BILL Spend & Expense

Score8.8 out of 10

55 Reviews and Ratings

What is BILL Spend & Expense?

BILL Spend and Expense (formerly Divvy) is an all-in-one expense management solution that combines free software with corporate cards to provide you with real-time visibility and customizable control over your business finances.

Categories & Use Cases

Media

Company Dashboard - High level overview of a business's available credit and current spending.

Mobile Wallet - Spend Smarter™ - To manage budgets and expenses on the go

Budget Detail - For monitoring business budgets

Transactions - Displays a complete list of all transactions and their current status on a business's physical and virtual cards.

1 / 5

Corporate Card Reconciliation
Allows companies to reconcile employee expenses with company card statements.
Category average: 8.4
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.6
Customizable Approval Policies
Policies for different types of approvals can be customized, sent to multiple approvers, automatically approved, etc.
Category average: 8.3

Employee Expense Reporting
Allows companies to track employee expenses to make cost-effective decisions.
Category average: 8.6
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 8.2
Duplicate Bill Detection
Detects duplicate invoices or expense reports to prevent double payments.
Category average: 8

Thomas Edgar

Accounting Specialist in Finance and Accounting at Dwell Community Church (201-500 employees employees)

Use Cases and Deployment Scope

We use BILL Spend & Expense's credit cards exclusively at this point. We had a very antiquated way of getting our credit card transactions verified and charged to the correct budgets in the past. Being able to utilize Divvy's website and app has made this much easier on the cardholder and the accounting department.

Pros

Great app
User friendly website
Great Support

Cons

Sometimes the website is slow to load transaction history for credit cards

Return on Investment

We are getting a much better interest rate on credit card purchases
Less time is spent processing transactions
Employees have more freedom and accountability

Usability

Other Software Used

Sage Intacct

Verified User

Manager in Finance and Accounting (51-200 employees employees)

Use Cases and Deployment Scope

We use Bill S&E to handle all 50+ of our company credit cards. Bill has improved user experience, accounting efficiency, and higher rewards.

Pros

User Ease of access and use
Rewards
Efficiency

Cons

Customized Credit Cards
Confusion among different apps
Name change with Divvy

Return on Investment

Saves us 10-20 hours of back-end accounting work per month
Improves our month-end close time by several business days

Usability

Alternatives Considered

PINACLE Corporate Online Banking

Other Software Used

Sage Intacct, Microsoft Teams

Verified User

Director in Finance and Accounting (11-50 employees employees)

Use Cases and Deployment Scope

Before we would use a google sheet template where people upload invoices, enter information in a description field and put in the accounting code from a drop-down menu accordingly. Then the AP clerk would manually input into the accounting system. With BILL, we can now sync it directly into our accounting system

Pros

Staff to enter information into a format that sync to our accounting system

Cons

The sync with our accounting system from Bill takes some work to get the fields correct.

Return on Investment

Can't necessarily quantify in $$ but saves on staffing

Usability

Other Software Used

Sage Intacct, QuickBooks Desktop Enterprise

Rebecca Miller View profile

Assistant Controller in Finance and Accounting at Byler Holdings, LLC. (201-500 employees employees)

Use Cases and Deployment Scope

We use it for employee credit cards at all of our organizations. It works / syncs with our accounting software (Sage Intacct), and took us from processing credit card receipts being a roughly 6 person job to them being a 1 person job.

Pros

App for maintaining and monitoring credit cards is easy to use and thorough
Offers ability to send out reminders for receipts that need to be submitted
Set up restrictions for the accounts and other parameters that employees can select from
Various, unlimited approval flows for credit card receipts

Cons

Rewards can be very hard to reach which takes away from the program overall
Reminder notices aren't automatic to cardholders and you can't send reminders to approvers
Only links upload into Sage Intacct for the receipts and transactions, not the physical receipts
If you have multiple companies, you have to set everything up in each one individually
Cardholders and Approvers with multiple locations have to access each individually

Return on Investment

Positive Point - Created much more consistently and offered more control over coding
Positive Point - Saved 1,000's of manhours in our finance department chasing down credit card receipts every month
Negative Point - Cost us on possible rewards / cash back compared to our previous solution
Positive Point - Forced approval on receipts from managers

Usability

Alternatives Considered

Ramp

Other Software Used

Ramp, Sage Intacct

Verified User

Director in Finance and Accounting (51-200 employees employees)

Use Cases and Deployment Scope

We use Bill Spend & Expense for frequent travel employees. The Divvy card provides convenience and flexibility for Finance to manage and monitor each user's transactions in a daily basis. And we require each user to complete his or her transactions within a weekly basis. They can also issue virtual cards for different purposes.

Pros

To monitor each user's daily transactions
To adjust each user's budget at any time
To issue virtual card for different purposes

Cons

Sometime the system has errors that not able to sync transactions to financial software
mileage reimbursement only uses one rate
have to pay foreign exchange fees

Return on Investment

Sometime system has error performances
Can earn rewards points for company
Customer support is very helpful

Usability

Other Software Used

QuickBooks Online, BambooHR

BILL Spend & Expense

What is BILL Spend & Expense?

Categories & Use Cases

Media

Key Features

Top Performing Features

Corporate Card Reconciliation

Payment Audit Trail

Customizable Approval Policies

Areas for Improvement

Employee Expense Reporting

Advanced OCR

Duplicate Bill Detection

Reviews

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Other Software Used

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Other Software Used

Use Cases and Deployment Scope

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Alternatives Considered

Other Software Used

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Other Software Used

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