What users are saying about

Apptivo

4 Ratings

Asana

Top Rated
734 Ratings

Apptivo

4 Ratings
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Score 8 out of 101

Asana

Top Rated
734 Ratings
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Score 8.2 out of 101

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Likelihood to Recommend

Apptivo

(UPDATE: Please note that my review was for the Version 5 of their apps. They have recently updated 2 of their main apps to V6 which show a lot of improvements. The sad thing however is that many of their 40+ apps never even made to V5 let alone V6. V5 to V6 has taken over a year and only the core apps are getting attention.)

As it stands Apptivo is only useful for one person or sole trader type entities. If your business wants to use all the apps and works internationally then Apptivo will create headaches and frustration rather than increasing productivity. They may solve many of the 100+ items we provided them with free of charge in an upcoming release, but we left with a bad taste in our mouth. Countless hours lost in our business while we acted as bug finders for Apptivo while paying for the product.
No photo available

Asana

I can not be happier. My team was using Basecamp but we outgrew it. We moved to Teamwork and clients stopped using it and so did my team. We were in Teamwork for just a month and decided we needed something better. We then found Asana and it has been a breeze since. My team was far happier and ready to use it and my clients started interacting with it again. It is simple to use, yet very powerful
Barbara Carneiro profile photo

Feature Rating Comparison

Sales Force Automation

Apptivo
4.7
Asana
Customer data management / contact management
Apptivo
8.7
Asana
Workflow management
Apptivo
6.8
Asana
Territory management
Apptivo
4.5
Asana
Opportunity management
Apptivo
4.5
Asana
Integration with email client (e.g., Outlook or Gmail)
Apptivo
6.0
Asana
Quote & order management
Apptivo
1.0
Asana
Interaction tracking
Apptivo
1.8
Asana
Channel / partner relationship management
Apptivo
4.5
Asana

Customer Service & Support

Apptivo
5.7
Asana
Case management
Apptivo
7.7
Asana
Help desk management
Apptivo
3.6
Asana

Marketing Automation

Apptivo
4.5
Asana
Lead management
Apptivo
4.5
Asana
Email marketing
Apptivo
4.5
Asana

CRM Project Management

Apptivo
7.3
Asana
Task management
Apptivo
8.7
Asana
Billing and invoicing management
Apptivo
4.5
Asana
Reporting
Apptivo
8.7
Asana

Customization

Apptivo
6.4
Asana
Custom fields
Apptivo
6.4
Asana
Custom objects
Apptivo
6.4
Asana

Security

Apptivo
9.8
Asana
Single sign-on capability
Apptivo
9.9
Asana
Role-based user permissions
Apptivo
9.7
Asana

Platform

Apptivo
9.7
Asana
Mobile access
Apptivo
9.7
Asana

Project Management

Apptivo
Asana
7.8
Task Management
Apptivo
Asana
9.0
Resource Management
Apptivo
Asana
8.3
Gantt Charts
Apptivo
Asana
6.5
Scheduling
Apptivo
Asana
8.6
Workflow Automation
Apptivo
Asana
7.5
Team Collaboration
Apptivo
Asana
8.8
Support for Agile Methodology
Apptivo
Asana
8.5
Support for Waterfall Methodology
Apptivo
Asana
8.5
Document Management
Apptivo
Asana
6.7
Email integration
Apptivo
Asana
6.9
Mobile Access
Apptivo
Asana
8.0
Timesheet Tracking
Apptivo
Asana
6.1
Change request and Case Management
Apptivo
Asana
8.4
Budget and Expense Management
Apptivo
Asana
7.1

Professional Services Automation

Apptivo
Asana
6.2
Project & financial reporting
Apptivo
Asana
5.5
Integration with accounting software
Apptivo
Asana
6.8

Pros

  • Built in support for new users.
  • Basic crm works...just dont expect it do anything well beyond the basic.
  • Price.
  • Google Apps integration is better than a lot of the competition who charge and anwful lot more.
  • They are open to and try adapt quickly based on customer feedback.
No photo available
  • Project management and workflow
  • Create customized lists of tasks and reminders.
  • Employee activity tracking
  • One-time solution for project tracking
Jestin Sebastian profile photo

Cons

  • Homescreen claims to be the center of the application however the sub sections are mostly flawed or do not function as one would expect.
  • The built in email client kinda works but depending on which section of the app you are in the default font will be different from your signature. Also you cannot add a cell phone to staff signatures. I asked about this for months. It was never fixed. When will CRM companies learn that email is STILL the center of many business. It is unacceptable to have different fonts in the same mail and signatures that change from client to client.
  • They frequently messed up our contact data.
  • Multi currency exists on invoices but not on other apps.
  • Fragmentation with their apps....some apps are still on version 3 some on 4 and some on version 5. This means you are forced to deal with 2 or more different user interfaces within the same app.
  • No consistency between the apps.
  • Often there is little or no integration between the apps inside Apptivo.
No photo available
  • The layout of Asana is a little intense and could be cleaned up a bit to provide a cleaner, more focused look.
  • Can't drag and drop all tasks from one subtask to another.
  • Would be nice if one subtask could live in two tasks (similarly that one task can live in multiple projects).
No photo available

Likelihood to Renew

No score
No answers yet
No answers on this topic
Asana10.0
Based on 32 answers
Big fan of Asana. There are many free tools out there so difficult to take on more cost when we have free tools we can use
Ian Mortimer profile photo

Usability

Apptivo2.7
Based on 1 answer
Our uses kept running into bugs that stopped them from doing simple things like creating a contact or selecting an item from a custom drop list which is required to save the contact or item. This of course is after time was spent filling out all the previous data which gets lost when you cannot complete the form. This is just one example of many.
No photo available
Asana6.0
Based on 5 answers
This is the best task management App for teams I have used
Ronen Soreq profile photo

Reliability and Availability

No score
No answers yet
No answers on this topic
Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo

Support

No score
No answers yet
No answers on this topic
Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available

Implementation

Apptivo3.6
Based on 1 answer
If you are starting a business and want a free app or nearly free app that can grow with you....then apptivo could be for you. However if you grow faster than them then you will be quickly seeking alternatives
No photo available
No score
No answers yet
No answers on this topic

Alternatives Considered

Sellsy is the app that comes closest in terms of feature set. It is a lot more expensive but even with its flaws and terrible Google integration is still is a measurably better product in terms of taking care of your business. Unfortunately for Apptivo it tries to do everything with its 40+ apps but not one of those apps succeed in being great when compared to the competition. The competition in all cases are much more expensive than Apptivo but it is a case of you get what you pay for.

Solve360 is probably the best Google integrated crm product on the market today however it is not a business management platform. Work[etc] is another great platform with excellent Google integration but doesn't do stock management or multi-currency. Also way over-priced!
No photo available
We loved the fun design hacks (e.g., flying celebratory unicorns when you complete a task, Tab+B puts tabby cats on your screen temporarily; themed backgrounds). We're marketers–can you blame us?! But in all seriousness, we chose Asana over other similar products because of the detail that Asana could go into when tasking out subtasks to individuals with separate deadlines. Managers are also able to view the tasks that team members are working on to manage workload. It's also helped increase visibility of task details amongst team members to provide background on projects they might be looped into in the future.
No photo available

Scalability

No score
No answers yet
No answers on this topic
Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo

Return on Investment

  • It cost us money.
  • We lost a few hundred man hours on this. We stuck with them for a while based upon the promises received and the excellent speed at which support would reply to concerns. However fixes to the big issues still have not arrived a year later.
No photo available
  • I'm not sure how this impacts our ROI. We are able to manage our workload better and see the workload we have.
No photo available

Pricing Details

Apptivo

General
Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Yes
Entry-level set up fee?
Optional
Apptivo Editions & Modules
Apptivo
Edition
Starter
Free1
Premium
$101
Ultimate
$251
Enterprise
N/A
1. Per User per Month
Additional Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Asana Editions & Modules
Asana
Additional Pricing Details
Asana is always free for teams of up to 15 people.