Guidebook vs. Whova

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Guidebook
Score 9.8 out of 10
N/A
Guidebook is an event management software system offered by Guidebook.N/A
Whova
Score 9.0 out of 10
N/A
Whova, headquartered in San Diego, provides what they describe as Intelligent Event Technology Solutions by creating authentic audience participation and engagement and simplifying the entire event process from planning to registration, networking, and follow-up. Whova's mobile engagement apps support both on-location events and virtual events.N/A
Pricing
GuidebookWhova
Editions & Modules
No answers on this topic
No answers on this topic
Offerings
Pricing Offerings
GuidebookWhova
Free Trial
NoYes
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeOptional
Additional DetailsWhova offers discounts for multi-event packages.
More Pricing Information
Features
GuidebookWhova
Mobile Capabilities
Comparison of Mobile Capabilities features of Product A and Product B
Guidebook
-
Ratings
Whova
8.3
47 Ratings
0% above category average
Responsive Design for Web Access00 Ratings8.139 Ratings
Mobile Application00 Ratings8.646 Ratings
Dashboard / Report / Visualization Interactivity on Mobile00 Ratings8.343 Ratings
Online Meetings / Events
Comparison of Online Meetings / Events features of Product A and Product B
Guidebook
-
Ratings
Whova
8.0
45 Ratings
2% below category average
Calendar integration00 Ratings7.832 Ratings
Meeting initiation00 Ratings8.233 Ratings
Integrates with social media00 Ratings7.934 Ratings
Record meetings / events00 Ratings7.825 Ratings
Slideshows00 Ratings7.825 Ratings
Event registration00 Ratings8.538 Ratings
Online Events Collaboration
Comparison of Online Events Collaboration features of Product A and Product B
Guidebook
-
Ratings
Whova
8.3
41 Ratings
4% above category average
Live chat00 Ratings8.229 Ratings
Audience polling00 Ratings8.434 Ratings
Q&A00 Ratings8.438 Ratings
Online Events Security
Comparison of Online Events Security features of Product A and Product B
Guidebook
-
Ratings
Whova
7.7
30 Ratings
11% below category average
User authentication00 Ratings7.228 Ratings
Participant roles & permissions00 Ratings7.926 Ratings
Confidential attendee list00 Ratings7.821 Ratings
Online Events Marketing
Comparison of Online Events Marketing features of Product A and Product B
Guidebook
-
Ratings
Whova
7.9
30 Ratings
5% below category average
Branding options00 Ratings7.824 Ratings
Integration to Marketing Automation00 Ratings8.121 Ratings
Attendee list export00 Ratings7.725 Ratings
Virtual Event
Comparison of Virtual Event features of Product A and Product B
Guidebook
-
Ratings
Whova
7.9
53 Ratings
2% below category average
Registration, RSVP, and ticketing00 Ratings8.441 Ratings
Email marketing00 Ratings7.331 Ratings
Livestreaming00 Ratings8.023 Ratings
Audience engagement00 Ratings7.947 Ratings
Event recording00 Ratings7.521 Ratings
Virtual booths00 Ratings7.514 Ratings
Networking00 Ratings8.450 Ratings
Event analytics00 Ratings7.930 Ratings
Best Alternatives
GuidebookWhova
Small Businesses
OneCause
OneCause
Score 9.3 out of 10
OneCause
OneCause
Score 9.3 out of 10
Medium-sized Companies
Cvent Event Diagramming
Cvent Event Diagramming
Score 9.3 out of 10
Cvent Event Diagramming
Cvent Event Diagramming
Score 9.3 out of 10
Enterprises
Cvent Event Diagramming
Cvent Event Diagramming
Score 9.3 out of 10
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User Ratings
GuidebookWhova
Likelihood to Recommend
9.0
(1 ratings)
9.3
(242 ratings)
Likelihood to Renew
-
(0 ratings)
9.1
(4 ratings)
Usability
-
(0 ratings)
8.2
(11 ratings)
Availability
-
(0 ratings)
9.1
(1 ratings)
Performance
-
(0 ratings)
9.1
(1 ratings)
Support Rating
-
(0 ratings)
7.1
(95 ratings)
Implementation Rating
-
(0 ratings)
8.0
(62 ratings)
Configurability
-
(0 ratings)
9.1
(1 ratings)
Contract Terms and Pricing Model
-
(0 ratings)
9.1
(2 ratings)
Ease of integration
-
(0 ratings)
9.1
(1 ratings)
Product Scalability
-
(0 ratings)
9.1
(1 ratings)
Vendor post-sale
-
(0 ratings)
9.1
(2 ratings)
Vendor pre-sale
-
(0 ratings)
9.1
(2 ratings)
User Testimonials
GuidebookWhova
Likelihood to Recommend
Guidebook
Most of our meetings are too small to bother using it but it is great for our larger workshops. If you have a complex schedule or agenda it is better than a paper agenda and allows you to adjust changes live in the agenda during the meetings. We only use it a few times a year because we only have a few larger meetings.
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Whova
Whova was appropriate for the purpose of a health conference. I would recommend the platform to other NGOs considering platforms for their conferences, particularly if engagement is a critical process and outcome of the conference. As a health conference that involved people with living experience of the health topics at the conference, i.e. peer workers, peers in professional roles, people from affected communities, engagement was important.
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Pros
Guidebook
  • Provides live agendas
  • Allows attendees to communicate through mobile phones with event staff
  • Allows attendees to check in to break out sessions of their choice
Read full review
Whova
  • Speakers, exhibitors, and sponsor management (they can enter their own information/profiles!)
  • Webpages get generated automatically for agenda, speakers, exhibitors, and sponsor information entered within Whova! Then, we can drop this information into our website and it gets automatically when something gets updated within Whova (for example, a speaker updates their title
  • Or credentials)
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Cons
Guidebook
  • Sometimes we have had issues with it not updating our changes very quickly and while at a conference that can be problematic.
  • I have had difficulty making edits or changes from the mobile app so I have to go grab the computer to fix something.
  • Some attendees have had issues downloading and logging in depending on which mobile phones that they are using. It may be operator error.
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Whova
  • Literature and pictures uploaded but no easy way to download the collection.
  • No easy way to access information after the period after the conference ended.
  • No easy way to access the list of participants and contact information - could be pdf'd.
  • There was a little connectivity issues but not much.
  • Some of the meetings were scheduled while we slept.
  • The cost of using Whova for small meetings.
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Likelihood to Renew
Guidebook
No answers on this topic
Whova
We already registered with Whova for our 2024 event and we will continue to use Whova for the foreseeable future as long as the price doesn't rise too high. It was a bit of a shock to see the difference between last year's price and this year's price - nearly 2k increase! We were able to negotiate, thankfully, to lower the price.
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Usability
Guidebook
No answers on this topic
Whova
Most of Whova's functions are intuitive and you can self-teach about 80% of it with ease. I really was impressive with the messaging, follow up meet-up capabilities and sharing of contact information. My only few concerns were about the lack of an archive or back up, [perhaps cloud-based?] of the meeting room and round-table's presentations
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Reliability and Availability
Guidebook
No answers on this topic
Whova
We had no availability issues!
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Performance
Guidebook
No answers on this topic
Whova
We had no performance issues with our event delivery. We did have some meet-ups that had some glitches for some attendees, but I believe they were quickly resolved and were more on the part of user error than anything. Once they got the hang of it, their meet-ups went more smoothly.
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Support Rating
Guidebook
No answers on this topic
Whova
I only had a single issue regarding a photograph that was handled immediately and a colleague somehow ended up with two profiles which was also handled right away. Those two instances are all I have to go by. Other than that it was smooth but I did have ample information regarding who to contact if I experienced an issue
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Implementation Rating
Guidebook
No answers on this topic
Whova
I found Whova to be similar to many social media apps that I already use. It was easy to navigate. This was my second experience using Whova in my presenter role. I liked the icebreaker section to connect with other participants before the event started. I look forward to next year’s event.
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Alternatives Considered
Guidebook
We use both but for completely different reasons. We use Guidebook to manage our attendees and communicate with them during large workshops. We use Airtable as a spreadsheet type database for tracking things.
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Whova
We selected Whova for price, and ease of use. We would have chosen GoToWebinar but they did not have as many options for sponsor recognition. We will most likely use Event Rebels in the future for our needs. Tracking time and sessions viewed is a must for our industry as attendees rely on us to earn CEs to renew their licensing.
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Contract Terms and Pricing Model
Guidebook
No answers on this topic
Whova
I especially liked the ease of communication, the ability to ask hard questions easily, and afterward the ability to survey all participants to see what we (and/or Whova) could do better going forward.
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Scalability
Guidebook
No answers on this topic
Whova
Everyone on our team had their assigned tasks to complete in Whova on a weekly basis and did so with ease and confidence.
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Return on Investment
Guidebook
  • None really as we are a non profit and these meetings we use it for are free
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Whova
  • I didn't pay to use the technology; was a recipient as a result of attending a conference. HIGH ROI for me as a made a number of new contacts even though I spent the first full day listening to presentations. Having the app allowed me to do the networking I came to do without having to be seated next to the person I wanted to meet.
Read full review
ScreenShots

Whova Screenshots

Screenshot of Award-Winning Mobile Event AppScreenshot of Sponsor & Exhibitor Tools