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ML Schedules has proven to be an effective solution to unify the facility rental process, reduce staff workload, and ensure a consistent …
Starting at $800 per year Based on student enrollment
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What is ML Schedules?
ML Schedules is a software designed for the K-12 market, that offers event scheduling and an online calendar. This system creates a shareable database of public space reservation information that enables school districts to manage their facilities and spaces efficiently. The software has integrated...
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- Free/Freemium Version
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Starting price (does not include set up fee)
- $800 per year Based on student enrollment
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What is ML Schedules?
ML Schedules is a software designed for the K-12 market, that offers event scheduling and an online calendar. This system creates a shareable database of public space reservation information that enables school districts to manage their facilities and spaces efficiently. The software has integrated invoicing and real-time reporting features which increase staff satisfaction and community engagement by providing secure system access from anywhere, at any time through web-enabled devices. Additionally, ML Schedules eliminates conflict in calendars such as double-bookings or schedule overlaps, freeing up administration time wasted on resolving conflicts.
Moreover, this software offers customizations to accommodate specific requests forms already in place within your organization while minimizing processing times from weeks to minutes; increasing recovered expenses by eliminating paper-based documentation and schedules. You can customize forms with fees tailored to capture specific data points when booking spaces enabling accurate fee billing. Staff notifications automatically notify custodial support if they are required for setup or IT services needed during events taking place in facilities managed by district personnel using customizable notification settings available on the platform.
ML Schedule's integration with other K12 online payment platforms makes it easy for schools to generate invoices easily while simultaneously managing accounts receivable balances resulting from reservations made via the platform. Using ML Schedules' bulk update feature allows administrators to make updates across all groups/spaces in one click without navigating between multiple pages - freeing up valuable administrative resources for more important tasks. Overall, ML Schedules is an efficient management solution improving scheduling operations with its flexible nature adaptable to meet unique needs while offering world-class customer support making it ideal for school districts looking enhance facility utilization efficiency whilst reducing costs associated with manual scheduling systems.
ML Schedules Features
- Supported: Custom Forms & Fees: Collect the right data and charge the correct fees for requested spaces.
- Supported: Staff Notifications: Automatically notify custodial, IT, and other staff if they are needed for setup or support through customizable notifications.
- Supported: Payments and Invoicing. Integration with other K12 online payment platforms. Generate invoices and manage your A/R on space reservations.
- Supported: Visual Reporting. Keep an eye on request and payment statuses with customizable dashboards and reports.
- Supported: Conflict-Free Scheduling. Set conflict rules and eliminate the need for staff to check availability of spaces.
- Supported: Bulk Updates. Perform bulk updates across calendars for all groups and/or spaces in one click.
ML Schedules Screenshots
ML Schedules Integrations
- PayPal Payments Pro
- Google Calendar
- MySchoolBucks
- Microsoft Outlook Calendar
- ActiveDirectory
ML Schedules Competitors
ML Schedules Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | No |
| Supported Countries | United States |
| Supported Languages | English |
ML Schedules Downloadables
Frequently Asked Questions
MasterLibrary, headquartered in Rochester, New York, provides integrated cloud-based applications for K-12 school districts to manage facility scheduling and work order management. ML Schedules is event scheduling software built for the high demands of school districts.
ML Schedules starts at $800.
ML Schedules Customer Size Distribution
| Consumers | 0% |
|---|---|
| Small Businesses (1-50 employees) | 45% |
| Mid-Size Companies (51-500 employees) | 40% |
| Enterprises (more than 500 employees) | 15% |
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ML Schedules has proven to be an effective solution to unify the facility rental process, reduce staff workload, and ensure a consistent billing process. Users have found it convenient to have one calendar to manage all events rather than having to share calendars with multiple people, which can lead to errors and double bookings. The software has therefore eliminated double bookings and added a level of consistency in billing processes. Additionally, it has helped monitor the validity of insurance certificates and prevent overlap of facility reservations.
The platform also has unique features that benefit educational institutions, where scheduling meeting space can be challenging during academic days. Users have reported that ML Schedules helps schedule coverage and clean up during off-hours, as well as provide a paperless facility request process. With staff and public users responsible for their own event entries, there is less time spent communicating between departments and less room for scheduling errors. Furthermore, outside groups can use the platform to schedule their own events, leaving staff more time for other tasks and saving money by not having to hire additional staff members responsible for facility management. Overall, ML Schedules streamlines the way districts do facility requests and has greatly improved efficiency in the facilities management process.
User-friendly: Users find ML Schedules easy to learn and use, even for those who are not tech-savvy. The system does not time out quickly, allowing users to work on their requests without interruption. The software is easy to navigate and does not require training to complete a request, making it user-friendly for all users. Many reviewers have stated that the software's ease of use has made managing bookings simpler and more efficient.
Efficient conflict feature: ML Schedules has an efficient conflict feature that saves time and prevents double-booking of spaces. This greatly reduces scheduling conflicts which makes booking events easier for both internal and external users. Reviewers found the streamlined method provided by ML Schedules for requesting space very helpful in saving time.
Responsive customer service: The customer service team is responsive and supportive, answering emails almost immediately and staying with users until their questions are answered or problems are resolved. Many reviewers appreciated the excellent support provided by ML Schedules. They respond immediately to questions and problems, which for reviewers was priceless.
Confusing User Interface: Some reviewers have reported that the user interface of ML Schedules can be confusing, especially when scheduling multiple spaces. Users find it difficult to determine whether changes made apply only to one space or all reserved spaces.
Limited Customization: A few users have noted limitations in customization options offered by ML Schedules, which they are unable to modify. This has caused inconvenience for some customers who prefer more control over their schedules.
Mobile View Limitations: Several reviews have mentioned difficulties with the mobile view of the calendar, which lacks filter options and is not user-friendly for internal users. Adoption issues arise as a result, particularly in athletics offices where many events need entering at once.
Users have made several recommendations for this system based on their experiences. The most common recommendations are as follows:
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Ensure complete buy-in from the organization. Users suggest that in order to maximize the benefits of the system, it is important to get full support and participation from all members of the organization. This recommendation highlights the importance of involving everyone in the adoption process.
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Research integration and payment processors compatibility. Some users advise conducting thorough research to ensure compatibility with existing systems and payment processors. This recommendation emphasizes the need for seamless integration and functionality when implementing the system.
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Provide full support throughout the organization. Users emphasize the significance of having comprehensive support available throughout the organization during the adoption process. This recommendation emphasizes the importance of providing assistance and guidance to users at all levels to ensure successful implementation and usage of the system.
By considering these recommendations, organizations can enhance their experience with this system in school or college environments, take advantage of its integration capabilities with LDAP and Google calendar, benefit from its ease of use, and rely on excellent tech support.