DATABASICS Expense vs. BILL Spend & Expense

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
DATABASICS Expense
Score 9.0 out of 10
Mid-Size Companies (51-1,000 employees)
DATABASICS Expense Software streamlines expense management processes, decreases processing costs, and reduces the risk of non-compliance by enabling employees to submit expenses from anywhere. It aims to eliminate the hassle of managing expense reports with a cloud-based solution. The mobile-ready expense software enables employees to capture expenses from their phones or tablets, reducing the cost of travel reimbursements. According to the vendor, key features business…
$800
per month
BILL Spend & Expense
Score 9.0 out of 10
N/A
BILL Spend and Expense (formerly Divvy) is an all-in-one expense management solution that combines free software with corporate cards to provide you with real-time visibility and customizable control over your business finances.
$0
Pricing
DATABASICS ExpenseBILL Spend & Expense
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
DATABASICS ExpenseBILL Spend & Expense
Free Trial
NoYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
YesYes
Entry-level Setup FeeRequiredNo setup fee
Additional DetailsAnnual subscription Billed monthly or quarterly in advance Starting at $800/month Pricing based on volume (see above) with negotiated monthly minimum and overage rates Fixed fee for implementation and other projects Technical support included in monthly subscriptionBILL Spend & Expense is free for all users
More Pricing Information
Community Pulse
DATABASICS ExpenseBILL Spend & Expense
Top Pros
Top Cons

No answers on this topic

Features
DATABASICS ExpenseBILL Spend & Expense
Expense Management
Comparison of Expense Management features of Product A and Product B
DATABASICS Expense
-
Ratings
BILL Spend & Expense
7.0
1 Ratings
13% below category average
Employee Expense Reporting00 Ratings5.01 Ratings
Corporate Card Reconciliation00 Ratings9.01 Ratings
Payment Management
Comparison of Payment Management features of Product A and Product B
DATABASICS Expense
-
Ratings
BILL Spend & Expense
8.0
1 Ratings
1% below category average
Customizable Approval Policies00 Ratings8.01 Ratings
Financial Document Management00 Ratings8.01 Ratings
Best Alternatives
DATABASICS ExpenseBILL Spend & Expense
Small Businesses
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.2 out of 10
Dext Prepare (with Receipt Bank)
Dext Prepare (with Receipt Bank)
Score 9.2 out of 10
Medium-sized Companies
BILL Spend & Expense
BILL Spend & Expense
Score 9.0 out of 10
Brex
Brex
Score 8.7 out of 10
Enterprises
Webexpenses
Webexpenses
Score 8.5 out of 10
Webexpenses
Webexpenses
Score 8.5 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
DATABASICS ExpenseBILL Spend & Expense
Likelihood to Recommend
9.0
(1 ratings)
10.0
(11 ratings)
Support Rating
9.0
(1 ratings)
8.6
(2 ratings)
User Testimonials
DATABASICS ExpenseBILL Spend & Expense
Likelihood to Recommend
DATABASICS
Ability to sync with many other systems and flexible systems. I do not recommend for areas with a bad internet connection.
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BILL
Divvy is well suited for almost any organization/business I can think of. If you need to spend money from a specific predetermined budget, Divvy works great. If you have a high volume of transactions and you're fairly decent with excel, you can create an upload file to move transactions into your general ledger (currently only QB is supported for plug ins). If I'm really trying to find a less appropriate example, maybe if you have employees who can have a large credit limit and need to travel a lot, an Amex card might have better benefits.
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Pros
DATABASICS
  • Mobile application.
  • Easy to attach supporting documents.
  • The approver can approve from a mobile phone.
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BILL
  • Agile budget approval - no more back and forth conversations where the team needs to "beg" for more. They actually learn very quickly how to make a rock solid business case on their own to me, because I can "1 click a yes" or "need a bit more ROI" coaching to a yes, if need be.
  • Real-time expense capture - no more waiting until month-end to see expenses that might not have been a wise choice. Or at least get a jump on why funds were spent, so we can all understand the need better.
  • No more wasted time digging around for 'that one 5 figure receipt' from 30 days ago!
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Cons
DATABASICS
  • Allow money returns from an advance to be reflected in the advance balance. If an employee settles an advance by returning cash, it does not reflect that in the system.
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BILL
  • I wish there were more options in the BILL reimbursement platform - for example, the ability to do a report instead of submit a single expense.
  • We would love for reimbursements to feed into QuickBooks differently, but we understand that this is an early feature and hope it is further developed in the future.
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Support Rating
DATABASICS
Happy with customer support services and the improvements it added to our operations.
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BILL
We have enjoyed using Divvy and its functions. The Divvy team has been great, and their support team is outstanding. They have a chatbox on the platform, and they only seem to be someone on call. I have found its benefits to be outstanding, that I recommend it to my clients. I also feel that Divvy rolling out new features only makes it more compelling to stay on as a user.
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Alternatives Considered
DATABASICS
It costs less. Flexible employees allow you to customize the system to fit your requirements.
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BILL
We have used American Express and BOA and while they both give you the standard use of a credit card, neither one allows you to do all the things that Divvy does. Virtual cards, budget increases, categorization, receipt maintenance. Divvy is the only one we have tried of this nature and we love it.
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Return on Investment
DATABASICS
  • Flexibility allows us to speed up the process of reconciling advances.
  • Ability to approve reports by mobile phone allows to speed up the process of posting the expenses.
  • Scanning supporting documents becomes easy as you can use a mobile phone camera and attach it to your report.
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BILL
  • Divvy is free, so it was tough for us to turn down. We decided to withhold our larger transactions from Divvy to receive those rewards directly.
  • Divvy has saved our Finance/Accounting team tons of time digging through expenses, reimbursements, invoices, etc.
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ScreenShots

DATABASICS Expense Screenshots

Screenshot of DATABASICS works on mobile or desktopScreenshot of Tracks all kinds of expensesScreenshot of Supports multiple languages or currenciesScreenshot of Personalizable expense reports

BILL Spend & Expense Screenshots

Screenshot of Company Dashboard - High level overview of a business's available credit and current spending.Screenshot of Mobile Wallet - Spend Smarter™ - To manage budgets and expenses on the goScreenshot of Budget Detail - For monitoring business budgetsScreenshot of Insights - Real-time visibilityScreenshot of Transactions - Displays a complete list of all transactions and their current status on a business's physical and virtual cards.