TrustRadius
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.https://media.trustradius.com/product-logos/24/DA/0A0EZ9Z74S8G.JPEGAirtable is a great value to our teamWe use spreadsheets quite a lot in our department. Airtable is a tool that combines the simplicity and flexibility of sheets with the possibilities that comes with databases. It gives endless opportunities to display almost any kind of data and relationships across different data sources. All data is accessible within a few clicks and without the hassle of setting up new spreadsheets.,Airtable excels in its ability to display complex data in a simple way thanks to predefined layouts. It is extremely easy to switch between the grid and list layouts when necessary. This would require setting up a new spreadsheet every time. The whole app is easily scalable as our requirements change.,The proprietary nature of Airtable makes the importing and exporting of data an occasional problem. The learning curve for users with no database background. The pricing model is restrictive.,9,Airtable is great for collaboration, it removed the friction of using Excel sheets within our team. We were able to eliminate several tools and replaced them within Airtable, making our data more accessible and in one place. Overall time savings by giving us easier access to our data and fast reports.,9,9,Microsoft Office 365, G Suite and Microsoft Access,Hive, MeisterTask, Workzone, Kanban Tool, WorkflowMax, Teamwork Projects, CoSchedule, Wunderlist, LiquidPlanner, ProjectLibre, AgileCraftFree is always goodRight now we use Airtable for our whole organization. We use it to manage weekly tasks. Every week we look at the Airtable to see what needs to be done and mark off tasks that are complete. We also use it for our influencer management and shipping management. It helps us store key information in all the same place.,Flexibility: there are many view features and different ways you can use the product Integrations: there are so many apps you can integrate it; from Slack to Shipstation Beautiful: it just looks nice to use. Sometimes project management apps are ugly, this isn't,Pricing model: we don't like how we have to pay per user. Calendar view: we wish the calendar view was better, or if there were different types of calendar views. Right now there is just one. Complicated: some parts of the app are a little complicated.,7,It has a free version, so it's a good ROI for us. We haven't been updated to the paid version yet, we don't think it's a good ROI for now, especially since you pay per user. It saves us time finding key spreadsheets, which is a good ROI.,7,3,monday.com, Basecamp and Teamwork Projects,monday.com, Basecamp, Teamwork ProjectsGreat project organization toolAirtable is used as an organization tool in a couple of different ways by my company. The product team uses it to keep track of our missions and themes for the work we are aiming to accomplish. We also use it to keep track of the status of items as well as the reasoning behind doing them. We also use it to communicate the status and reasoning of those items to the rest of the organization. Our services team uses airtable to help manage the onboarding of our largest clients as well as sharing product priorities and current work with them.,Great customization options that allow you to do many different things with it. The ability to link different parts of a base to one another. This has allowed us to quickly and easily link teams to PMs to epics to missions to themes. Customizable slack notification options.,I don't like that once you link an item to another element you can no longer color code the item. Instead you have to put a color marker on the row overall which is much less noticeable. It makes it harder to see the status of a given thing at a glance. Not sure if this is just my org or their overall pricing structure as I was not part of the purchasing team but making it a cost per user hampers the ability to share with other people outside of the product organization.,9,Less confusion around what individual teams are working on and why. A better understanding of overall product strategy without the false timelines inherent in roadmap tools. Other departments have an easier time knowing which PMs are responsible for which things when they have questions that need answers.,ProductPlan,8,ProductPlanAirtable works for meWe use Airtable as part of the Association of Natural Hair Care Professionals recruiting services. We use Airtable to organize our interview candidates. We also use it to communicate with clients about the progress of our recruiting and to share candidate information with client's HR team.,Airtable helps to track the progress of recruiting. We can link candidate documents like resumes and portfolio with candidate data. We can hold various team members responsible for their roles.,We would like it if Airtable did not require our clients to have a separate account in order to share the table. It would also be nice if Airtable had a more robust search feature. Airtable has a lot of features that could be more intuitive, but the help guides work well.,9,Airtable has improved clients' confidence in our process. Airtable has a negligible effect on the amount of time it takes to complete projects.,Slack,1,Oasis CRM, Slack, MINDBODY, Shopify,1Great platform for team collaborationAirtable greatly improved our team collaboration work. This product is used among our IT department to manage projects and to make priority lists for small projects that requires more attention. Airtable is easy to use and allows us to track the progress our group assignments. This products help us to save a lot of effort and time.,Easy and simple to use Great browser extension Lovely userinterface Very effective for team work,There is not reporting system There is not charting system,9,Saves time and effort Improve our team work performance Keeps us updated with the progress for each project,Trello and Asana,9,Canva, Adobe Illustrator CC, Adobe PhotoshopAirtable is a great (but expensive) database toolAirtable is used to make databases for differente purposes. We use it to make assets databases for our game production creation, pipeline and workflows. We integrate those databases so all information is in the right place at the right time. We use it to make financial sheets and reports too.,Great interface and user experience Many ways to implement the database structure according to your needs Different views for different uses make it a very flexible tool,The pricing of the paid tiers are expensive Many limitations in the free and plus plans The comments pane inside the cards is very limited,8,We use the free version of airtable, so it has a positive impact for us We use it to better manage our finances, so it has a positive impact for us We use it to better manage our assets, so it has a positive impact for us,,7AirTable for a Lean Not-For-ProfitOur micro not-for-profit organization uses AirTable across all our functions—reporting to the executive, dealing with the management of our 6,400sqm site, managing applications for space, roles and events, modeling financial feasibility and storing digital assets alongside timeline functions. AirTable addresses our need for a flexible solution that has a low barrier for entry as all our staff need to be able to feel comfortable and fluent in their interactions.,Allows various users to interpret data specific to their own requirements. For example, our community manager and communications manager can source and distribute content from the same database. Frictionless sharing of digital assets with media and other stakeholders. Survey and user-friendly input systems attached to deeper levels of information that our team uses to guide strategic and operational decisions as well as for CRM purposes.,The differences between the membership tiers are significant and a great deal of functionality is added at the Pro Plan level,10,As a start-up, our key business objective was to save costs and use flexible systems. AirTable is delivering beyond expectation on this objective.,10,10The best for managing your database and projectsOur company is responsible for the distribution and sale of food wholesale, therefore, using software like this to organize, sort and classify our information has been very helpful. You can manage your customer database masterfully in a reliable and productive way. Airtable allows us to establish links between the different fields and categories of our database and use it efficiently for the benefit of the company.,It's an easy to use platform. It is quick to get information to others through links, or by exporting data in CSV files. Spreadsheet appearance makes it easy to handle and manage information. Integrates well with other productivity tools. Payment per month is affordable for small and medium-sized businesses. Easily puts your inventory in order.,The errors that may occur during the use of the platform depend on the knowledge of the information and its configuration, otherwise, I consider it an excellent platform to manage databases.,9,Establishes an order in the organization and management of information. Promotes collaborative and effective work in the execution of projects. Security in the safeguarding of contact and customer information.,9,9,Wrike,Basecamp, Wrike, AsanaBeautiful spreadsheets meet code-free databasesOur small team (Product Content Strategy, four team members) uses Airtable for our internal projects and notes. Personally, I love to use Airtable to document and organize research. For example, researching different CMS options -- Airtable helps me keep track of the features and costs associated with each potential option -- or auditing -- Airtable helps me keep track of usability issues while documenting their locations. I've also used Airtable to help myself accomplish individual tasks, like keeping track of which Help Center articles I have updated.,Airtable looks beautiful. I think it's hands-down the cleanest, most attractive spreadsheet software I've used. It's a joy to scroll through and create content. This also makes it impressive to share with other teams. I love the Kanban view, which lets you move items from the leftmost column to the rightmost column. This view is especially great for keeping track of in-progress and completed tasks. I like the Airtable calendar views, which make it easier to see when tasks are due and stay on top of deadlines. Airtable offers some great templates that make it easier to get started. The block/base structure was easy for me to pick up.,Airtable isn't the absolute best tool for internal team communication. For example, it would be nice if there was a comment section where team members could collaborate and leave comments. It's not that this functionality is totally missing, but it could be much stronger. Airtable may have a bit of a learning curve for some people. When I was learning how to use Airtable, I ended up clicking around a lot because I wasn't always sure what a button/field would do. People coming from more "standard" spreadsheet software might feel like functionality is lacking in some places, although this wasn't an issue for me as a non-expert spreadsheet user. User permissions in Airtable could be more granular. It would be great if you could give someone "Edit" access for only one column, for example, allowing them to make updates without changing the rest of the spreadsheet.,9,Airtable increases my productivity and efficiency -- it's easier to see which tasks I need to work on, and when. Airtable makes it easier to communicate my progress -- it simplifies sharing my work with others. Airtable empowers me to do more by myself -- no coding knowledge necessary to work on a database.,8,7,A highly customizable (and fun to use) multipurpose business toolI used to use Airtable for editorial project management (keeping track of which assignments were due and when, who they were assigned to, status, etc.) but now I use it primarily as a database for managing keyword data for my SEO clients. I also use it personally for my family budget.,Customization. There are a million ways to use Airtable; it's very easy to customize and adapt to your needs. Familiarity. If you've used Excel or Google Sheets, you'll have no problem with Airtable. I prefer it over these tools, however, because of the color-coding and interface style. Value. If you're looking for a budget, multipurpose project management tool, Airtable can't be beat. Price goes up if you have a lot of users, but you can set up a combination of free and paid "bases" to meet your needs so you don't have to pay and arm and a leg for every user.,Restoring deleted records - it's way too easy to accidentally delete something and not realize it! Dashboarding - it would be nice to create custom dashboards that give a high-level view of different things across bases.,9,Scaling - Airtable was what initially took my one-woman business and made it possible for me to manage multiple clients and projects. Speed - I learned it quickly and was able to implement it in my business within days. Better collaboration Automation - Airtable integrates with Zapier, a function I used frequently to notify writers when they had projects assigned to them.,10,8,monday.com,Zapier, Zoom, CanvaAirtable is Great!Currently Airtable is being used as our primary social media scheduling platform. It is the best for this because of all the features it offers our company. We do a lot of long term social media planning it it really creates a space for all of our team to collaborate on our posts. I give airtable 10/10 on what we use it for!,Allows the posts to be scheduled day to day Allows for monthly view of the scheduled posts Allows for others to collaborate on scheduling,It would be nice to have enough space to see more than 3 events in any given day It would also be nice to have the ability to mark off a day as complete. More space to write captions.,10,It helps drive more people to our social It has increased our exposure to our community It helps us advance our social,10,10,Adobe Illustrator CC, Marketo, AxisTV Signage SuiteAirtable | The Best Software I have Ever UsedAirtable is being used at my organization for individual consultants use and for team usage. We are using it internally to collaborate within our departments. We are also using it with clients to both collaborate with them as well as present them information in a table or spreadsheet format. We are trying to address a variety of problems with this. We would like to save time by using Airtable along with have a variety of customization options. We would like a variety of ways to present and classify information and would like something that is easy to understand and learn. Our final problem we are trying to address is a effective and efficient collaboration method for people who are located in a variety of time zones and locations.,Airtable has the best customization features out there. They allow you to customize you spreadsheets or tables in a variety of formats. They allow you to customize a variety of field types, field sizes and various colors. Airtable has a great collaboration feature that makes it easy to share and grant access to tables and a variety of information. Airtable has great compatibilities that allows you to directly upload spreadsheets from excel into a customizable table. Airtable is easy to teach and understand quickly, and does not take time for someone who is not technically advanced to understand,I personally don't have any cons with Airtable this is one of my favorite softwares I have ever used,10,Airtable has made it easy for me to communicate and collaborate and create ideas internally within my team and present a variety of potential ideas. It makes it easy to move forward with certain ones and document others for potential use later on. Airtable has saved me lots of time every day with a variety of clients and tasks. Airtable has made it very easy to present data and information to clients in an easily understandable format.,,10,Marketo, HubSpot, Google Data Studio, SEMRush,Collaboration Data Analysis Internal Communication Task Management,None - I love this software,10Airtable Should Be ReveredWe use Airtable across departments, but mainly in our social media and content marketing services. It's also in use as a kind of collection area for lead submissions from our website and print resale pricing that we can present to clients. It's easy to collaborate on Airtable, it works seamlessly with other apps, and it's customizable beyond recognition.,Collaboration Tool Planning Tool Integration with Other Apps Lots of ways to customize,Very expensive for the paid plan More embed options More privacy options for clients viewing tables,10,Been able to scale my offerings Been able to templatize processes Been able to ease tracking of errors/bugs/change requests,10,10,Smartsheet,Asana, Everhour, Zoho CampaignsAlright product but challenging to use at timesI have used Airtable at our company as this is the preferred choice for one of our vendors. We use it in conjunction with them and we work on tracking some outstanding issues there. So we use it across 2 companies and within our organization as a result. It has been an interesting but challenging experience.,Beautiful UI Good customer support Responsive design,Very complex and cumbersome to use. Confusing amount of filters and almost too much stuff in there. Long onboarding.,5,Taken too much time to figure out and do every day. Let us work with a client we really wanted to have a partnership with. Hasn't been intuitive UI or use.,LinkNotions and Asana,9,Asana, LinkNotions, JIRA SoftwareAirtable is great for keeping track of project statuses and what the rest of the team is doingOur organization uses Airtable to keep track of current, past, and incoming projects. It's used across the entire organization. It helps keep track of all of our projects, see who's working on them, when they're due, who the contact is, and so much more. It's been an incredibly helpful tool for our company.,Keeping track of project statuses See who's working on which project Add details to project statuses, like contact name, when it's due, etc.,More user friendly aspects Tutorial Maybe a more in depth set of instructions as well, as there are a lot of features,10,Airtable has helped our team collaborate effectively Everyone always knows what everyone else is doing, if they're overloaded or underworked. Helps keep track of project statuses,9,8,,Dropbox, Avaza, Workplace by FacebookQuick prototyping tool that can increase your workflow speed by a factor of 100Airtable is used as a database for quick mockups in our organization in cases where we need to feed real data for our APIs using spreadsheets. It helps the non-technical people in our organization to provide us the data that we as the technical people need to build the API using real life data without building a database or underlying infrastructure to validate our ideas.,You can manipulate data like a real database would It is basically an Excel sheet on steroids It has an underlying API that makes it great for a database,The documentation surrounding the formulas could use more information. The javascript API is basically an Ajax API that doesn't offer a lot, hopefully it could be converted into another layer that makes writing formulae easier.,9,Communication between technical and non-technical people is easier Development of our API is much faster.,,5,Firebase,Yes,Price Product Features Product Usability,1) Features 2) Documentation and Support 3) Ability to collaborate between users 4) Supporting libraries and tools.Amazing tool for social media planningMy Marketing department uses Airtable to schedule social media on a digital content calendar. We are new users to Airtable and have been using it for less than 6 months. In our social media scheduling, we use Airtable to determine platform, caption, hashtags, what group of our users the post targets, what photo will be used, the day the post will be made, the day the event is happening (if applicable), and any link that will be included with the post (if applicable.),Calendar view Customization/Versatility Ease of use,Different views Color coding (may be available on paid version),8,Increased social media engagement Increased productivity More followers on social media,Hootsuite, Later and Buffer,Buffer, Marketo, Google DriveAirtableI personally use Airtable to track projects, who they are assigned to, progress, dates, etc. It allows for so much interconnection between sheets that I can really store a wealth of information in it and it can be easy to use.,multiple users tagging formulas,Allow for comments and notes Track on calendar Different users different permissions,10,No impact on ROI, just makes work more efficient,9,1,Trello, Google Drive, Moodle, CanvasCatch some AirtableOur marketing department uses Airtable to build content calendars for clients. We also use various templates within the software to manage retainer accounts, monitor capacity, and plan content for months ahead at a time.,Color coding various types of content makes it easy to see, at a glance, what is coming up for marketing initiatives. Airtable has amazing templates built out to help you get started quickly. If you don’t want to use a template, you have the freedom to customize the template for exactly what you need. We are able to store user personas, keywords, types of content, etc. and access it all in one view.,It would be really helpful if Airtable had a stronger “onboarding” or “how-to-use” when sharing the table to a client or other user.,8,Airtable saves us tons of time going between multiple tabs and social by keeping it all in one view. Airtable makes it easy for clients to interact with and share content with their agency.,Google Drive, Contently, CoSchedule, Hootsuite Free and Sprout SocialEnjoy making org charts quickly, unless you want to print themWe specifically got and used Airtable to make various versions of our organizational chart quickly. This is particularly helpful when looking at models for organizational design and effectiveness (and wonderful to avoid the tedious work of doing this in a PowerPoint or other document). Our use case was narrow because it did not look to the tool for project management.,Once our data was loaded, Airtable allowed us to make multiple versions of our organization chart quickly. Inside of Airtables product, we could switch formats and drag and drop objects quickly. The software did not require a lot of software to be able to use it, but when needed the help center had sufficient information.,It was very frustrating that we couldn't easily print our organizational charts, because organization charts were the main reason we adopted the tool. The lack of printer-rich features made us discontinue the use of the product.,5,Our ROI was low because we needed to be able to share our organization charts, which required access to Airtable for employees who didn't otherwise have a need for the product. Not being able to print the org charts meant that the value was only accessible in Airtable and not exportable. Based on Airtable's help forum, it is unclear whether printable org charts are on their product roadmap.,7,5,Lucidchart,Trakstar, RecruiterboxAirtable - Easier to deploy than SQL database with the benefits of MS ExcelAirtable is being used by 80% of the organization. Due to our company being a start-up, it is hard to invest in building a front-end for our SQL database. When we were solely using the SQL database, it was impossible to track changes made by some developers and, as a result, data was corrupted. Now, the SQL database only has 2 personnel with write access. The others only have read access. This is where Airtable filled in the gap. Airtable is capable of showing the history in each line, who made the changes, and what was changed. If needed, I can revert the changes. Airtable is something like a database combined with Excel, and it has similar capabilities, like Google Forms, where I can create a customized form and publish it on a website for others to fill in. Once submitted, it goes into a table.,Within 1 base, you can link data from multiple tables and manipulate that data to calculate a summary of useful info. For example, if you have different teams working on different parts of a project, with each inputting their own set of data. The manager is able to work out a summary of the info and get a clearer view. That said, it is not an easy task to manipulate the data. You will need in-depth knowledge of database and excel. You can create specific views of each table and provide those views to anyone. This is useful when you want to provide a summary of info (which constantly changes) to outsiders without providing them the detailed input of data. For someone with no knowledge of calculating the data from a SQL database, this is useful. You can also create forms for people to fill in. This is similar to Google Forms. I like this Airtable form because it submits directly to the tables where data can be calculated and integrated with the rest of the tables.,One issue we face was the inability to link bases. So for any calculations to be made, all tables have to be from the same base. So this makes a base very big and potentially dangerous with multiple teams updating different parts of the same base in different tables. If different bases can be linked, there can be more segregation of data and access. I hope this can be implemented in the future. Viewing of a single base with multiple tables is messy. Unlike a SQL database where all the tables are in the left sidebar, in Airtable, the look is more like Excel, where each table is a tab. This gets unsightly when there are over 5 tabs.,8,Before using Airtable, we used solely SQL database. That was bad because, due to being a start-up, we had little to invest in a front-end look for the SQL database. One of our developers updated the info in the database without permission, and that corrupted the data. Moving to Airtable, we were able to retrieve changes and revert if needed. Airtable also allowed us to share data with our partners without having to create dedicated Excel spreadsheets. We could pull data from the existing Airtables and lock it in a certain view and share that with the partners. This helped save us a lot of time.,5,5,MySQL,Asana, Slack, KlipfolioAirtable makes your administrative overhead lighter!We use Airtable as a way to collaborate on specific projects across departments. It helps everyone on a cross-functional team have concurrent visibility into the project, add notes and tags, and track the progress of the various project pieces. We only use it in relation to projects for a specific product. It is not used across the whole organization.,Users across the project can collaborate in real-time, without having to wait for someone to close the document, and without worrying about edits contradicting each other. Airtable allows for easy implementation of functionality like column types, without the complicated and time-consuming functions of Excel required to accomplish the same things. Creating a base and inviting your collaborators is quick and easy. Users can be granted different privileges. The tool is flexible enough to manage many different types of projects, everything from simple action item tracking and tagging to complex details and dates associated with client implementations.,It is frustrating that collaborators cannot view different filters of a base concurrently. This has caused confusion during meetings, i.e. "Who removed my filters?" I wish that adding color to the records was not a paid feature. That seems like very basic functionality compared to all the other functionality included in the free version. It would be nice to have the option to auto-fit the row heights to the text, instead of a fixed row height across the base. That way we could see all the text in each record without having to double-click on some longer ones even in the "Extra Tall" view.,8,We are using the free version, so in that regard, the ROI has been great. Airtable has helped us streamline complex project tracking. We are getting work done faster because we can spend less time setting up our tracking tools and more time actually doing the project work. We have less confusion from the less tech-savvy team members, since this tool is more user-friendly and intuitive than something like Excel.,9,8,,Basecamp, Microsoft Teams, Articulate 360Airtable for Data Management!Our company uses Airtable in the Collections department. It is currently being used as a proxy customer relationship management software for accounts that enter this stage. Our various Collections teams compile the list of accounts in Airtable and track them there. Using the various Airtable tags, we can easily identify and mark accounts for each stage of collections that they are in. As Airtable is online, it is used collaboratively by different teams.,Visualization - Airtable has colorful tags which help you easily identify things. Collaboration - Multiple users can work on a project at the same time. Filtering - Airtable has a complex set of filters.,Simultaneous collaboration - if multiple users are on the same sheet and a filter is applied, the view changes for everyone. Complex calculations - you cannot do mathematical formulas within the software. Data analysis - would be great if they had charts and graphs.,8,It's a cost effective data management tool as others on the market we have canvassed are very expensive. Allows collaboration at a low cost. There are free accounts. It has allowed us to create our own system as other software on the market are not built for our use case.,Asana,Asana, Trello, ViberAirtable is Amazing!I use Airtable to organize my business, keep schedules, create lists for purchasing and to share with my employees.,Easy to use platform. Amazing service. Templates to help get you started. Free plans are surprisingly great.,It would be nice to get more emails explaining things.,10,Keeps me organized. Helps to save money from having accessible lists of items for my company to purchase so we don’t purchase unnecessary items that go bad or are excessive.,Microsoft 365 Business,10A powerful tool that's easy and fun to useIt's being used by the department that I work in as well as across the organization. It's used to track roadmaps and releases. It keeps everyone in the loop on what we're working, what we have worked on, and what we will work on. It helps us communicate internally within small, independent teams. It helps communicate across teams and with remote coworkers.,Easy to use. Powerful. Fun.,It can be hard to figure out when you are first using it. It's hard to communicate (i.e. make comments).,7,Team collaboration in real-time.,8,8,Trello and JIRA Software
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Airtable
291 Ratings
Score 8.7 out of 101
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Airtable Reviews

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Airtable
291 Ratings
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Score 8.7 out of 101

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Adam Farrell profile photo
Score 9 out of 10
Vetted Review
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We use spreadsheets quite a lot in our department. Airtable is a tool that combines the simplicity and flexibility of sheets with the possibilities that comes with databases. It gives endless opportunities to display almost any kind of data and relationships across different data sources. All data is accessible within a few clicks and without the hassle of setting up new spreadsheets.
  • Airtable excels in its ability to display complex data in a simple way thanks to predefined layouts.
  • It is extremely easy to switch between the grid and list layouts when necessary. This would require setting up a new spreadsheet every time.
  • The whole app is easily scalable as our requirements change.
  • The proprietary nature of Airtable makes the importing and exporting of data an occasional problem.
  • The learning curve for users with no database background.
  • The pricing model is restrictive.
Airtable is a genius solution for the restrictions of spreadsheets when the data needs to be accessed across several layers and presented in a 2D report. Airtable does this naturally without the need to export and modify the data into a database. It is a solution for any team that can benefit from multi-dimensional access to various data.
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Brian Chung profile photo
August 09, 2019

Free is always good

Score 7 out of 10
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Verified User
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Right now we use Airtable for our whole organization. We use it to manage weekly tasks. Every week we look at the Airtable to see what needs to be done and mark off tasks that are complete. We also use it for our influencer management and shipping management. It helps us store key information in all the same place.
  • Flexibility: there are many view features and different ways you can use the product
  • Integrations: there are so many apps you can integrate it; from Slack to Shipstation
  • Beautiful: it just looks nice to use. Sometimes project management apps are ugly, this isn't
  • Pricing model: we don't like how we have to pay per user.
  • Calendar view: we wish the calendar view was better, or if there were different types of calendar views. Right now there is just one.
  • Complicated: some parts of the app are a little complicated.
It's good for people that want to start to use a project management app. Right now we use the free version, which still fits our needs. I don't think I'd recommend the paid version, we haven't felt the need to upgrade it. I think it's a better version of Google Spreadsheets and forms, so if you are using that for project management, please switch over to Airtable.
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Jake Schlingman profile photo
Score 9 out of 10
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Verified User
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Airtable is used as an organization tool in a couple of different ways by my company. The product team uses it to keep track of our missions and themes for the work we are aiming to accomplish. We also use it to keep track of the status of items as well as the reasoning behind doing them. We also use it to communicate the status and reasoning of those items to the rest of the organization. Our services team uses airtable to help manage the onboarding of our largest clients as well as sharing product priorities and current work with them.
  • Great customization options that allow you to do many different things with it.
  • The ability to link different parts of a base to one another. This has allowed us to quickly and easily link teams to PMs to epics to missions to themes.
  • Customizable slack notification options.
  • I don't like that once you link an item to another element you can no longer color code the item. Instead you have to put a color marker on the row overall which is much less noticeable. It makes it harder to see the status of a given thing at a glance.
  • Not sure if this is just my org or their overall pricing structure as I was not part of the purchasing team but making it a cost per user hampers the ability to share with other people outside of the product organization.
If you need a very customizable tracking tool with a lot of custom fields this is a great solution. It allows broader product teams to stay aligned and informed about what everyone else is working on. It also allows other parts of the organization to dig into what is in progress down to the specific pm/team if they want to to get the information they need.
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Elaine Truesdale profile photo
September 21, 2019

Airtable works for me

Score 9 out of 10
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We use Airtable as part of the Association of Natural Hair Care Professionals recruiting services. We use Airtable to organize our interview candidates. We also use it to communicate with clients about the progress of our recruiting and to share candidate information with client's HR team.
  • Airtable helps to track the progress of recruiting.
  • We can link candidate documents like resumes and portfolio with candidate data.
  • We can hold various team members responsible for their roles.
  • We would like it if Airtable did not require our clients to have a separate account in order to share the table.
  • It would also be nice if Airtable had a more robust search feature.
  • Airtable has a lot of features that could be more intuitive, but the help guides work well.
Airtable is good for project tracking. The Association of Natural Hair Care Professionals likes using Airtable for recruiting. We plan to use it for event marketing in the near future. We are recommending it to our video production partners for their productions.
Read Elaine Truesdale's full review
Christopher Paul profile photo
Score 9 out of 10
Vetted Review
Verified User
Review Source
Airtable greatly improved our team collaboration work. This product is used among our IT department to manage projects and to make priority lists for small projects that requires more attention. Airtable is easy to use and allows us to track the progress our group assignments. This products help us to save a lot of effort and time.
  • Easy and simple to use
  • Great browser extension
  • Lovely userinterface
  • Very effective for team work
  • There is not reporting system
  • There is not charting system
Airtable allows us to keep track and records for all of our small projects. It also allows all our the team members to collaborate effectively to meet all our deadline and it also allows to keep the logs for each single project. Airtable has a great attachment system that supports various file extension. It saves us time and effort.
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Raphael Sanguinete profile photo
Score 8 out of 10
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Airtable is used to make databases for differente purposes. We use it to make assets databases for our game production creation, pipeline and workflows. We integrate those databases so all information is in the right place at the right time. We use it to make financial sheets and reports too.
  • Great interface and user experience
  • Many ways to implement the database structure according to your needs
  • Different views for different uses make it a very flexible tool
  • The pricing of the paid tiers are expensive
  • Many limitations in the free and plus plans
  • The comments pane inside the cards is very limited
I think Airtable is suited for many scenarios. The tool is so flexible that you can use with a vast number of objectives. So, it's more a matter of how it will be configured and take the time to do it. It's important to see the limitations of the free and plus plans, and see if it is enough for your use.
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Julia Gregg profile photo
Score 10 out of 10
Vetted Review
Verified User
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Our micro not-for-profit organization uses AirTable across all our functions—reporting to the executive, dealing with the management of our 6,400sqm site, managing applications for space, roles and events, modeling financial feasibility and storing digital assets alongside timeline functions.

AirTable addresses our need for a flexible solution that has a low barrier for entry as all our staff need to be able to feel comfortable and fluent in their interactions.
  • Allows various users to interpret data specific to their own requirements. For example, our community manager and communications manager can source and distribute content from the same database.
  • Frictionless sharing of digital assets with media and other stakeholders.
  • Survey and user-friendly input systems attached to deeper levels of information that our team uses to guide strategic and operational decisions as well as for CRM purposes.
  • The differences between the membership tiers are significant and a great deal of functionality is added at the Pro Plan level
AirTable is well suited to workplaces with a high or total percentage of digital natives. Our workplace is able to intuitively customize and work with templates, experiment with functionality and understand the value of blocks.
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Ricardo Jose Correia D'lucas profile photo
Score 9 out of 10
Vetted Review
Verified User
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Our company is responsible for the distribution and sale of food wholesale, therefore, using software like this to organize, sort and classify our information has been very helpful. You can manage your customer database masterfully in a reliable and productive way. Airtable allows us to establish links between the different fields and categories of our database and use it efficiently for the benefit of the company.
  • It's an easy to use platform.
  • It is quick to get information to others through links, or by exporting data in CSV files.
  • Spreadsheet appearance makes it easy to handle and manage information.
  • Integrates well with other productivity tools.
  • Payment per month is affordable for small and medium-sized businesses.
  • Easily puts your inventory in order.
  • The errors that may occur during the use of the platform depend on the knowledge of the information and its configuration, otherwise, I consider it an excellent platform to manage databases.
It is an excellent platform for managing customer databases, monitoring production and distribution chain projects, and inventory management.
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Elissa Bernstein profile photo
Score 9 out of 10
Vetted Review
Verified User
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Our small team (Product Content Strategy, four team members) uses Airtable for our internal projects and notes. Personally, I love to use Airtable to document and organize research. For example, researching different CMS options -- Airtable helps me keep track of the features and costs associated with each potential option -- or auditing -- Airtable helps me keep track of usability issues while documenting their locations. I've also used Airtable to help myself accomplish individual tasks, like keeping track of which Help Center articles I have updated.
  • Airtable looks beautiful. I think it's hands-down the cleanest, most attractive spreadsheet software I've used. It's a joy to scroll through and create content. This also makes it impressive to share with other teams.
  • I love the Kanban view, which lets you move items from the leftmost column to the rightmost column. This view is especially great for keeping track of in-progress and completed tasks.
  • I like the Airtable calendar views, which make it easier to see when tasks are due and stay on top of deadlines.
  • Airtable offers some great templates that make it easier to get started. The block/base structure was easy for me to pick up.
  • Airtable isn't the absolute best tool for internal team communication. For example, it would be nice if there was a comment section where team members could collaborate and leave comments. It's not that this functionality is totally missing, but it could be much stronger.
  • Airtable may have a bit of a learning curve for some people. When I was learning how to use Airtable, I ended up clicking around a lot because I wasn't always sure what a button/field would do. People coming from more "standard" spreadsheet software might feel like functionality is lacking in some places, although this wasn't an issue for me as a non-expert spreadsheet user.
  • User permissions in Airtable could be more granular. It would be great if you could give someone "Edit" access for only one column, for example, allowing them to make updates without changing the rest of the spreadsheet.
Airtable is excellent for individual and small team use. I think it works best this way, rather than a company-wide software available to many. I would still recommend it for larger teams, with the caveat that the pricing could get expensive that way. If you need to create multiple workspaces with many users, the cost will definitely get high.
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Amanda Layman profile photo
Score 9 out of 10
Vetted Review
Verified User
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I used to use Airtable for editorial project management (keeping track of which assignments were due and when, who they were assigned to, status, etc.) but now I use it primarily as a database for managing keyword data for my SEO clients. I also use it personally for my family budget.
  • Customization. There are a million ways to use Airtable; it's very easy to customize and adapt to your needs.
  • Familiarity. If you've used Excel or Google Sheets, you'll have no problem with Airtable. I prefer it over these tools, however, because of the color-coding and interface style.
  • Value. If you're looking for a budget, multipurpose project management tool, Airtable can't be beat. Price goes up if you have a lot of users, but you can set up a combination of free and paid "bases" to meet your needs so you don't have to pay and arm and a leg for every user.
  • Restoring deleted records - it's way too easy to accidentally delete something and not realize it!
  • Dashboarding - it would be nice to create custom dashboards that give a high-level view of different things across bases.
You can use Airtable for anything you can use a spreadsheet/database for, so the sky's really the limit. Further, you can toggle between different views (Kanban, table, cards, gallery, calendar, etc.) so if you have certain visual preferences, you can probably find a solution that makes you comfortable!
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Frankie Heath profile photo
August 06, 2019

Airtable is Great!

Score 10 out of 10
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Verified User
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Currently Airtable is being used as our primary social media scheduling platform. It is the best for this because of all the features it offers our company. We do a lot of long term social media planning it it really creates a space for all of our team to collaborate on our posts. I give airtable 10/10 on what we use it for!
  • Allows the posts to be scheduled day to day
  • Allows for monthly view of the scheduled posts
  • Allows for others to collaborate on scheduling
  • It would be nice to have enough space to see more than 3 events in any given day
  • It would also be nice to have the ability to mark off a day as complete.
  • More space to write captions.
It is well suited for planning social. It is not well suited for placing images and captions into the event itself.
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Score 10 out of 10
Vetted Review
Verified User
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Airtable is being used at my organization for individual consultants use and for team usage. We are using it internally to collaborate within our departments. We are also using it with clients to both collaborate with them as well as present them information in a table or spreadsheet format. We are trying to address a variety of problems with this. We would like to save time by using Airtable along with have a variety of customization options. We would like a variety of ways to present and classify information and would like something that is easy to understand and learn. Our final problem we are trying to address is a effective and efficient collaboration method for people who are located in a variety of time zones and locations.
  • Airtable has the best customization features out there. They allow you to customize you spreadsheets or tables in a variety of formats. They allow you to customize a variety of field types, field sizes and various colors.
  • Airtable has a great collaboration feature that makes it easy to share and grant access to tables and a variety of information.
  • Airtable has great compatibilities that allows you to directly upload spreadsheets from excel into a customizable table.
  • Airtable is easy to teach and understand quickly, and does not take time for someone who is not technically advanced to understand
  • I personally don't have any cons with Airtable this is one of my favorite softwares I have ever used
Airtable is great for a variety of uses. First, it is great for presenting client facing information in a variety of ways. As a marketing consultant I have used it for a variety of clients in a variety of ways. It is easy to audit data and organize a variety of numbers in a variety of ways. It is also great to construct ideas from and allows you to categorize a variety of topics or ideas. It is great for categorizing company or client information like tasks and who owns those, specific dates and a variety of content ideas and variations.
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Score 10 out of 10
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Verified User
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We use Airtable across departments, but mainly in our social media and content marketing services. It's also in use as a kind of collection area for lead submissions from our website and print resale pricing that we can present to clients. It's easy to collaborate on Airtable, it works seamlessly with other apps, and it's customizable beyond recognition.
  • Collaboration Tool
  • Planning Tool
  • Integration with Other Apps
  • Lots of ways to customize
  • Very expensive for the paid plan
  • More embed options
  • More privacy options for clients viewing tables
I recommend Airtable all the time. It just takes a little while to set it up the way you want, and figure out how to fit it to your needs, but then it's smooth sailing. There's tons of resources for learning it, and I can't think of a situation it wouldn't be useful. You can literally do anything you want besides create graphics.
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Score 5 out of 10
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Verified User
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I have used Airtable at our company as this is the preferred choice for one of our vendors. We use it in conjunction with them and we work on tracking some outstanding issues there. So we use it across 2 companies and within our organization as a result. It has been an interesting but challenging experience.
  • Beautiful UI
  • Good customer support
  • Responsive design
  • Very complex and cumbersome to use.
  • Confusing amount of filters and almost too much stuff in there.
  • Long onboarding.
I think Airtable would be fine to use within an organization that is relatively small and is using Airtable for project tracking within a department or two. I don't think it is a good product to use across multiple companies or with complex issues at hand. We have had a challenging time using it daily and it hasn't been intuitive.
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Score 10 out of 10
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Our organization uses Airtable to keep track of current, past, and incoming projects. It's used across the entire organization. It helps keep track of all of our projects, see who's working on them, when they're due, who the contact is, and so much more. It's been an incredibly helpful tool for our company.
  • Keeping track of project statuses
  • See who's working on which project
  • Add details to project statuses, like contact name, when it's due, etc.
  • More user friendly aspects
  • Tutorial
  • Maybe a more in depth set of instructions as well, as there are a lot of features
Airtable is well suited for companies who need to keep track of projects, their employee's workloads, internal projects, etc. It has so many capabilities, and once you get used to the tools, it's relatively easy to use. It's been great for our company on a multitude of levels! Great tool to have.
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Score 9 out of 10
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Verified User
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Airtable is used as a database for quick mockups in our organization in cases where we need to feed real data for our APIs using spreadsheets. It helps the non-technical people in our organization to provide us the data that we as the technical people need to build the API using real life data without building a database or underlying infrastructure to validate our ideas.
  • You can manipulate data like a real database would
  • It is basically an Excel sheet on steroids
  • It has an underlying API that makes it great for a database
  • The documentation surrounding the formulas could use more information.
  • The javascript API is basically an Ajax API that doesn't offer a lot, hopefully it could be converted into another layer that makes writing formulae easier.
  1. If you have non-technical people in our team and you need data from them, Airtable can act as an intermediary because everyone at least knows how to use a spreadsheet.
  2. Building prototypes - you could come up with data to mock a database really quick, which leaves you with enough time to focus on building your front end logic.
  3. It is not for production use in our case as it is only used initially in our workflow to validate prototypes and then we move everything to a traditional database.
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Score 8 out of 10
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My Marketing department uses Airtable to schedule social media on a digital content calendar. We are new users to Airtable and have been using it for less than 6 months. In our social media scheduling, we use Airtable to determine platform, caption, hashtags, what group of our users the post targets, what photo will be used, the day the post will be made, the day the event is happening (if applicable), and any link that will be included with the post (if applicable.)
  • Calendar view
  • Customization/Versatility
  • Ease of use
  • Different views
  • Color coding (may be available on paid version)
For social media scheduling, I do like Airtable. Some direct compatibility to social media platforms or tools like Buffer or Hootsuite would be great, but I understand that Airtable is not designed exclusively for social media purposes. It works very well for our small Marketing department to plan out our social media weeks and months at a time.
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August 27, 2019

Airtable

Score 10 out of 10
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I personally use Airtable to track projects, who they are assigned to, progress, dates, etc. It allows for so much interconnection between sheets that I can really store a wealth of information in it and it can be easy to use.
  • multiple users
  • tagging
  • formulas
  • Allow for comments and notes
  • Track on calendar
  • Different users different permissions
I have used this Airtable for work, but also for my personal project of wedding planning for friends etc. The ability to share, tag, and organize made Airtable the perfect tool for wedding planning. Airtable would be perfect for big projects where there are many people involved and many moving parts. I think it would be harder to use Airtable for tracking projects in a calendar format. This would be a welcome addition if possible.
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August 14, 2019

Catch some Airtable

Score 8 out of 10
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Verified User
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Our marketing department uses Airtable to build content calendars for clients. We also use various templates within the software to manage retainer accounts, monitor capacity, and plan content for months ahead at a time.
  • Color coding various types of content makes it easy to see, at a glance, what is coming up for marketing initiatives.
  • Airtable has amazing templates built out to help you get started quickly.
  • If you don’t want to use a template, you have the freedom to customize the template for exactly what you need.
  • We are able to store user personas, keywords, types of content, etc. and access it all in one view.
  • It would be really helpful if Airtable had a stronger “onboarding” or “how-to-use” when sharing the table to a client or other user.
Airtable has completely replaced our need for other softwares that stored information. We can build out content for months at a time and reference it all in one place rather than using something like Google Drive where we’d have to have tons of tabs open at once.

While it’s a great planning tool, it isn’t necessarily built for storing large pieces of content.
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Score 5 out of 10
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We specifically got and used Airtable to make various versions of our organizational chart quickly. This is particularly helpful when looking at models for organizational design and effectiveness (and wonderful to avoid the tedious work of doing this in a PowerPoint or other document). Our use case was narrow because it did not look to the tool for project management.
  • Once our data was loaded, Airtable allowed us to make multiple versions of our organization chart quickly.
  • Inside of Airtables product, we could switch formats and drag and drop objects quickly.
  • The software did not require a lot of software to be able to use it, but when needed the help center had sufficient information.
  • It was very frustrating that we couldn't easily print our organizational charts, because organization charts were the main reason we adopted the tool. The lack of printer-rich features made us discontinue the use of the product.
If you need to print off your new organizational charts, you will not be able to do so with the tool. This was very disappointing.
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Score 8 out of 10
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Verified User
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Airtable is being used by 80% of the organization. Due to our company being a start-up, it is hard to invest in building a front-end for our SQL database. When we were solely using the SQL database, it was impossible to track changes made by some developers and, as a result, data was corrupted. Now, the SQL database only has 2 personnel with write access. The others only have read access. This is where Airtable filled in the gap. Airtable is capable of showing the history in each line, who made the changes, and what was changed. If needed, I can revert the changes.
Airtable is something like a database combined with Excel, and it has similar capabilities, like Google Forms, where I can create a customized form and publish it on a website for others to fill in. Once submitted, it goes into a table.
  • Within 1 base, you can link data from multiple tables and manipulate that data to calculate a summary of useful info. For example, if you have different teams working on different parts of a project, with each inputting their own set of data. The manager is able to work out a summary of the info and get a clearer view. That said, it is not an easy task to manipulate the data. You will need in-depth knowledge of database and excel.
  • You can create specific views of each table and provide those views to anyone. This is useful when you want to provide a summary of info (which constantly changes) to outsiders without providing them the detailed input of data. For someone with no knowledge of calculating the data from a SQL database, this is useful.
  • You can also create forms for people to fill in. This is similar to Google Forms. I like this Airtable form because it submits directly to the tables where data can be calculated and integrated with the rest of the tables.
  • One issue we face was the inability to link bases. So for any calculations to be made, all tables have to be from the same base. So this makes a base very big and potentially dangerous with multiple teams updating different parts of the same base in different tables.
  • If different bases can be linked, there can be more segregation of data and access. I hope this can be implemented in the future.
  • Viewing of a single base with multiple tables is messy. Unlike a SQL database where all the tables are in the left sidebar, in Airtable, the look is more like Excel, where each table is a tab. This gets unsightly when there are over 5 tabs.
I like Airtable because it allows for different views. I can allocate a particular view to a particular company without worrying that it exposes data from another view. This also helps when data is constantly being updated. Both outsiders and myself can update the data in a certain view without showing the entire database to outsiders.
Airtable combines the strength of Excel and SQL databases. For someone with little experience with SQL database, Airtable solves it by giving you an easy to use database.
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Score 8 out of 10
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We use Airtable as a way to collaborate on specific projects across departments. It helps everyone on a cross-functional team have concurrent visibility into the project, add notes and tags, and track the progress of the various project pieces. We only use it in relation to projects for a specific product. It is not used across the whole organization.
  • Users across the project can collaborate in real-time, without having to wait for someone to close the document, and without worrying about edits contradicting each other.
  • Airtable allows for easy implementation of functionality like column types, without the complicated and time-consuming functions of Excel required to accomplish the same things.
  • Creating a base and inviting your collaborators is quick and easy. Users can be granted different privileges.
  • The tool is flexible enough to manage many different types of projects, everything from simple action item tracking and tagging to complex details and dates associated with client implementations.
  • It is frustrating that collaborators cannot view different filters of a base concurrently. This has caused confusion during meetings, i.e. "Who removed my filters?"
  • I wish that adding color to the records was not a paid feature. That seems like very basic functionality compared to all the other functionality included in the free version.
  • It would be nice to have the option to auto-fit the row heights to the text, instead of a fixed row height across the base. That way we could see all the text in each record without having to double-click on some longer ones even in the "Extra Tall" view.
We have successfully used Airtable to aggregate and tag user feedback, and to track the details and dates of project delivery. We have been somewhat less successful in using it to track action items related to a large, complex project. The lack of success in this latter example has to do with the base being a bit unwieldy, and since we are using the free version, we are not able to color the records for easier at-a-glance analysis. That project is also a bit less concrete in general, with a lot of nebulous action items that have no definite end dates or success metrics. So Airtable seems better suited to projects with well-defined parameters and metrics.
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Score 8 out of 10
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Our company uses Airtable in the Collections department. It is currently being used as a proxy customer relationship management software for accounts that enter this stage. Our various Collections teams compile the list of accounts in Airtable and track them there. Using the various Airtable tags, we can easily identify and mark accounts for each stage of collections that they are in. As Airtable is online, it is used collaboratively by different teams.
  • Visualization - Airtable has colorful tags which help you easily identify things.
  • Collaboration - Multiple users can work on a project at the same time.
  • Filtering - Airtable has a complex set of filters.
  • Simultaneous collaboration - if multiple users are on the same sheet and a filter is applied, the view changes for everyone.
  • Complex calculations - you cannot do mathematical formulas within the software.
  • Data analysis - would be great if they had charts and graphs.
Airtable is well suited for the following:
  1. Simple categorization of data - if you or your team just want to list and categorize data, then this is the tool for you.
  2. Complex filtering - Airtable does this on a high level with multiple if-then, and, or, contains, etc.
  3. Collaboration - teams can work on a project at the same time.
Not suited for:
  1. Visual analysis - there does not seem to be charts and graphs.
  2. Complex data analysis - there are no computational formulas.
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September 20, 2019

Airtable is Amazing!

Score 10 out of 10
Vetted Review
Verified User
Review Source
I use Airtable to organize my business, keep schedules, create lists for purchasing and to share with my employees.
  • Easy to use platform.
  • Amazing service.
  • Templates to help get you started.
  • Free plans are surprisingly great.
  • It would be nice to get more emails explaining things.
Airtable is perfect for anyone that uses spreadsheets in any kind of way. It offers more functionality than Microsoft or Google Sheets for a variety of business needs and plenty of other ways including things like grocery lists, school shopping, etc.
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Score 7 out of 10
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It's being used by the department that I work in as well as across the organization. It's used to track roadmaps and releases. It keeps everyone in the loop on what we're working, what we have worked on, and what we will work on. It helps us communicate internally within small, independent teams. It helps communicate across teams and with remote coworkers.
  • Easy to use.
  • Powerful.
  • Fun.
  • It can be hard to figure out when you are first using it.
  • It's hard to communicate (i.e. make comments).
Airtable is well suited for Agile teams.
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Feature Scorecard Summary

Task Management (163)
8.4
Resource Management (157)
8.5
Gantt Charts (61)
7.0
Scheduling (133)
7.9
Workflow Automation (110)
7.2
Team Collaboration (177)
9.0
Support for Agile Methodology (82)
7.3
Support for Waterfall Methodology (55)
7.1
Document Management (136)
7.9
Email integration (87)
7.6
Mobile Access (154)
8.2
Timesheet Tracking (66)
8.6
Change request and Case Management (79)
7.9
Budget and Expense Management (98)
8.7

About Airtable

Airtable is a collaboration platform designed to empower 30,000+ companies for content pipelines, product management, events planning, user research, and more.

The vendor’s value proposition is with the friendly interface, customizable grid, calendar, form, and stacked card views, and a fully flexible structure, Airtable empowers users to build workflows that work the way they want.

Airtable Features

Project Management Features
Has featureTask Management
Has featureResource Management
Has featureGantt Charts
Has featureScheduling
Has featureWorkflow Automation
Has featureTeam Collaboration
Has featureSupport for Agile Methodology
Has featureSupport for Waterfall Methodology
Has featureDocument Management
Has featureEmail integration
Has featureMobile Access
Has featureTimesheet Tracking
Has featureChange request and Case Management
Has featureBudget and Expense Management
Professional Services Automation Features
Does not have featureQuotes/estimates
Does not have featureInvoicing
Does not have featureProject & financial reporting
Does not have featureIntegration with accounting software

Airtable Screenshots

Airtable Integrations

Airtable Competitors

Pricing

Has featureFree Trial Available?Yes
Has featureFree or Freemium Version Available?Yes
Does not have featurePremium Consulting/Integration Services Available?No
Entry-level set up fee?No

Airtable Support Options

 Free VersionPaid Version
Live Chat
Email
Forum/Community
FAQ/Knowledgebase
Video Tutorials / Webinar

Airtable Technical Details

Deployment Types:SaaS
Operating Systems: Unspecified
Mobile Application:Apple iOS, Android