What users are saying about
10 Ratings
69 Ratings
10 Ratings
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Score 9.2 out of 100
69 Ratings
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Score 8 out of 100

Feature Set Ratings

    Project Management

    Calamari

    Feature Set Not Supported
    N/A
    9.2

    WorkflowMax

    92%
    WorkflowMax ranks higher in 14/14 features

    Task Management

    N/A
    0 Ratings
    9.3
    93%
    25 Ratings

    Resource Management

    N/A
    0 Ratings
    9.3
    93%
    6 Ratings

    Gantt Charts

    N/A
    0 Ratings
    9.0
    90%
    3 Ratings

    Scheduling

    N/A
    0 Ratings
    9.3
    93%
    19 Ratings

    Workflow Automation

    N/A
    0 Ratings
    9.3
    93%
    4 Ratings

    Team Collaboration

    N/A
    0 Ratings
    9.3
    93%
    19 Ratings

    Support for Agile Methodology

    N/A
    0 Ratings
    8.7
    87%
    3 Ratings

    Support for Waterfall Methodology

    N/A
    0 Ratings
    9.0
    90%
    3 Ratings

    Document Management

    N/A
    0 Ratings
    9.0
    90%
    19 Ratings

    Email integration

    N/A
    0 Ratings
    9.3
    93%
    4 Ratings

    Mobile Access

    N/A
    0 Ratings
    9.0
    90%
    21 Ratings

    Timesheet Tracking

    N/A
    0 Ratings
    9.7
    97%
    24 Ratings

    Change request and Case Management

    N/A
    0 Ratings
    9.0
    90%
    11 Ratings

    Budget and Expense Management

    N/A
    0 Ratings
    9.3
    93%
    18 Ratings

    Professional Services Automation

    Calamari

    Feature Set Not Supported
    N/A
    9.4

    WorkflowMax

    94%
    WorkflowMax ranks higher in 4/4 features

    Quotes/estimates

    N/A
    0 Ratings
    9.7
    97%
    23 Ratings

    Invoicing

    N/A
    0 Ratings
    9.3
    93%
    27 Ratings

    Project & financial reporting

    N/A
    0 Ratings
    9.7
    97%
    22 Ratings

    Integration with accounting software

    N/A
    0 Ratings
    9.0
    90%
    27 Ratings

    Attribute Ratings

    • Calamari is rated higher in 2 areas: Likelihood to Recommend, Support Rating

    Likelihood to Recommend

    9.0

    Calamari

    90%
    4 Ratings
    8.7

    WorkflowMax

    87%
    28 Ratings

    Likelihood to Renew

    Calamari

    N/A
    0 Ratings
    9.0

    WorkflowMax

    90%
    1 Rating

    Usability

    Calamari

    N/A
    0 Ratings
    9.0

    WorkflowMax

    90%
    2 Ratings

    Support Rating

    10.0

    Calamari

    100%
    2 Ratings
    7.0

    WorkflowMax

    70%
    4 Ratings

    Implementation Rating

    Calamari

    N/A
    0 Ratings
    9.1

    WorkflowMax

    91%
    2 Ratings

    Likelihood to Recommend

    Calamari

    Calamari is constantly striving to account for and provide useful, practical, and simple solutions to its employees that everyone can use without significant inconvenience. Always seeking to be in an active business environment that allows them to manage the various labor policies that exist in each region and company where they work.
    Read full review

    Xero

    WorkflowMax is very well suited for a business that wants to track time billed by project, to have an easy way to generate invoices for those projects, and to keep track of overall productivity and invoice status. I imagine it can also be adapted to different types of businesses that deal in goods rather than services and time. I am not sure for which scenarios or businesses the program is not appropriate.
    Read full review

    Pros

    Calamari

    • Complex rules to define each team member's PTO allowance.
    • Overview of remaining allowance and when it is has been requested for.
    • Easy login options.
    Read full review

    Xero

    • You can customize the notifications and this has helped us enormously to schedule dates that we overlooked. Also the templates are customizable which gives the company its own branding on its reports.
    • It is integrated with the Xero platform which makes it very useful to streamline the processes of billing, accounts payable, accounts receivable, petty cash flow and all the accounting and administrative area.
    • It also has a very complete mobile version, where we can be present and monitor the progress of projects in real time, no matter where we are.
    Read full review

    Cons

    Calamari

    • Lack of a mobile app.
    • A little tricky at first to use.
    • Need HR-friendly features to add.
    Read full review

    Xero

    • Currently the timesheet function allows staff to input time for overlapping periods which can cause some headaches when it comes to payroll and invoicing. We understand this is being addressed.
    • The amount of flexibility in the product can create some challenges when setting up the jobs database at the onset. It is a daunting challenge but worthwhile when completed correctly and rolled out across the firm. Adding new jobs is much easier.
    • No search function to find a specific job, you have to scroll through all jobs allocated to you.
    Read full review

    Pricing Details

    Calamari

    Starting Price

    $10 per month

    Editions & Modules

    Calamari editions and modules pricing
    EditionModules
    Leave MgmtStarting at 101
    Clock In/Clock OutStarting at 202
    Leave Mgmt + Clock In/Clock OutStarting at 303

    Footnotes

    1. per month
    2. per month
    3. per month

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    WorkflowMax

    Starting Price

    $20 per month

    Editions & Modules

    WorkflowMax editions and modules pricing
    EditionModules
    Standard201
    Premium702

    Footnotes

    1. per month
    2. per month

    Offerings

    Free Trial
    Free/Freemium Version
    Premium Consulting/Integration Services

    Entry-level set up fee?

    No setup fee

    Additional Details

    Likelihood to Renew

    Calamari

    No answers on this topic

    Xero

    Because we can't imagine being without it!
    Read full review

    Usability

    Calamari

    No answers on this topic

    Xero

    It's easy to use and provides me with instant online access to the management of my business whether I am at my desk or overseas
    Read full review

    Support Rating

    Calamari

    Working with my rep is so easy and has been the selling point on this platform. I like that I don't have to think about it much, love the Slack integrations for my team and how easy it was to transition from our old process into Calamari. It's simple, clear, and for a small team, it has everything I need. The customer support team has always responded promptly when I need anything, and we were even able to extend our trial period in the beginning and converted to a paying customer shortly after.
    Read full review

    Xero

    The support team are excellent. The only downside is that you can't phone them!
    Read full review

    Implementation Rating

    Calamari

    No answers on this topic

    Xero

    Decide how to breakdown your ongoing jobs - are they monthly recurring or annual broken into chunks? What are you going to give clients i.e. how will your proposals and invoices look?
    Read full review

    Alternatives Considered

    Calamari

    Our HR department used Excel and paper request forms for our vacation management, and tracking working hours didn't exist. We were only obliged to sign a list when we were entering the office. Calamari is a huge improvement in every aspect of time tracking and vacation management for your company. We're loving it!
    Read full review

    Xero

    WorkflowMax is much much easier than Streamtime, much more affordable and easier to try out and see if it meets your needs. Streamtime is a great comprehensive product but we lost a year's subscription in investment because we couldn't get answers to the support questions we needed and they had a no refund policy!
    Read full review

    Return on Investment

    Calamari

    • It is quick and simple to provide application training to employees.
    • When there are problems with the connection, it is possible to record that the user does not mark their exit or accounts for extra time.
    Read full review

    Xero

    • Max enables Loan Assistant to invoice very quickly and easily and integration with Xero for card payments brings our cashflow forward.
    • Max enables the Loan Assistant team to manage their workflow in an efficient and productive way. The team all work from home. It is the centre of our Loan Assistant universe.
    Read full review

    Screenshots

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