OpenText Hightail vs. WorkOtter PPM

WorkOtter PPM

Overview
Product	Rating	Most Used By	Product Summary	Starting Price
OpenText Hightail	Score 9.4 out of 10	N/A	OpenText Hightail is a cloud-based collaboration software for creative content reviews and approvals. With one place for teams to share large, multimedia files, collect precise feedback and approve content, Hightail streamlines the creative process and helps teams keep projects on schedule.	$0 100MB per file upload
WorkOtter PPM	Score 9.1 out of 10	Mid-Size Companies (51-1,000 employees)	WorkOtter is presented by the vendor as a simple, flexible, and scalable project portfolio management (PPM) solution for IT, Engineering, and Professional Service PMOs. The software manages the lifecycle of work from ideas through project planning, control, lessons learned, and close. Projects can then be rolled up to Programs (multi project efforts) or Portfolios (Roadmaps with What If Scenarios). All features were designed to support Project Teams with simplicity and usability in mind.…	$10 per user per month

Pricing

OpenText Hightail

WorkOtter PPM

Editions & Modules

Lite: $0
100MB per file upload
Pro: $15
per user, per month
Teams: $30
per user/per month
Business: Custom
per user, per month

Time/Status: $10
per user per month
Team: $20
per user, per month
Manager: $35
per user, per month

Offerings

Pricing Offerings
OpenText Hightail	WorkOtter PPM
Free Trial
Yes	Yes
Free/Freemium Version
Yes	No
Premium Consulting/Integration Services
No	Yes

Entry-level Setup Fee

No setup fee

Additional Details

Lite: Send large files with anyone. Files are limited to 100MB for each file size uploaded, 2GB storage max. Files expire after 7 days. Pro: Send large files with anyone and set advanced security permissions such as expiration dates and access codes. Files are limited to 25GB for each file size uploaded, with unlimited storage. Teams: Send large files, collaborate in real-time and manage creative projects with your team. The Hightail Teams plan allows you to purchase multiple users online (from 1-30 users per organization) and allows users to send file sizes up to 50GB with unlimited storage. The Teams plan also includes features such as file previews, organization, annotations, version control, discussions, follow-ups, approval routing and more. Business: Create unlimited visual project folders (called a Space) with collaboration and project management features such as approval routing and assigning to-dos, upload unlimited files up to 100GB each, protect them with access codes and manage user permissions., plus intuitive admin controls , detailed activity analysis for your entire company, advanced organization options and priority support.

Time/Status Tier is BEST FOR: Contractors, Consultants, Limited Team Members FUNCTIONALITY AVAILABLE:Timesheets, Adjust Estimate To Complete, Create Notes for PM and Team Members Team Tier is BEST FOR: Customers, Suppliers, Contractors, Consultants, Team Members FUNCTIONALITY INCLUDES TIME/STATUS PLUS: My Home Dashboards, Support Log Updates, Issue Updates, Changes, Timesheet & Expenses, Risks, Action Items Limited, Reporting, E-Mail Updates, Chat & Collaboration Manager Tier is BEST FOR: Project Managers, Program Managers, Executives, PMO Department Managers, Administrators FUNCTIONALITY INCLUDES TEAM PLUS: Project Management, Microsoft Project -Way Sync, Dashboard Reporting, Program Management, Resource Management, Portfolio Management, Workflow Management, Estimating and Templates

More Pricing Information

Community Pulse
	OpenText Hightail	WorkOtter PPM
Top Pros	Pro Easy to use Pro Password protect Pro Multiple files	Pro Good reporting Pro Reporting analytics Pro Easy to communicate
Top Cons	Minus Pop up Minus Auto refresh Minus Use some work	Minus Internet connection

Features

OpenText Hightail

WorkOtter PPM

Project Management

Comparison of Project Management features of Product A and Product B
	OpenText Hightail - Ratings	WorkOtter PPM 9.9 2 Ratings 27% above category average
Task Management	00 Ratings	10.01 Ratings
Resource Management	00 Ratings	10.02 Ratings
Gantt Charts	00 Ratings	10.02 Ratings
Scheduling	00 Ratings	10.02 Ratings
Workflow Automation	00 Ratings	10.01 Ratings
Team Collaboration	00 Ratings	9.01 Ratings
Support for Agile Methodology	00 Ratings	10.01 Ratings
Timesheet Tracking	00 Ratings	10.01 Ratings
Change request and Case Management	00 Ratings	10.01 Ratings

Best Alternatives
	OpenText Hightail	WorkOtter PPM
Small Businesses	Frame.io Score 9.1 out of 10	Stackby Score 9.8 out of 10
Medium-sized Companies	No answers on this topic	SAP Ruum Score 9.0 out of 10
Enterprises	No answers on this topic	Quickbase Score 9.2 out of 10
All Alternatives	View all alternatives	View all alternatives

User Ratings
	OpenText Hightail	WorkOtter PPM
Likelihood to Recommend	9.0 (8 ratings)	10.0 (2 ratings)

User Testimonials
	OpenText Hightail	WorkOtter PPM
Likelihood to Recommend	OpenText Hightail is my go-to source when I need to send large files that would never fit as regular attachments. That being said, sometimes there are files that would perfectly fit as attachments but I want the security that Hightail provides when sending sensitive or private material. It's very comforting knowing that the content I'm sending is only being received and viewed by the intended parties. It's also comforting for my clients when it's THEIR content that I'm sending for review. Incentivized Daniel Shatzkes CEO Entrepreneur, Manufacturer, Musician Founder/CEO Read full review	WorkOtter I know it works well for IT but not sure how it would work for construction. I think construction has a different set of needs. Adam Gordon IT Project Manager Read full review
Pros	OpenText Management of content, communication, spaces, and projects in general. Control of processes, tasks and activities between the different members of teams. Collaborative work through different media and channels. Incentivized Verified User Anonymous Read full review	WorkOtter Users find it easy to use which is important if you have a large number of users who don't have time for a lot of training or when new hires come on-board. WorkOtter has a lot of advanced features that we don't use but when we do need one, it is nice to know the feature is waiting for us. We have used several of these features for special projects. It does a good job with resource management. Verified User Anonymous Read full review
Cons	OpenText Some of our recipients are not very tech-savvy and can get confused with how to download a file. There is some room for improvement by making it clearer where the user should click to download the file. Incentivized Lisa Moughan Global Marketing / Corporate Communication Manager Read full review	WorkOtter Nothing significant. Maybe could be faster at times but I'm not sure if that is our own internet connection. Adam Gordon IT Project Manager Read full review
Alternatives Considered	OpenText Honestly, once we started using Google Drive more efficiently and saw what improvements OpenText Hightail had made, it was hard to choose. But now that we more consistently use Google Drive, I use it probably 75% more than I use OpenText Hightail for the same tasks. I'm not sure how much longer I'll be a customer at OpenText but it's great to have both options. Incentivized Sarah Bandy Executive Director Read full review	WorkOtter No answers on this topic
Return on Investment	OpenText Hightail simply saves time. We no longer struggle with trying to meet the requirements of OutLook. When we have a file that is too large to send via OutLook we just "hightail it". Incentivized Saryia Green Marketing Coordinator Read full review	WorkOtter I think it has really helped us make sure we are using resources effectively but I think it is hard to prove. Although we don't have hard ROI numbers, I believe the general feeling is that you really need a good PPM tool or will waste a lot of time and money. It helps with communication since we have a standard process. Verified User Anonymous Read full review
ScreenShots	OpenText Hightail Screenshots	WorkOtter PPM Screenshots