DataMotion vs. Ideagen Risk Management

The Datamotion Secure Mail plug-in can be installed and used in Outlook while sending mail. In the search category, if you keep SecureMail 500 Admin and hit go, you can see how many admins there are. You can also see how many users there are and the license consumption.

Incentivized

Pentana is great for monitoring PIs and risks. We find it less helpful for monitoring projects (with the Actions module); it isn't quite flexible enough for our needs, though the support team have been very helpful in adding custom fields for us.

• It gives us a view of email usage on the network, as well as a view of all email viruses hitting the mail servers. This allows us to quickly identify and respond to any security threats and ensure that their email infrastructure is protected against potential attacks.
• Tracking of communications and monitoring of audit transfers.
• filtering of email messages and encryption of sensitive customer data.

Incentivized

• Pentana is excellent for monitoring, recording and reporting on PIs. Very easy to use the PI module.
• Pentana is excellent for monitoring risks at various levels (service, strategic etc.). Risks are displayed very clearly in a tree structure and the module is relatively easy to use.

• The address book interface to add users could be made simpler
• The copy and paste feature could be improved
• When composing an email the system should automatically search address book to provide less typing of Contact names already existing as a send to the person

Incentivized

• Pentana could improve the free Documents module that comes with Pentana Risk. At the moment documents have to be linked to an action in order to display query results (such as how many documents are due for review) - this can be confusing for users who don't understand why there is an action linked. There is also no easy way for users to see the documents that are assigned to them.
• We would like to use the Actions module fully in order to monitor our corporate projects, but it a bit confusing for users and not very flexible when a project doesn't mirror Pentana's way of monitoring actions.

We have more testing to do before we decide if we will make a final decision to use the product as we believe we would also implement datamotion for the acquisitions we have planned for this year

I could see DataMotion being used anywhere that needs to send confidential data or information within our outside of the workplace. This platform sends and receives emails securely. Also, the DataMotion support team response time is very helpful/appreciated and they will help you get things up and running quickly. I would definitely recommend [it].

Incentivized

Some modules are more user-friendly than others. It's sometimes not obvious where to click to update the fields (or even that field titles can be clicked on). We have written 'Howdys' to help users. There can also seem to be a lot of steps/clicks to updating risks and actions. The Reports module on Pentana classic is certainly not user-friendly, particularly the Report Layout and Charts modules - we were told these would be integrated into the web version but this hasn't happened yet.

Why are you asking me

Responses always seem timely and the support seems to be pretty good. We haven't really had any major issues with the software yet, so I that's the reason I gave only an 8. If something more difficult were to pop up, I'd have a little more to say on the support for the product.

Incentivized

The support team are excellent and always answer queries promptly. They are very helpful.

Make sure to break up the implementation in phases

For us, the deciding factor was the ease with which DataMotion SecureMail could be deployed and managed. We really needed a type of product that wouldn't place too much pressure on the IT department. We also delighted with the DataMotion SecureMail's effectiveness and how drastically it would cut our spam.

Incentivized

We selected Pentana because our neighbouring authorities are users and had spoken highly of the product and given us demonstrations; some of our staff were also familiar with Pentana when it was called Covalent. It seemed to be the best product on the market for monitoring risks, PIs and projects.

Ridiculous question. It’s scalable and that is why we would want to use it

• Increased efficiency with information sharing as it prevents the need for a cumbersome portal to transmit information/documentation.
• Allows for accurate detail of document timing and deadlines with the tracking of emails sent and read.
• Complies with a number of our audit industries standards for secure encrypted data transmission.

Incentivized

• Pentana Risk has allowed my team to focus on other areas of work whereas before we would be manually chasing for updates on PIs and risk. Pentana Risk does the chasing for us!
• We are able to produce reports for audit purposes very easily, rather than sending spreadsheets which is what we used to do.
• New managers can easily inherit risks, projects and PIs and see all of this on a custom portal, saving them time when they start.