Google Keep vs. Kanban Tool

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Google Keep
Score 8.8 out of 10
N/A
Google Keep is a note-taking app launched by Google in 2013 and available free, providing a tool to capture text, images, video, etc.N/A
Kanban Tool
Score 8.9 out of 10
N/A
Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.
$5
per month per user
Pricing
Google KeepKanban Tool
Editions & Modules
No answers on this topic
Kanban Tool Team
$5
per month per user
Kanban Tool Enterprise
$9
per month per user
Kanban Tool On-Site Team
$600
per year per 10-user pack
Kanban Tool On-Site Enterprise
$1,080
per year per 10-user pack
Offerings
Pricing Offerings
Google KeepKanban Tool
Free Trial
NoYes
Free/Freemium Version
NoYes
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
Google KeepKanban Tool
Top Pros
Top Cons
Features
Google KeepKanban Tool
Project Management
Comparison of Project Management features of Product A and Product B
Google Keep
8.2
11 Ratings
3% above category average
Kanban Tool
6.5
11 Ratings
17% below category average
Task Management9.37 Ratings9.811 Ratings
Scheduling5.15 Ratings7.09 Ratings
Workflow Automation6.01 Ratings7.29 Ratings
Mobile Access9.99 Ratings8.48 Ratings
Search10.09 Ratings00 Ratings
Visual planning tools8.87 Ratings00 Ratings
Resource Management00 Ratings6.88 Ratings
Gantt Charts00 Ratings1.03 Ratings
Team Collaboration00 Ratings9.211 Ratings
Support for Agile Methodology00 Ratings7.910 Ratings
Support for Waterfall Methodology00 Ratings3.76 Ratings
Document Management00 Ratings4.67 Ratings
Email integration00 Ratings7.29 Ratings
Timesheet Tracking00 Ratings7.76 Ratings
Change request and Case Management00 Ratings7.47 Ratings
Budget and Expense Management00 Ratings3.04 Ratings
Communication
Comparison of Communication features of Product A and Product B
Google Keep
8.6
11 Ratings
8% above category average
Kanban Tool
-
Ratings
Notifications7.87 Ratings00 Ratings
Discussions8.63 Ratings00 Ratings
Internal knowledgebase8.05 Ratings00 Ratings
Integrates with Gmail and Google Hangouts9.97 Ratings00 Ratings
File Sharing & Management
Comparison of File Sharing & Management features of Product A and Product B
Google Keep
6.9
10 Ratings
16% below category average
Kanban Tool
-
Ratings
Versioning1.01 Ratings00 Ratings
Audio files8.42 Ratings00 Ratings
Document collaboration8.96 Ratings00 Ratings
Access control7.66 Ratings00 Ratings
Advanced security features2.73 Ratings00 Ratings
Integrates with Google Drive10.04 Ratings00 Ratings
Device sync9.97 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Google Keep
-
Ratings
Kanban Tool
5.9
5 Ratings
26% below category average
Quotes/estimates00 Ratings6.54 Ratings
Invoicing00 Ratings5.04 Ratings
Project & financial reporting00 Ratings3.04 Ratings
Integration with accounting software00 Ratings9.01 Ratings
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Google KeepKanban Tool
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Score 9.9 out of 10
Medium-sized Companies
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Score 9.6 out of 10
SAP Ruum
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Score 9.0 out of 10
Enterprises
Cisco Business Edition 7000
Cisco Business Edition 7000
Score 9.2 out of 10
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Score 8.9 out of 10
All AlternativesView all alternativesView all alternatives
User Ratings
Google KeepKanban Tool
Likelihood to Recommend
9.9
(11 ratings)
9.8
(11 ratings)
Likelihood to Renew
10.0
(1 ratings)
9.1
(2 ratings)
Usability
9.0
(1 ratings)
6.0
(4 ratings)
Support Rating
7.4
(19 ratings)
8.3
(8 ratings)
Implementation Rating
-
(0 ratings)
8.2
(2 ratings)
User Testimonials
Google KeepKanban Tool
Likelihood to Recommend
Google
It is the perfect companion for storing all those little bits of information you need to do your job well, the best thing is getting it all out of your head and in to Google Keep. You can trust it to hold that information for you, and you know you can go back and use its excellent search functionality to find that information at a later date. It can also work really well for your personal life as well. I have two accounts, my work account and my personal account - I use them both in different contexts but I have always found Google Keep is great for both.
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Shore Labs
Kanban is well suited for a fast-paced working environment for larger teams who want continuous communication with users. Kanban is good for rapid development and daily meetings for updates and statuses. Kanban is less suited for smaller teams or groups who don't require collaboration and constant communication with involved users. Kanban is time-consuming and it takes additional effort outside of your regular work to maintain and manage the tool.
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Pros
Google
  • It's incredibly quick to load, it doesn't take long to pull up any note you have no matter how much information is in the note.
  • The ability to collaborate on a Google Keep note is also great! It allows for two or more of you to work on a project in one space.
  • I also love that I can color coordinate. I can make all my meeting notes one color, my personal notes another color and so on.
  • Enjoying the pinning feature that allows me to keep my important notes right at the top so I don't have to go searching for them when needed.
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Shore Labs
  • It provides a good basic overview of where tasks are on a timeline (particularly helpful for a pull-based approach).
  • It provides a good collaborative space to have multiple folks commenting on multiple tasks.
  • It does a good job of managing very basic visual elements of an agile development cycle.
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Cons
Google
  • The iOS app sometimes gets into a state and doesn't update your notes (won't show new notes from other devices / computer), needs to be re-installed to resolve
  • Your notes take up space in your Google account's quota, though this is not very apparent at first - you have to keep an eye on what you are storing - huge pictures better not go in there
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Shore Labs
  • Kanban does not show the task or story clearly. You have to open the project separately to view the details of the project.
  • Kanban gives a higher level project management view but it lacks customization and personal settings features.
  • I would like to see Kanban provide mobile access to their tool, data, and board. This would be very useful for all companies and provide an increase in efficiency and productivity.
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Likelihood to Renew
Google
It does everything I need it to do. It is easy to organize and categorize what I need and what I want to see.
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Shore Labs
We are more likely than not to renew our use of Kanban. Even with its limits, it still is a good product that fulfills our needs.
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Usability
Google
Google Keep is very easy to use. Currently, the company I work for has employees from different age brackets, and this is one of the easiest apps on G-Suite to explain. Not a lot of people use it, but it is due to personal choice since a lot of people still prefer pen and paper to keep their notes.
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Shore Labs
Again, this is a strong tool for software teams using Agile that are distributed across multiple geographies. It can be good for co-located teams too, but there are better platforms on the market like JIRA that provide a more built-out story.
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Support Rating
Google
I gave this rating based on the ease of use, the simple functionality and how well it does at keeping my attention and helping me continue to use it and stay on track. The functionality mentioned before alongside the reminder functions and how it utilizes Google's powerful machine learning tech to better its software is remarkable.
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Shore Labs
This is the best tool I had a chance to work with- since I started to use it I saved a lot of time and I made my work go smoothly.
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Alternatives Considered
Google
The main differential of Google Keep is its simplicity and efficiency for quick notes. I can draw on the card, put a photo, record audio if I can't write at the moment, in short, for everyday tasks, simple things, it is superior.
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Shore Labs
We've only tried JIRA Agile and KanbanFlow before. Kanban Tool was the one that our team actually liked and enjoyed working with. Also - it's been much easier to get started with and to understand than some of the other two (JIRA in particular). Although JIRA has many more features that we would have possibly used, the user feedback on it was so poor we were afraid that the negativity would create time wasted and less "job satisfaction" amongst the team.
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Return on Investment
Google
  • Google Keep is free, and for what I need it for I don't need to purchase another tool.
  • It's handy when it comes to taking quick notes, but so is a piece of paper. This tool won't magically improve your life.
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Shore Labs
  • Better communication and organization of ongoing projects.
  • We are a very small team, with many areas to work on. Having everything in one system gives us a lot of visibility.
  • Greatly reduced costs from using other tools that were much more expensive.
Read full review
ScreenShots

Kanban Tool Screenshots

Screenshot of Visual project management tool - Kanban board from Kanban Tool.Screenshot of The collection of Power-Ups form Kanban ToolScreenshot of Kanban Tool board example, with My Work widget, Recurring and Postponed Tasks visible in the side panel. User's own background selected.Screenshot of Kanban Tool  board example. Default light theme applied.Screenshot of Kanban Tool - an open card view, with comments in the side panel. The choice of what fields show on cards is with the user.Screenshot of Kanban Tool's free Power-Ups  for user's own activation.