Airtable Reviews

We are a tiny not-for-profit (2 social workers) obviously without a full tech department to support us. When we decided to upgrade from MS Access, we knew that we needed something simple to use, bug-free, dynamic, able to be used across a variety of devices and platforms and providing all of the necessary data on the people we serve, the organizations we collaborate with, and our own volunteers in a clean, concise, easily navigable, easily editable format. Airtable has proven perfect for all of these needs. And to be able to edit in real time with people viewing the same screen from different locations is an added bonus. The only downside--it is so good we entered so much information that we had to upgrade pretty quickly! But our experience of using it this far leaves us convinced that the added cost will be worth it.

Like many organizations, we badly abuse Excel as a tabular data entry and storage system for so much of the administration work that falls outside the core systems we can afford to support. Airtable is helping us manage the work pipeline of various teams, online and backed up in ways we could not have previously hoped for. Importantly while addressing these things at a relatively low cost we have a flexible solution to other opportunities and problems we hope to address with Airtable in the future.

We're using Airtable for knowledge, process, and records management as our research center grows to include more proposals, projects, people, publications, and presentations. A relational database management system allows us to keep track of the relationships between each of these with up-to-date records. University and funding agency guidelines expect us to retain records for reporting and we had been doing this in Google Drive, particularly Google Sheets. As we scaled up, records in Google Sheets became less manageable as new records were added that weren't properly linked. Airtable allows us to structure fields and relationships but is as easy to use or easier to use than Google Sheets.

The content marketing group is using Airtable to help plan communications projects. I needed a way to track multiple projects that might share some common elements but not all, and the ability to apply different views based on user or reporting needs.

DEF is using Airtable to keep track of several things: Sales pipeline, event management, donor contributions, and program management. I use and manage Airtable and provide reports to staff as necessary.

We have just finished testing Airtable and are now rolling it out across the whole organization. This tool seems like a major game changer. It's VERY easy for anyone to use, but has extreme functionality built into it. Sometimes, you see a powerful tool that is too difficult for people to use, so you never get the full power. But with Airtable, it seems as applicable and approachable as Excel, but with outrageously deeper functionality. We are using it in everything from managing donor leads and project planning to detailing needs assessments done at African hospitals and sequence development actions.

Airtable is currently being used by our Operations Team as our CRM. As a small non-profit with a matching small budget, we quickly realized the limitations of what was available to us with CRM options. Off the shelf products didn't offer the customization we needed. The customizable bigger solutions were just that, too big for our needs, and often with a big price tag. We'd resorted to using Excel spreadsheets; not a bad solution for us, but a very limited one. Then came Airtable! After watching a few video tutorials, exploring the available templates, and getting inspired by what other users were sharing in the "Airtable Universe" we were quick to realize it would be a very viable solution to our CRM needs. We started with a seamless export of our Excel data into Airtable and started building everything we needed in a system from there. We were impressively up and running a CRM and rolling it out to the Operations Team in a couple of days.

We use Airtable to manage an Australia-wide pilot program. Through Airtable we manage the students and schools participating in the pilot, as well as robot assets, media and publicity, and our tasks. It also allows us to keep track of qualitative data that is important for monitoring and evaluation.
Airtable's dynamic database functionality allows us to rapidly update and adapt our information. We are able to manage multiple things in one place - assets, participants, tasks, media opportunities - and interlink records. This means that we have a complete, up to date data set in one place. The flexibility of being able to add and adjust fields as you go is excellent. Our Airtable workspace has evolved with us and with the emerging needs of our pilot program.

Airtable is used by just about everyone in our company. We in marketing use it most extensively - we use it like a CRM to manage our organizations and contacts, a content management system to manage our ad and PR placements, and a budget management system. We are also planning to use it to manage our photos this summer. We are a non-profit so this system is an excellent all-around tool. Maybe not ideal for things like photo management but truthfully it doesn't seem that far off. It is ideal for many things because it's small and easy to use - a regular CRM (Salesforce or other) install would be costly and resource intensive, as would the other types of software we'd need to do everything this is doing. This is doing the job perfectly for our small organization. In my previous job I set up and managed databases for clients so that's why I am blown away by Airtable. It's power comes in its simplicity and flexibility. It really is an amazing tool. And you can take it quite far with the free version of it before you even need to decide whether to spend money on it.

Airtable is currently being used by myself and four other team members. With a small team of five managing a growing non-profit organization, Airtable has been a welcome addition to helping us manage the countless programs, events, exhibitions, and marketing that we oversee. It has allowed me, personally, to stay on top of various programming and rental requests, in addition to managing tasks with planning our exhibitions, without feeling overwhelmed or like I am "dropping the ball."

We are using Airtable as a database back-end while we prototype new operating systems to run our nonprofit, which includes 2 improvised theatre performances every week year-round, a busy improv school with new classes starting every week, and a corporate training program. My first impression was that we'd use Airtable until we needed to move to a "real" database, but now I'm not seeing any reason to leave. As a developer, I appreciate not having to build authentication or basic CRUD functionality and being able to provide any customized business logic or reporting that I need via scripts which operate against Airtable's comprehensive and self-documenting API. As a manager, I appreciate the version history and audit trail that is automatically provided. Airtable provides a perfect blend of user-friendly front-end that is approachable for staff accustomed to working with spreadsheets and a robust back-end that provides rigorous data typing and validation. One minor gripe is that I would prefer if forms had a little more flexibility for updating existing records, instead of just generating new ones.

At CCIS, we use Airtable across the whole of our organization. We track our communications and member engagement outreach, social media, plan our annual conference, manage intern schedules, and even track our strategic planning and goals throughout the year.

The Salt Lake Institute of Genealogy is an annual program hosted by the Utah Genealogical Association. It is supported by a director and a committee of volunteers, as well as the UGA board and officers -- all virtually, each of us working from our own respective locations. The Institute has continued to grow over the past few years both in numbers of people participating, as well as in number of programs.

Managing this growing program dictated the need for a new way to track information. We have had information tracked in bits and pieces from Basecamp to Google Sheets to Dropbox to Sync to the personal computers of various volunteers and myself. I sometimes felt I had to spend as much time looking for the location of something as I did handling it. Even when things were quickly findable, managing the multiple parts was complicated.

Education programs at our cancer research center are using Airtable to plan and organize events, projects, and programs. We are new to using Airtable, but have found that it's incredibly intuitive and easy to learn. Currently, we use it for two purposes: (1) to manage internal projects and "to dos" and (2) to plan programs that serve students and range in length from 2 weeks to 2 months. The Kan Ban and group features are very helpful and popular among staff for our internal projects. The dynamic calendaring and advanced calendaring features are particularly helpful for planning student-serving programs. Airtable helps us manage many moving parts and make changes to our plans in one place.

Blackbox is a Silicon Valley-based nonprofit that provides intensive programs and services to startup founders across the globe. We use Airtable on a day-to-day basis as a dynamic database, bringing together key information on our alumni, applicants, speaker & mentor community, partners & funders, and more. Throughout our program planning cycle, we also use Airtable to put together our program curriculum, agenda, and internal logistics schedule. Finally, we're thrilled to be able to use Airtable forms to seamlessly link our application form to the program planning process and allow applicants and partners to track their application status through shareable views.

We depend on Airtable to ensure all of our information is beautifully, intuitively organized and accessible in one place, and to collaborate as a team on important long-, medium-, and short-term objectives.

Airtable offers a nice balance of user-relatable tools and good performance with rigorous tasks that fall outside the capabilities of a normal spreadsheet workflow. Because of that, Airtable fills an important niche for me between day to day information tasks and highly structured data operations. Furthermore, because Airtable is approachable, I find it is a good way to get members of my team thinking more clearly about their data pools and business operations without getting too far down the rabbit hole with IT.

We use Airtable primarily to collect, organize and act on student enrollment, as well as a hiring system. We also utilize it as a primary contact database and project management tool. Some secondary uses include event planning and planning in general, inventory management, marketing campaign building, and employee on-boarding. We continue to find more and more ways to centralize all of our activity within Airtable. We also utilize Zapier as an interface/automation system for moving data between systems.

We are a nonprofit with around 40,000 donor records. We use multiple applications to manage our data. Airtable is an amazing tool for quick collaboration when we are working with data with multiple team members. Their different visual views through filtering are a time saver to work on data with a lot of fields. We also love the Airtable form functionality where people internally and externally can contribute to the data.

Airtable is mainly being used for our development department where we manage donor data. We are noticing we use Airtable more and more since it integrates with our other applications as well.

We use Airtable for our clients. We optimize and automate business systems and processes using Airtable combined with Zapier. We use it to solve many problems including automatically generating Dropbox links and automated emailing of them. As a database used to manage a clients members, their invoicing, stripe reconciling, automated emailing etc.

We are an NGO which matches adult volunteers with children living in orphanages in Slovakia, Europe. One year ago, we chose Microsoft Sharepoint as our complex information system tailor made for our purposes. It was slow, inflexible and the team was frustrated by being unable to adjust it completely to our needs. We wanted to cover every process in our NGO starting with CRM for our volunteers, children in the program, donors and partners, through the selection process of each volunteer, quality and impact measurement, ending with importing all the received donations and controlling of retention and costs.

We even had Accenture advise us pro bono on how to improve our system. After many meetings and the understanding that what we want is basically impossible in a Microsoft environment, and after long hours of research and discussions, I found Airtable. Just for a try, I imported the most crucial data from Sharepoint to Airtable.

It felt like a miracle - it was easy to use, fast, provided all the features I needed and the user interface was just great. It gives both the table view and form view, and most of all, it is an idiot-proof system that instantly connects records from various "sheets" called tables in Airtable.

Now we use it for Tasks, Manuals, Events integrated with Google Calendar, CRM is integrated with Eventbrite - whenever any of our volunteers want a training we have the name in Airtable instantly, the records are instantly integrated with MailChimp - different for our donors and different for other contacts, We have all the data from our volunteers using MS SharePoint native app, minutes from our meetings, all the data regarding impact and quality measurement, etc.

I basically made it all by myself and it I am not an IT geek, just a standard manager understanding computers a bit.

I recommend for basically everyone, and will stick with this app for all other projects I run.

We are using it across the whole organization now, starting out with HR for applicant tracking, employee management etc, and now rolling out for program management, tracking PR activities, monitoring technology resources, hardware setups etc.

We were earlier using Google Sheets to track, but as a significant proportion of the organization is not very technically inclined, writing formulae and scripts to create applications was a challenge. Airtable makes it super easy to create links between different tables, and the Slack integration and attachments features are things we wished were there in Google Sheets for a long time, and had to resort to clunky alternatives like uploading content to Dropbox and then copy pasting links.

We use Airtable to solve, automate, and simplify a number of workflows in our Investment Office. Airtable also serves as a lightweight and extremely flexible repository for our ongoing work and opportunities. Primarily our Investment team uses it to manage deals and status, but our operations teams use it as well to keep the organization functioning and help with faster approvals. Our events team also uses Airtable to plan and execute different events we hold.

I am currently using Airtable to describe and manage the company's archival collections. Occasionally, I will share a view with someone and I have had collaborators assist with metadata entry in the past, but right now I am the sole user. Software commonly used for archives management is costly and entails complex database systems that require extensive training. These platforms can be helpful when managing large collections but for a much smaller scale project, Airtable provides tools for building the foundation of a very simple linked database.