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Score 7.9 out of 101
21 Ratings
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Score 8.6 out of 101

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Likelihood to Recommend

ActiveCollab

We have a marketing company. If you are an agency of any size and work with clients, it's easy to give your clients full access to whatever you want them to see. We allow our clients to see how their projects/tasks are going, but there is even a hidden from clients button on any task that allows you to give full visibility into any task for any and all clients.
Chris Lesner profile photo

Zoho Invoice

Works well to track your outstanding fees...
//Roland Matte profile photo

Feature Rating Comparison

Project Management

ActiveCollab
7.4
Zoho Invoice
Task Management
ActiveCollab
9.3
Zoho Invoice
Resource Management
ActiveCollab
7.5
Zoho Invoice
Gantt Charts
ActiveCollab
6.1
Zoho Invoice
Scheduling
ActiveCollab
6.5
Zoho Invoice
Workflow Automation
ActiveCollab
7.0
Zoho Invoice
Team Collaboration
ActiveCollab
8.6
Zoho Invoice
Support for Agile Methodology
ActiveCollab
6.7
Zoho Invoice
Support for Waterfall Methodology
ActiveCollab
7.0
Zoho Invoice
Document Management
ActiveCollab
8.9
Zoho Invoice
Email integration
ActiveCollab
8.0
Zoho Invoice
Mobile Access
ActiveCollab
6.8
Zoho Invoice
Timesheet Tracking
ActiveCollab
8.5
Zoho Invoice
Change request and Case Management
ActiveCollab
5.3
Zoho Invoice
Budget and Expense Management
ActiveCollab
7.0
Zoho Invoice

Professional Services Automation

ActiveCollab
6.3
Zoho Invoice
Quotes/estimates
ActiveCollab
5.7
Zoho Invoice
Invoicing
ActiveCollab
6.6
Zoho Invoice
Project & financial reporting
ActiveCollab
7.7
Zoho Invoice
Integration with accounting software
ActiveCollab
5.1
Zoho Invoice

Pros

  • They give you the source code to use on your own server.
  • It is easy to sort clients and campaigns.
  • The email notifications work perfectly when tagging and talking to people. They allow you to subscribe to tasks as well to keep in the loop on what is going on.
Chris Lesner profile photo
  • Allows us to send a quote, which automatically turns in an invoice.
  • That invoice can be paid by the client.
No photo available

Cons

  • They don' do Gantt charts well
  • Integrations aren't awesome yet
  • They don't have task dependencies
Chris Lesner profile photo
  • Quoting is somewhat limited in functionality (for example, volume discounts by customer cannot be added but rather an entire duplicate price list has to be created).
  • Seamless integration with accounting software does not exist (we have yet to figure out how to get information into our accounting package efficiently).
  • Credit card information cannot be saved by clients.
  • Cannot connect Zoho Invoice to more than one merchant account (reducing capabilities of foreign currency transactions).
No photo available

Alternatives Considered

ActiveCollab is 100% better than any of the other tools we have used. We had previously spent thousands of dollars trying out different software that was comparable, but this has been one of the best decisions we have made as a company. It's also the cheapest ongoing option, especially if you get the self-hosted version.
Chris Lesner profile photo
Before Zoho Invoice, I used Cashboard App. Cashboard App did what I needed, but it was limited as far as the reports and the types of payments I could accept. Offering a variety of payment options is important to me as a provider. It also wasn't as aesthetically pleasing as Zoho Invoice.
Robin Bull profile photo

Return on Investment

  • It has saved us a TON of money (literally thousands) in project management software.
  • It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this.
  • Positive impact on ROI based on the time it's saving compared to our previous PM software.
Chris Lesner profile photo
  • It's made it easier to see the overall picture of the money my business makes and my expenses.
  • It's made it easier for me to do my taxes as an LLC because I can run various reports to get the information I need.
  • I'm able to run reports based on clients to see which of my services are used the most and by which sorts of clients. It helps me target my growth campaigns.
Robin Bull profile photo

Pricing Details

ActiveCollab

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
ActiveCollab Editions & Modules
ActiveCollab
On-premise Edition
Self-Hosted Plan
$9991
1. license
SaaS Edition
5
$251
30
$992
60
$1993
Infinte
$2994
15
$495
1. 5 members per month
2. 30 members per month
3. 60 members per month
4. Infinite members per month
5. 15 members per month
Additional Pricing Details

Zoho Invoice

General
Free Trial
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
No
Zoho Invoice Editions & Modules
Zoho Invoice
Edition
Free
$01
Basic
$71
Standard
$151
Professional
$301
1. Per Organisation, Per Month
Additional Pricing Details