What users are saying about

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Top Rated
737 Ratings

OmniFocus

16 Ratings

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Top Rated
737 Ratings
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Score 8.3 out of 101

OmniFocus

16 Ratings
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Score 9.2 out of 101

Add comparison

Likelihood to Recommend

Asana

Asana functions particularly well in scenarios with well-established teams with well-established processes and a mature SDLC. The reason is that Asana can be configured to do many, many different things, and be used in many, many different ways, and with that power comes a lot of responsibility to figure out your process before you try and automate it. It's software, not magic.
Kirk Brote profile photo

OmniFocus

1) Great for managing your work and personal activities.2) One of the best implementations of the Getting Things Done method.3) Not really suited for collaborative work management; OmniFocus is managed on a per-user basis so you can't share/assign tasks.
Ash Sharma profile photo

Feature Rating Comparison

Project Management

Asana
7.8
OmniFocus
6.0
Task Management
Asana
9.0
OmniFocus
9.8
Resource Management
Asana
8.3
OmniFocus
5.1
Gantt Charts
Asana
6.5
OmniFocus
1.0
Scheduling
Asana
8.6
OmniFocus
7.7
Workflow Automation
Asana
7.6
OmniFocus
6.9
Team Collaboration
Asana
8.8
OmniFocus
1.0
Support for Agile Methodology
Asana
8.5
OmniFocus
10.0
Support for Waterfall Methodology
Asana
8.5
OmniFocus
10.0
Document Management
Asana
6.7
OmniFocus
4.1
Email integration
Asana
6.9
OmniFocus
7.6
Mobile Access
Asana
8.0
OmniFocus
9.0
Timesheet Tracking
Asana
6.1
OmniFocus
1.0
Change request and Case Management
Asana
8.4
OmniFocus
9.8
Budget and Expense Management
Asana
7.1
OmniFocus
1.0

Professional Services Automation

Asana
6.2
OmniFocus
2.7
Project & financial reporting
Asana
5.5
OmniFocus
2.0
Integration with accounting software
Asana
6.8
OmniFocus
1.0
Quotes/estimates
Asana
OmniFocus
6.9
Invoicing
Asana
OmniFocus
1.0

Pros

  • Project management and workflow
  • Create customized lists of tasks and reminders.
  • Employee activity tracking
  • One-time solution for project tracking
Jestin Sebastian profile photo
  • Rich in functionality but flexible at the same time meaning that user adoption is rapid and friction-free; more exotic features and functions can be introduced over time as the user builds his/her familiarity with the product
  • Allows my users to follow their productivity method of choice (most of us are fans of David Allen's GTD method but OmniFocus isn't rigid or prescriptive in its implementation
  • Cross-device synchronisation means I can seamlessly switch from desktop to laptop to tablet to smartphone and have access to my data in real-time; this means I can always have access to the data no matter where I am or what I am doing
Ash Sharma profile photo

Cons

  • The layout of Asana is a little intense and could be cleaned up a bit to provide a cleaner, more focused look.
  • Can't drag and drop all tasks from one subtask to another.
  • Would be nice if one subtask could live in two tasks (similarly that one task can live in multiple projects).
No photo available
  • Apple-device compatible only so Windows users can't use the product
  • No web-interface available to allow me access via a web browser
  • A few features not available on iOS implementation that are available on MacOS such as being able to set projects as auto-close on last task completion - not showstoppers but minor inconveniences
Ash Sharma profile photo

Likelihood to Renew

Asana10.0
Based on 32 answers
I just can't see us getting it off of Asana any time soon, despite the many headaches it has caused us. We have too much data in there, too much time & training invested into it, too much at stake to move. If we were just starting out today, fresh, I don't know for certain that I would absolutely go the same direction, but I *think* I still would. I just haven't seen anything better yet. Maybe if Podio's support staff hadn't treated me like a worthless nuisance to them, I might feel differently, but the fact is that their task management is simply inferior to Asana's. That can't be denied, and in fact Podio said it themselves: "Tasks are a simple function. They cannot be customized. Tasks in Podio can be used for quick to-do's for you and your team members." In our operation, however, prompt task completion is a big deal; one task can't be completed until another one is done first, and closing the gaps between those tasks is critical in meeting deadlines and servicing our customers. Asana gets us there, the others don't.
No photo available
OmniFocus10.0
Based on 1 answer
Over the past 4 years of use I still haven't found any product that comes close in terms of capability
Ash Sharma profile photo

Usability

Asana6.0
Based on 5 answers
Lots of useful features, if you can learn how to use them and actually implement it across enough of the team to adapt it
No photo available
No score
No answers yet
No answers on this topic

Reliability and Availability

Asana8.4
Based on 2 answers
Working with Asana on a daily basis
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Support

Asana8.3
Based on 2 answers
They don't fix everything, but they have certainly gone the extra mile for us. When we were frustrated with a recent change that altered our default view of every project, changing it from all projects being visible to just incomplete projects being visible, they wrote a custom script to change all of our default views back for us, so we didn't have to manually click 3,000 times (we have over a thousand projects).
No photo available
No score
No answers yet
No answers on this topic

Alternatives Considered

We loved the fun design hacks (e.g., flying celebratory unicorns when you complete a task, Tab+B puts tabby cats on your screen temporarily; themed backgrounds). We're marketers–can you blame us?! But in all seriousness, we chose Asana over other similar products because of the detail that Asana could go into when tasking out subtasks to individuals with separate deadlines. Managers are also able to view the tasks that team members are working on to manage workload. It's also helped increase visibility of task details amongst team members to provide background on projects they might be looped into in the future.
No photo available
The market is flooded with productivity apps; I have field-tested a large number of these, and continue to do so.However, without fail, I always come back to OmniFocus - it outstrips the competition by far.The sheer richness and flexibility of the product has no peer worthy of consideration in my eyes.Key reasons for selecting OmniFocus versus the rest: - Supports offline working - Native applications across my devices - Non-rigid design - Constantly being updated by its author - Very high quality support provided by vendor - Supports full implementation of GTD
Ash Sharma profile photo

Scalability

Asana8.2
Based on 1 answer
I used this tool on a daily basis at work and it runs as a solid rock
Ronen Soreq profile photo
No score
No answers yet
No answers on this topic

Return on Investment

  • While an ROI study on something like this is rarely done, I'd go with a success/failure comparison. Every project I've used Asana on has been successful (and yes, all other factors were the same). Nearly EVERY project using old tools such as excel, MS project, powerpoint reporting has failed, missed deadlines, mis-communicated scope and task management.
  • From an engineering perspective, developers and managers love it because there's clear visibility into what needs to be done and what is being done and by whom. Getting developers and managers to agree on almost anything is difficult and Asana accomplishes this.
Ian Mortimer profile photo
  • By introducing OmniFocus into my business I have been able to implement standardised working practices across the team; it has made the adoption of the GTD method much easier for the employees who had never come across it before
  • The flexibility and richness of the application mean that all team members are constantly living with OmniFocus - we have virtually eradicated all other modes of activity and planning capture, so no bits of paper or post-it notes, no emails to self, no accumulation of files with crib notes, no illegible notes scribbled in books, etc. Everything is captured at source in OmniFocus. Project meetings with clients and internal team meetings are driven via OmniFocus so we always know "what's next"
  • As a team I've seen improvements in morale and attitude as OmniFocus has enabled them to cultivate the right habits around effective productivity; these improved working practices in the office via OmniFocus are now also being put in place at home for some of the employees giving them a greater sense of control and visibility in their professional and social lives
Ash Sharma profile photo

Pricing Details

Asana

General
Free Trial
Yes
Free/Freemium Version
Yes
Premium Consulting/Integration Services
Entry-level set up fee?
Optional
8.33*
1.  per user per month
Additional Pricing Details
Asana is always free for teams of up to 15 people.

OmniFocus

General
Free Trial
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
Additional Pricing Details