire team, done. Do you need folders for different phases of the project? No sweat. It is adaptable to pretty much all projects we have used it for.
  • It is cumbersome in offline mode, not unusable, just slow.
  • Can't scan a note using your phone/tablet camera, only can add notes as an image.
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