What users are saying about
34 Ratings
26 Ratings
34 Ratings
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Score 8.6 out of 100
26 Ratings
<a href='https://www.trustradius.com/static/about-trustradius-scoring' target='_blank' rel='nofollow noopener'>trScore algorithm: Learn more.</a>
Score 8.9 out of 100

Feature Set Ratings

  • ActiveCollab ranks higher in 2 feature sets: Project Management, Professional Services Automation

Project Management

7.4

ActiveCollab

74%
6.5

Kanban Tool

65%
ActiveCollab ranks higher in 8/14 features

Task Management

9.0
90%
11 Ratings
9.7
97%
11 Ratings

Resource Management

7.0
70%
7 Ratings
7.3
73%
8 Ratings

Gantt Charts

8.8
88%
6 Ratings
1.0
10%
3 Ratings

Scheduling

6.3
63%
10 Ratings
7.0
70%
9 Ratings

Workflow Automation

7.0
70%
1 Rating
6.7
67%
9 Ratings

Team Collaboration

8.0
80%
12 Ratings
9.1
91%
11 Ratings

Support for Agile Methodology

7.0
70%
7 Ratings
8.0
80%
10 Ratings

Support for Waterfall Methodology

7.0
70%
1 Rating
3.7
37%
6 Ratings

Document Management

8.1
81%
7 Ratings
4.5
45%
7 Ratings

Email integration

8.4
84%
8 Ratings
7.3
73%
9 Ratings

Mobile Access

3.0
30%
9 Ratings
8.4
84%
8 Ratings

Timesheet Tracking

9.9
99%
8 Ratings
7.6
76%
6 Ratings

Change request and Case Management

8.8
88%
7 Ratings
7.6
76%
7 Ratings

Budget and Expense Management

5.9
59%
6 Ratings
3.0
30%
4 Ratings

Professional Services Automation

7.5

ActiveCollab

75%
5.8

Kanban Tool

58%
ActiveCollab ranks higher in 3/4 features

Quotes/estimates

6.9
69%
7 Ratings
6.3
63%
4 Ratings

Invoicing

6.9
69%
6 Ratings
4.7
47%
4 Ratings

Project & financial reporting

8.4
84%
6 Ratings
3.0
30%
4 Ratings

Integration with accounting software

7.9
79%
4 Ratings
9.0
90%
1 Rating

Attribute Ratings

  • Kanban Tool is rated higher in 2 areas: Likelihood to Recommend, Support Rating

Likelihood to Recommend

8.0

ActiveCollab

80%
12 Ratings
9.7

Kanban Tool

97%
11 Ratings

Likelihood to Renew

ActiveCollab

N/A
0 Ratings
9.1

Kanban Tool

91%
2 Ratings

Usability

ActiveCollab

N/A
0 Ratings
6.0

Kanban Tool

60%
4 Ratings

Support Rating

7.1

ActiveCollab

71%
6 Ratings
8.3

Kanban Tool

83%
8 Ratings

Implementation Rating

ActiveCollab

N/A
0 Ratings
8.2

Kanban Tool

82%
2 Ratings

Likelihood to Recommend

ActiveCollab

Scenarios where ActiveCollab works well 1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy. 2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks. 3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote. 4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page. 5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc Scenarios where ActiveCollab did not work well 1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that. 2) Sorting capability is not their under invoicing 3) It did not work well for larger teams 4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












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Shore Labs

Kanban is well suited for a fast-paced working environment for larger teams who want continuous communication with users. Kanban is good for rapid development and daily meetings for updates and statuses. Kanban is less suited for smaller teams or groups who don't require collaboration and constant communication with involved users. Kanban is time-consuming and it takes additional effort outside of your regular work to maintain and manage the tool.
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Pros

ActiveCollab

  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
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Shore Labs

  • It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach).
  • It provides a good collaborative space to have multiple folks commenting on multiple tasks.
  • It does a good job of managing very basic visual elements of an agile development cycle.
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Cons

ActiveCollab

  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
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Shore Labs

  • Kanban does not show the task or story clearly. You have to open the project separately to view the details of the project.
  • Kanban gives a higher level project management view but it lacks customization and personal settings features.
  • I would like to see Kanban provide mobile access to their tool, data, and board. This would be very useful for all companies and provide an increase in efficiency and productivity.
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Pricing Details

ActiveCollab

Starting Price

$7 per member/per month

Editions & Modules

ActiveCollab editions and modules pricing
EditionModules
Self-Hosted Plan$999.001
ActiveCollab Project Management$7.002

Footnotes

  1. license
  2. per member/per month

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

Optional $6.25

Additional Details

Kanban Tool

Starting Price

$5 per month per user

Editions & Modules

Kanban Tool editions and modules pricing
EditionModules
Kanban Tool On-Site Enterprise10801
Kanban Tool On-Site Team6002
Kanban Tool Enterprise93
Kanban Tool Team54

Footnotes

  1. per year per 10-user pack
  2. per year per 10-user pack
  3. per month per user
  4. per month per user

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Entry-level set up fee?

No setup fee

Additional Details

Likelihood to Renew

ActiveCollab

No answers on this topic

Shore Labs

We are more likely than not to renew our use of Kanban. Even with its limits, it still is a good product that fulfills our needs.
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Usability

ActiveCollab

No answers on this topic

Shore Labs

Again, this is a strong tool for software teams using Agile that are distributed across multiple geographies. It can be good for co-located teams too, but there are better platforms on the market like JIRA that provide a more built-out story.
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Support Rating

ActiveCollab

We have not required support for ActiveCollab as it works pretty seamlessly. We didn't have any issues with using the platform or with any billing issues. The self-service aspect of the platform is robust and easy to navigate so we have not encountered any errors that required assistance from the support team.
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Shore Labs

This is the best tool I had a chance to work with- since I started to use it I saved a lot of time and I made my work go smoothly.
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Alternatives Considered

ActiveCollab

ActiveCollab is easier to use and simpler in its setup. It has the right mix of features and simplicity. It's also project-oriented which is important for our workflow. Other tools are often too task-oriented, making it hard to track projects. Overall, ActiveCollab has a great mix of simplicity with good features.
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Shore Labs

We've only tried JIRA Agile and KanbanFlow before. Kanban Tool was the one that our team actually liked and enjoyed working with. Also - it's been much easier to get started with and to understand than some of the other two (JIRA in particular). Although JIRA has many more features that we would have possibly used, the user feedback on it was so poor we were afraid that the negativity would create time wasted and less "job satisfaction" amongst the team.
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Return on Investment

ActiveCollab

  • Allows our team to stay organized and keep conversations on tasks.
  • The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work.
  • Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).
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Shore Labs

  • Better communication and organization of ongoing projects.
  • We are a very small team, with many areas to work on. Having everything in one system gives us a lot of visibility.
  • Greatly reduced costs from using other tools that were much more expensive.
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Screenshots

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