The paper free advantage
February 25, 2016

The paper free advantage

Anonymous | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User

Overall Satisfaction with OneNote

I have been using OneNote as a paperless filing system for project notes, support documentation and archival of information. This addresses the issue of limited storage space at my workstation. It is also much more efficient to search through OneNote than it was to sort through binders or file folders for information that I needed to complete my work. Another advantage is the OneNote notebooks can be saved on a shared drive allowing others to access my information for their own use.
  • OneNote allows me to print directly from my email to the notebook. This allows me to save information without needing to re-type it or to save the email off to my computer somewhere.
  • OneNote is easy to manage and organize. The pages/tabs structure is flexible and easy to manipulate once created.
  • OneNote also allows for hyperlinks to other sources of data. For example, when I need to know where the budget information comes from I can create a hyperlink that will take me directly to the final budget report.
  • Renaming a workbook, once created, is challenging. Especially if it is located on a shared drive.
  • I struggle sometimes moving a section or a page from one workbook to another workbook.
  • OneNote sometimes corrupts when moving a created workbook from a personal drive to a shared drive.
  • As our department has moved to using OneNote on a more consistent basis, the cost of paper supplies (paper, folders, binders etc.) has significantly decreased.
  • The cost of physical storage space has also decreased because there is less need to house the binders and files.
  • Employees have become more efficient and productive due to the ease of quickly finding the information they need to complete their tasks.
OneNote is well suited for the paperless work environment. It allows for storage of information without taking up physical space in the work area. If I take my laptop to a meeting I can record my notes directly into OneNote and easily refer to them later. If I do not have my laptop and need to make notes on paper I can easily scan that document and add it to my OneNote at a later date. There are occasions when working on a new project where it is easier for me to jot my brainstorming notes onto paper as I am working through a solution. However, I am then able to capture those thoughts by scanning them back into OneNote.

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