What users are saying about
5 Ratings
62 Ratings
5 Ratings
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Score 9.3 out of 100
62 Ratings
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Score 8.1 out of 100

Likelihood to Recommend

Calamari

The very user-friendly interface encourages our team members to use Calamari regularly. The tool is also very simple to use so all in-house communication is strengthened because of that. The Success team writes back within minutes and helps with literally everything so the communication between us/our team and Calamari is great.
Anonymous | TrustRadius Reviewer

WorkflowMax

WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
Anonymous | TrustRadius Reviewer

Feature Rating Comparison

Project Management

Calamari
WorkflowMax
6.9
Task Management
Calamari
WorkflowMax
8.0
Resource Management
Calamari
WorkflowMax
3.0
Scheduling
Calamari
WorkflowMax
7.0
Workflow Automation
Calamari
WorkflowMax
8.0
Team Collaboration
Calamari
WorkflowMax
7.0
Document Management
Calamari
WorkflowMax
7.0
Email integration
Calamari
WorkflowMax
7.0
Mobile Access
Calamari
WorkflowMax
3.0
Timesheet Tracking
Calamari
WorkflowMax
10.0
Change request and Case Management
Calamari
WorkflowMax
7.4
Budget and Expense Management
Calamari
WorkflowMax
8.0

Professional Services Automation

Calamari
WorkflowMax
9.3
Quotes/estimates
Calamari
WorkflowMax
10.0
Invoicing
Calamari
WorkflowMax
9.0
Project & financial reporting
Calamari
WorkflowMax
9.0
Integration with accounting software
Calamari
WorkflowMax
9.0

Pros

Calamari

  • Feature rich.
  • Cheap.
  • Professional and helpful support team.
  • Beautiful and clear UI.
Anonymous | TrustRadius Reviewer

WorkflowMax

  • Allows for fairly simple or elaborate project forecasting depending on the complexity of the job. This allows us to track time by a single project or multiple phases.
  • Time keeping and coordination with invoicing software has increased our firm's ability to issue timely and accurate invoices to clients. Has ability to break down projects in numerous ways to meet the needs of our various clients. This means we can invoice by project, phase, milestone, or dollar increments.
  • Interface is clean and easy to follow. The easier it is to use the fewer mistakes that are made when entering information. This is greatly appreciated.
Anonymous | TrustRadius Reviewer

Cons

Calamari

  • Lack of a mobile app.
  • A little tricky at first to use.
  • Need HR-friendly features to add.
Anonymous | TrustRadius Reviewer

WorkflowMax

  • When looking at the job distribution it isn't to scale and it isn't printable.
  • Sometimes it is confusing as to where you might find something until you realise there are multiple points of access.
  • When a job is assigned the whole task is assigned and if you work on it before the task is allocated to you, it isn't possible to enter those hours. It would be better if the employee could choose the task they did and enter the hours and then it sent back to an approver to have it added.
Caroline Laredo | TrustRadius Reviewer

Likelihood to Renew

Calamari

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.0
Based on 1 answer
Because we can't imagine being without it!
Lindsay Simpson | TrustRadius Reviewer

Usability

Calamari

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.0
Based on 2 answers
It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
Anonymous | TrustRadius Reviewer

Support Rating

Calamari

Calamari 10.0
Based on 2 answers
Working with my rep is so easy and has been the selling point on this platform. I like that I don't have to think about it much, love the Slack integrations for my team and how easy it was to transition from our old process into Calamari. It's simple, clear, and for a small team, it has everything I need. The customer support team has always responded promptly when I need anything, and we were even able to extend our trial period in the beginning and converted to a paying customer shortly after.
Anonymous | TrustRadius Reviewer

WorkflowMax

WorkflowMax 7.0
Based on 2 answers
The support team are excellent. The only downside is that you can't phone them!
Mary Moore | TrustRadius Reviewer

Implementation Rating

Calamari

No score
No answers yet
No answers on this topic

WorkflowMax

WorkflowMax 9.1
Based on 1 answer
Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks?What are you going to give clients i.e. how will your proposals and invoices look?
Mary Moore | TrustRadius Reviewer

Alternatives Considered

Calamari

Our HR department used Excel and paper request forms for our vacation management, and tracking working hours didn't exist. We were only obliged to sign a list when we were entering the office. Calamari is a huge improvement in every aspect of time tracking and vacation management for your company. We're loving it!
Anonymous | TrustRadius Reviewer

WorkflowMax

Loan Assistant is a virtual business, entirely operated in the cloud. We do not have an office. Team members are located in diverse locations such as Munich, Canada and Sri Lanka as well as various locations in Australia. WorkflowMax is what ties us together. The fact that the billing is so tightly integrated into the workflow is a great strength. At this time we have been using Max for 6 years and plan on keeping using it. We have evaluated Slack but it didn't work for us.
Janette Fairleigh | TrustRadius Reviewer

Return on Investment

Calamari

  • Our vacations are accepted by team leaders and the hr department, so it's super easy to plan projects.
  • Clocking in/out helps everyone with punctuality.
  • It's easier to manage overtime hours.
Anonymous | TrustRadius Reviewer

WorkflowMax

  • Biggest impact has been automation of client invoicing. Prior to using WorkflowMax, invoices were generated in Word, usually a template from a prior invoice to that client. Now the invoice is generated in WorkflowMax, saved as a draft, exported to Word, uploaded to Microsoft SharePoint, then shared with the invoice author. This has cut down on mistakes and unnecessary admin time.
Nadine Haines | TrustRadius Reviewer

Screenshots

Pricing Details

Calamari

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

Calamari Editions & Modules

Edition
Leave MgmtStarting at 101
Clock In/Clock OutStarting at 201
Leave Mgmt + Clock In/Clock OutStarting at 301
  1. per month
Additional Pricing Details

WorkflowMax

General

Free Trial
Yes
Free/Freemium Version
Premium Consulting/Integration Services
Entry-level set up fee?
No

WorkflowMax Editions & Modules

Edition
Standard$201
Premium$701
  1. per month
Modules
Lead Manager Module$15/month
WorkflowMax Premium$50/month
  1. none
Additional Pricing Details

Rating Summary

Likelihood to Recommend

Calamari
10.0
WorkflowMax
10.0

Likelihood to Renew

Calamari
WorkflowMax
9.0

Usability

Calamari
WorkflowMax
9.0

Support Rating

Calamari
10.0
WorkflowMax
7.0

Implementation Rating

Calamari
WorkflowMax
9.1

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