Reviews (1-25 of 175)
- Multiple viewing options, including self (individual) view and then view by project (also called a Base).
- Completely customized columns with the ability to easily create many different data types.
- The templates are really, really good.
- I would like to be able to sort items into groups without having to sort by specific columns. Just manually sort by click and drag.
- I'd like to see all of the documents of each base stored collectively somewhere and cataloged in a document library.
- I would like to see this base exportable as a Gant chart.
- Airtable has some very smart filters.
- The blocks provide advance customization and features.
- Airtable is very easy and simple to use.
- Sometimes the onboarding tips can be a bit intrusive and annoying.
- Often you only need the functionality already provided in a Google Spreadsheet.
- Customization; options to select different colors, field options, etc.
- Visually Appealing, easy to see and understand from first glance. An optimized user interface (UI), colors help with organization.
- Cloud-based; able to be accessed from anywhere.
- The formula and matrix piece from Excel is not as clean-cut.
- The plug-ins or add-ons might need some more improvement (i.e. the map function using a sheet of addresses to plot points).
It's less appropriate for formulas and math.
- Managing content production workflows
- Housing marketing and sales collateral
- Prioritizing content needs across the organization
- Better integrations with 3rd party programs for easier import/data sync
- Steep learning curve compared to some project management tools
- Keyboard shortcuts can be confusing at times
- Visualization - Airtable has colorful tags which help you easily identify things.
- Collaboration - Multiple users can work on a project at the same time.
- Filtering - Airtable has a complex set of filters.
- Simultaneous collaboration - if multiple users are on the same sheet and a filter is applied, the view changes for everyone.
- Complex calculations - you cannot do mathematical formulas within the software.
- Data analysis - would be great if they had charts and graphs.
- Simple categorization of data - if you or your team just want to list and categorize data, then this is the tool for you.
- Complex filtering - Airtable does this on a high level with multiple if-then, and, or, contains, etc.
- Collaboration - teams can work on a project at the same time.
- Visual analysis - there does not seem to be charts and graphs.
- Complex data analysis - there are no computational formulas.
- The website is very well laid out. It is uncluttered, easy to navigate, and is highly visual. There are a great range of field types and add-on blocks.
- Setting up bases is very straightforward. If you get stuck the help section and videos are excellent. You can also access Airtable Universe to see examples of how the product is used by others.
- I have submitted a number of queries by email and in each case the staff were very helpful and responded quickly. Given that I was using a free account at the time, I was very impressed.
- Given that I have used the product with very young children successfully, I think that it is extremely well designed.
- They only thing I can think of is being able to switch between user accounts without having to log on and off.
- A personal request, would be to add shades of brown to the color palette. When working with the children, we color code field options for eyes and hair. The only children I can't do this for is brunettes with brown eyes. A small thing I know, but it would really help the younger children as it is a visual clue.
- It has similar functionality to Google Sheets but allows you to do much more powerful data organizing. ie. Relationships between data (which DB devs will know all about but not spreadsheet users). eg. You have a list of students and a list of classes, you want to link those two lists together so you don't have to duplicate lots of data.
- Also, in terms of data organizing, the fields are a lot easier to customize and lock-in. Instead of using clunky data validation in sheets, Airtable allows you to select all kinds of different field types. Single select, multi-select, phone number, email address, collaborator, checkbox are ones we use regularly.
- Once paired with Zapier, Airtable's ability to power annoying manual data entry is fabulous! Using views you can trigger Zapier in all kinds of powerful ways.
- Pricing per user could get painful. We tend to get around this for small setups by using a generic account. You can still setup up to three people with 2FA security on it fairly easily.
- We use Airtable with Zapier a lot and sometimes we have some issues with deduplication where a zap won't run because a record has appeared in a view that it's been in before... which is probably great most of the time but sometimes we have to switch the zap off and on to make it work again. ie. If you trigger a Zapier process from within Airtable and then want to trigger that same process the next day, it may not work as it looks like a duplicate.
- Unlike a "real" relational database Airtable doesn't have a back-end and a front-end, it's more like a "mid-end". This means you can't create a tidy, usable front end for non admins and you can't create granular account permissions. ie. Admin 1 can edit table 1. Admin 2 can edit Table 2. This is the biggest downfall and has been a problem for some of our clients where they need different views for different people with different levels of access. eg. Teacher, admin, student.
- Well suited: A startup looking to develop a web app should really start in Airtable and make sure you know what you're doing with data and processes and integrations before scaling up.
- Well suited: If your spreadsheet is getting out of hand due to the volume and types of data in it, might be time to look at Airtable.
- Well suited: If you're using a spreadsheet like a database.
- Well suited: You've got lots of business systems across different web apps and need to integrate/automate a few of them. Airtable is good as a central hub, especially if you're dealing with customer records.
- Not so well suited: You want to quickly collect some data and aren't worried about automation. Easier to start in a sheet.
- Not so well suited: You want to capture customer interactions from email. Probably easier to just get a simple CRM.
- Different views of information allow for a comprehensive understanding
- Built-in templates make quick work of some small business tasks
- Integrations with 3rd party software fit into our existing workflow
- There is a learning curve, and several new features are only available on paid plans.
- Certain tasks that people may be familiar with in Excel or Google Sheets do not function similarly in Airtable
- Some views are not available on mobile devices which may leave you waiting to see information.
As a finance database, we are using Airtable also as a client database. So thanks to the "Link to another record" function we can link invoice items to invoices, and invoices to the correct client or Supplier. With that and a strong API that allows us to connect Power BI directly to Airtable, we also have real-time analytics about all of these.
- Fast and easy to use with pretty UX. And for those who have a question, there is very simple but strong help center
- Real-time collaboration with many people and change history
- Integration with many apps via Zapier and API with documentation with examples
- Allows us to link records to create a logical structure of many tables.
- Many sample templates are ready to use or just provide inspiration
- Real-time is a universal tool that everyone can customize for personal use
- Also in the big base, each user can filter and customize their personal view. So everyone can view only the data and structure that they want.
- No way to link one table from one base to another table in another base :/
- Because of permissions, we need 1 table with restricted access to a few people. But some data we need to be used on a company-wide base. For example, one base with suppliers and CRM, another base for project management.
- We would appreciate more granular permission, but it is in progress
Airtable works very well in cases that you want to do project management, or simple CRM, or item evidence etc.
Airtable is a simple web database with some functions like Excel.
I know that for a new user it can be too difficult for first use. But after a few minutes, everyone can start thinking about use cases and start to use Airtable for almost everything.
1. Planning my wedding
2. Managing to do items
3. Content calendar for clients
4. Hours tracking and invoicing
5. Lead Tracking
I'm such a fan of Airtable that 3 of my clients have implemented it in their organizations after my recommendation. It is great for collaboration between clients and coworkers, or friends and family.
- Uploading files to cells - this is so much better than a spreadsheet!
- Sorting by multi-functions
- Color coding for ease of reading and sorting
- Ease of sharing for collaborators
- The color scheme isn't very appealing
- The "blocks" are unclear as to their usage
- Filters and grouping of Data. Airtable has many options to filter and group data and it could be done so quickly and presented very cleary.
- A different view of the same database. Airtable allows the user to create views such as 'Gallery', 'Kanban' 'Calendar' and 'Grid' view of the same database. Many versions of each view can be created thus saving time and resources duplicating data. These views can be then shared with stakeholders.
- Templates - Airtable provides many templates to allow new and experienced users a ready-made platform to work off.
- Bookkeeping, while there are many options for bookkeeping it's still not as straightforward as more well-known spreadsheet platforms. Improvements here would allow companies to export their basic bookkeeping to Airtable.
- Integrations. Airtable is lacking in integrations. Having more integrations would enable Airtable to become an even stronger database for organizations.
- Organization. When a base has a large number of tabs it's hard to get a helicopter view of the tabs. Although the search is pretty good.
Thank you, Airtable! We are a small, start-up nonprofit that relies on volunteers to help us accomplish our mission. Right now we are in the process of building our infrastructure and choosing the right tools to help us do this is important to us. Good, effective and intuitive databases are critical to the work of impactful community mobilization and information sharing. Airtable fits this bill. And I tested this! I had a few folks that really did not understand the structure of a database to try to create a simple Airtable database with 14 fields and 51 records. More importantly, I asked them to create this database WITHOUT using the help desk but by GUESSING only. Folks were able to build the bones of the database. I, of course, swooped in to figure out how to add pictures, create the drop-down boxes and make links and I was able to do this without asking for "help" but by clicking onto the icons that made the most sense.
I am thrilled that I found and tried out Airtable! And now I am more thrilled that I am now a part of the Airtable community!
- It has a really great UI. It is friendly enough for users that may find databases somewhat daunting but robust enough for folks like me that have intermediary database skills.
- I like the way that you make the content of drop-down boxes look like colorful tagging.
- It is very easy to add pictures and other types of attachments.
- Making the database relational by linking fields is pretty simple.
- I am still in my trial phase so some of my wishes (I will not consider these "cons", yet) may already exist in the more advanced plans but I would like to be able to wrap the text in the fields within the default Grid View.
- I think that all of the plans should give some the ability to change the font, font size and formatting of the text within a field.
- The calendar feature was a little quirky. And as far as I can tell, it does not allow me to put several items in on specific dates.
- Database management
- Relational record keeping
- Tracking any and all information
- Being able to export Airtable data as merge fields would be amazing, much in the same way you can export PDFs via the page designer block.
- Social media planning
- Content marketing tracking and development
- I would like to see the different views, such as gallery view and calendar view, available on mobile
- I would appreciate the option to resize the thumbnails from image uploads
- It would be amazing to have readable attachments
- Have more files be readable within Airtable, such as PDFs or Office files
- Extremely user-friendly interface
- Great integrations with other cloud software
- Cross-references and linking between different records
- I would love to see linking between work spaces or bases - this would allow for more functionality at an enterprise level.
- The new block functions are great, but are only available on paid versions. It would be greater to have a lite version of the blocks in the free version.
- Without a previous knowledge of coding, some of the functions can be confusing.
- To-do lists
- Marketing campaign management
- Media contacts lists
- Website asset management
- SEO evaluation checklists
- Website valuation checklists
- Marries an Excel-type spreadsheet with database functionality, making it the very easiest way to create a database that I've experienced.
- The user interface is wonderful and so intuitive. It's a joy to use.
- It's highly customizable and flexible, so you can do any number of things with it.
- Hard to say what's missing, but maybe some top-level admin -- so databases can be organized by large groups (like business vs. personal) rather than just workgroups?
- Maybe some tools built on top for things like asset management?
- Color coding various types of content makes it easy to see, at a glance, what is coming up for marketing initiatives.
- Airtable has amazing templates built out to help you get started quickly.
- If you don’t want to use a template, you have the freedom to customize the template for exactly what you need.
- We are able to store user personas, keywords, types of content, etc. and access it all in one view.
- It would be really helpful if Airtable had a stronger “onboarding” or “how-to-use” when sharing the table to a client or other user.
While it’s a great planning tool, it isn’t necessarily built for storing large pieces of content.
- very intuitive and simple to use
- we are able to formulate it for our needs instead of fitting into someone else's idea of what we need
- usable across multiple platforms and devices--desktops, laptops, iphones.
- editing in real time, and several viewers viewing screens from remote locations
- entering a single record seems to have to be done across several screens. Perhaps just the way we did it, but would be easier if it were all done on one screen
- can't figure out how to "hide" a record once one of the people we are visiting dies. We don't want to delete the record, just hide it from the primary view.
- eventually, it would be great to be able to integrate into Gmail--eg to hit the email address and have that transfer to an email...but perhaps not possible without permission from google...
- All the hard work of trying to build a solution in Excel is done for you. You can create links to simple mobile-friendly forms and datasheets and it builds input forms automatically that can then be easily customized.
- The relationships across tables are robust and deal with changes to fields and tables without the need for intervention or maintenance (like a proper database).
- Initial set up and use require a minimal set of IT skills. Coming with an array of pre-built templates and the ability to import your existing spreadsheet and customize and fine tune it from there into a database
- They don't contact me every day trying to sell their product (probably because they don't have to).
- A little more customisation of the forms would be fantastic. The interface is simple and helps avoid making problems for yourself, but being able to take out some of the white space and select different fonts or show basic formatting would be a good addition. But such is Airtable I am likely to find out with the right knowledge you can.
- Not being able to connect "Bases" together. This can be addressed by building all tables you need in to one base and remembering you can always export the data out somewhere else if you need this level of integration.
- If you are a larger or growing organisation, Airtables flexibility and ease at replacing spreadsheets needs to be managed (or you could replace your uncontrolled Excel addiction with an Airtable one).
When dealing with smaller data sets and not requiring blocks, then for a non-profit it is useful to have the free workspaces where everyone can fully collaborate and update records.
Less good for complex financial work you should stick with Excel or your finance system. If you have a very large number of records and need many people to be able to update records then you need to consider the costs (however most off the shelf products you will be looking at to do your specific tasks will probably cost more when you evaluate them).
- Great user experience and minimal learning curve. It wasn't until I became aware of Airtable that we found a solution that allows us to implement the best features of a collaborative RDBMS with our staff who don't have any training. I had previously used Zoho Creator and found that it was difficult to onboard new users because of a steeper learning curve.
- Easy to share views and invite contributions via forms.
- Blocks add significant functionality that would be hard to custom build.
- I'd really like to be able to link records or a view between bases within my workspace.
- The form designer is not as featured as we're used to with Google Forms.
- I'm using the Airtable Importer by Railsware to bring Airtable data into Google Sheets. Import from Google sheets would be a great feature.
- It's very easy to use. I was able to start from scratch and get a pretty complex workflow set up in just a couple hours.
- The ability to create one "master table" with every piece of possible information is good for the "deep dive" members of the team, but then it's easy to create views and calendars based on just a few pieces of data that are better for one specific use or person.
- Being able to store draft content on the system as attachments means that the review copy/image can be included in the workflow rather than as a separate email or in another tracking system.
- The ability to quickly group, sort and filter on the master table make it easy for the power-users to work with the full set of information, but still find a specific project quickly.
- It would be great to have multi-tiered selection options. So if I check a box-like, "Does this need social support?" I could then pick from a multi-select drop-down based on the choice.
- It would be good if we could have a kanban view built off a selection from a multi-select since some projects might be part of multiple strategic initiatives.
- It would be cool if forms could have some basic if/then functionality. As it is, we need to create different forms for different media requests that share 75% of the same data.
I wouldn't recommend it if you're looking for a content repository specifically or a DAM. It could do that in a very limited sense, but not if you're wanting to store large graphic or video assets. Also, as far as I can tell, you can't publish directly to social accounts from Airtable. So you'll still need to port your content directly to your social accounts or a platform manager like Social Studio.
- The ease of the relational database capabilities are key for keeping tracking of how our contacts, partners, donors, and event attendees are all related.
- The map block feature is great for when we're on the road visiting partners.
- The custom views are extremely helpful for viewing the most important information quickly.
- As a nonprofit, the reduced prices are also greatly appreciated so we can put more funds towards the youth we serve rather than into infrastructure.
- Of HUGE importance is the care and feeding I've received from customer support. I ask a question and get a response within 24 hours and the response is personalized and makes sense. The conversation with a single representative is such a relief and makes it so much easier for me to be productive.
- I suspect that the technology integrations with other apps, using Zapier or otherwise, will become more and more important to us - we're working on getting PayPal payment completions to populate our event attendee lists right now!
- I can't actually think of any road blocks or insufficiencies yet!
Airtable Scorecard Summary
Feature Scorecard Summary
Airtable Support Options
|Free Version||Paid Version|
|Video Tutorials / Webinar|
Airtable Technical Details
|Mobile Application:||Apple iOS, Android|