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Eventival has become an indispensable tool for festival organizers, offering a range of features that greatly improve their working …
Overview
What is Eventival?
Eventival is a festival management software designed specifically for film festivals and event management. According to the vendor, it aims to streamline and simplify various tasks involved in organizing and running festivals, including data management, attendee registration, film submission and selection,...
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What is Eventival?
Eventival is a festival management software designed specifically for film festivals and event management. According to the vendor, it aims to streamline and simplify various tasks involved in organizing and running festivals, including data management, attendee registration, film submission and selection, scheduling, hospitality management, and communication. Eventival caters to festivals of all sizes, from small local events to large international film festivals. It is used by film festival organizers, event managers, film industry professionals, festival programmers, and hospitality managers.
Key Features
Centralised contacts and content: According to the vendor, Eventival serves as a centralised database for personal, company, film, event, and project data. Users can store and organise all relevant information in one place, including customisable fields and links to external folders. The database allows for easy searching, exporting, and importing of data, with the ability to create custom filters and save queries.
Visitor Page: The vendor states that Visitor Page is a customisable space where Eventival clients handle communication with filmmakers, guests, volunteers, reviewers, and pass holders. Festivals can set up information and gather or spread it through Visitor Pages, aiming to save time and improve communication efficiency. Originally used for film submissions and accreditations, Visitor Pages now handle 75% of festival communication.
Integrations: Eventival offers integration with various ticketing systems, film submission platforms, 1-to-1 meeting tools, DCP delivery systems, payment systems, and mailing systems, according to the vendor. This integration is intended to provide a seamless experience and ensure a comprehensive solution for festival management.
Onsite trainings: According to the vendor, Eventival provides the option for onsite trainings, where an Eventival expert can train festival teams in person. Onsite trainings aim to enhance interaction between trainers and trainees, allowing for a deeper understanding of Eventival's features and effective implementation. Festival teams that have undergone onsite trainings have reported improved workflows and a better grasp of Eventival's capabilities, according to the vendor.
Membership: Eventival allows for the management of present and past member data in one database, according to the vendor. Users can handle online member registration and flexible payment options and conditions. The membership feature is intended to help maintain relationships and track development in business relationships.
Eventival Account: According to the vendor, Eventival offers a single sign-on solution that allows users to log into any Eventival application and other film industry applications and services using one account. This is aimed at eliminating the need for multiple username/password combinations for different festivals, saving time and reducing complexity.
Festival Platform: According to the vendor, Eventival is a feature-rich festival tool used by major festivals worldwide as their database, event logistics toolbox, and interface connecting staff members with filmmakers, guests, and industry professionals. It handles various festival tasks such as film submissions, accreditation management, scheduling, guest logistics, and communication.
CRM: According to the vendor, Eventival provides customer relationship management functionality to keep track of sponsors, donors, and suppliers. It offers mass mailing capabilities for sending newsletters, press releases, and personalized invitations.
Logistical Toolbox: Eventival offers a comprehensive set of tools for handling various festival logistics, including film submissions, review and selection, programming and scheduling, accreditation management, hospitality and itineraries, events and meetings, and voting and awards, according to the vendor. It aims to simplify and streamline festival operations, reducing manual work and improving efficiency.
Publications and Web Synchronization: According to the vendor, Eventival enables the preparation of publication entries with translations in a central database, which can be exported to festival websites, mobile apps, ticketing systems, and catalogues. This is intended to ensure consistent and synchronized information across different platforms and publications.
Eventival Features
- Supported: Event Scheduling
- Supported: Registration Management
- Supported: Volunteer Management
- Supported: Attendee Management
- Supported: Surveys & Feedback
- Supported: Reporting/Analytics
- Supported: Badge Management
- Supported: Conferences/Conventions
- Supported: Discount Management
- Supported: Exhibit/Vendor Management
- Supported: Room Block Management
- Supported: Sponsorship Management
- Supported: Barcode/Ticket Scanning
- Supported: CRM
- Supported: Credential Management
- Supported: Film Planning
- Supported: For Film Festivals
- Supported: Guest Accreditation
- Supported: Transportation Management
- Supported: Vendor Management
Eventival Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Web-Based |
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Eventival has become an indispensable tool for festival organizers, offering a range of features that greatly improve their working processes. Users have found that mastering Eventival not only saves them a significant amount of time but also optimizes their workflow. The software's browser-based nature has been particularly beneficial during the pandemic, allowing users to navigate the platform while working remotely. They appreciate how Eventival automatically updates information across all platforms, eliminating the need for manual corrections and ensuring reliability. With efficient customer support and a high level of detail and accountability, users recommend Eventival to others looking for a time-saving software solution. By replacing Excel sheets, emails, and phone calls with a more streamlined process, Eventival has significantly improved the speed and clarity of festival workflow. Additionally, the platform's versatility makes it suitable for organizing film festivals, trainings, and other events. Users have experienced fewer mistakes and gained confidence in expanding their festivals into new fields and programs thanks to the help of Eventival. Overall, the software simplifies festival departments' lives, saves time, easily links all festival data together, and offers excellent customer service.
Efficient Customer Support: Reviewers have consistently praised Eventival for its prompt and efficient customer support, with multiple users acknowledging the helpfulness and responsiveness of the support team.
Streamlined Festival Management: Many reviewers appreciate how Eventival combines various workflows needed to plan a film festival in one tool, making organization easier. Users mention that features like advanced search options, query export, email templates, and customizable functionalities help simplify tasks such as invitations, marketing campaigns, film scheduling, accreditation processes, guest coordination, and event planning.
Constant Improvement and Adaptability: Users have recognized that Eventival is constantly developed and enhanced with new functions to meet the individual needs of every event organizer. Reviewers commend the software's flexibility and high level of customization that allows them to tailor it according to their specific requirements. Additionally, Eventival's integration capabilities with ticketing systems, payment gateways, websites, mobile apps, and other software are appreciated by users who find it easy to configure and integrate seamlessly into their existing infrastructure.
High Learning Curve: Many users have found the software to have a steep learning curve, making it difficult for new users to navigate and requiring focused training. Some reviewers have mentioned that familiarizing oneself with the software takes time and can be challenging, especially for employees joining last minute for short-term jobs.
Overwhelming Interface: The interface of Eventival is detailed and has numerous functions and options, which some users find overwhelming. Several reviewers have noted that the interface is not organized in the most user-friendly way, making it difficult to get used to. Additionally, some fields are not frequently used, adding to the complexity of the interface.
Lack of Mobile-Friendliness: The visitor page and user account for end-users are not responsive or mobile-friendly. This has been reported by multiple reviewers as a drawback because it can be complicated for guests to use on their mobile devices. Reviewers have suggested that improvements could be made to make these pages more elaborate and user-friendly on mobile platforms.