Item: PowerDMS by NEOGOV
Rating: 10
Author: Emily Gower

Overall Satisfaction with PowerDMS

Use Cases and Deployment Scope

PowerDMS is the document management system we utilize to house all of our Standard Operating Procedures, Policies, Training, Certifications, etc. The ability to edit documents in PowerDMS streamlines the process for housing documentation, as well as provides the ability to compare previous versions to currently updated copies. The ability to create a workflow, and allow permissions for certain users for various documents makes this software particularly unique and beneficial to the organization. PowerDMS is a fantastic software tool and I would recommend it to anyone.

Pros and Cons

Pros

I particularly like the function of being able to hyperlink documents within PowerDMS. For example, I can create a checklist for credentials and hyperlink the certificate or license to the checklist.
Our organization uses PowerDMS tagging to create "buckets" for various departments. The organization uses a list of about 20 tags and this makes finding documents very easy.
The ability to customize workflow is a crucial feature our organization uses in PowerDMS. I can set-up a workflow so that all users in the first stage must approve before going to the next stage, or allow everyone to view for approval at the same time. I also like that you can set an expiration date which makes it much less to keep up with when a policy or procedure needs to be reviewed. Whether that is annual, biannually, etc.

Cons

I think for those administrators who use PowerDMS often, it has to be very intuitive. However, I find that users who do not regularly use the system do not always utilize some of the efficient functionalities.

Return on Investment

Created efficient processes for approving document revision
Migrated what originally was a paper system to electronic
Accessible for any employee by logging in, employees do not have to seek out policy and procedure binders, and updated documents can be automatically sent to inboxes when updated.

Alternatives Considered

PowerDMS is far superior to any other product of its kind. I would recommend this software to anyone who has a need to organize documents and policies for an organization.

Other Software Used

Google Drive, Salesforce Lightning

Likelihood to Recommend

PowerDMS is well suited for mid to large organizations, especially those that may be geographically spread out. As a document management system, it not only operates as a cloud for housing information, but it streamlines processes for creating, updating, and sending documentation. It creates an archive of previous versions of documents and allows organizations to track training and certificates. Additionally, I find it particularly helpful that each document created has its own unique hyperlink which can be used for linking documents within the system.

Comments

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Great Product!