headcount365

headcount365 is a data layer for headcount. It connects a company's HRIS, ATS, and FP&A tools into one continuously maintained, auditable record of every employee, planned role, and open requisition. Every team plans, approves, hires, and reports from the same numbers, and every number traces back to its source.

Who it benefits

• Finance and FP&A see current headcount costs against budget as hiring happens and catch variances early.
• Recruiting leaders match recruiter capacity to the hiring plan, spot start-date risk early, and show leadership that the plan is achievable.
• HR teams handle new roles, promotions, transfers, and terminations in one system, with a complete audit trail.
• Hiring managers see the status of their roles and their org without chasing updates.
• Executives make hiring, hold, and backfill decisions with current, consistent workforce data.

Features

Plan and track

• Hiring Plan: every requisition on the annual plan in one table, with saved views, filters, and bulk edits.
• Headcount Dashboard: what changed this week, and how hiring is pacing against plan.
• My Org: an org chart that shows current employees alongside planned hires.

Request and approve

• Requests: guided forms for new roles and backfills.
• Approval Workflows: configurable routing, with every decision recorded.
• Employment Actions: promotions, transfers, changes of status, and terminations, tracked from draft to completion.

Forecast and plan ahead

• Forecast Charts: recruiting capacity against hiring demand, month by month.
• Staffing and Scenario Planning: add recruiters, model attrition, and layer in projected backfills before committing budget.
• Reports: headcount spend forecasts and detailed workforce reporting.

Keep data accurate and secure

• Integrations: sync with HRIS, ATS (including Greenhouse, Lever, and Ashby), and FP&A tools (including Pigment, Google Sheets, and SFTP).
• Reconciliation: flags where systems disagree, so they can be resolved.
• Role Field Access: Edit, View, or Hidden settings for every field by role, exportable for audits.
• Privileged Users: review who can see salary data or impersonate other users.

Connect AI assistants

• headcount365 MCP server: AI assistants such as Claude can answer questions about the hiring plan, requisitions, and recruiter workload. Access is read-only, authorized through OAuth, and limited to what each user can see in the app.

Implementation and access control

• Implementation: headcount365 handles the integrations, configures workflows to match the customer's process, and trains teams.
• Access control: Field-level permissions and audit trails extend visibility to more people without exposing sensitive data.
• AI access: Data available to AI assistants carries the same permissions and audit trail as the app.